Event Industry Glossary of Terms
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| Term | Definition |
|---|---|
| 120 V / 208 V / 277 V / 480 V | Common U.S. service voltages: 120 V single-phase (standard outlets); 208 V 3-phase (most exhibit machinery, some lighting); 277 V (house light fixtures); 480 V (large motors, chillers). |
| 3PL (Third-Party Logistics) | Outsourced provider that manages warehousing, transportation, and sometimes customs for exhibitors or organizers.See also:4PL (Fourth-Party Logistics) |
| 4PL (Fourth-Party Logistics) | Neutral integrator that oversees multiple 3PLs and carriers under one strategic contract.See also:3PL (Third-Party Logistics) |
| 501(c)(3) | Charitable foundation arm—eligible for tax-deductible donations and many grants. / U.S. IRS code for business leagues/trade associations (dues are tax-deductible as a business expense, not a charitable gift). |
| 5k | regional term for a 5k capacity forklift |
A
| Term | Definition |
|---|---|
| A/V Contractor | A supplier of audio/visual equipment and services.See also:Contractor, Contractor Punch-In, Drayage Contractor, Electrical Contractor, Exclusive Contractor, Exhibit Service Contractor, Exhibitor Appointed Contractor, Exposition Service Contractor, General Contractor, General Service Contractor (GSC) |
| Access Control Badge (Smart Badge) | Badge embedded with RFID/NFC that gates session entry and provides real-time attendance counts.See also:Smart Badge Tap / NFC Point |
| Accessorial Charge | Any extra carrier fee (lift-gate, residential delivery, limited-access, inside pickup).See also:AI Captioner, Accreditation Council, Air Curtain, Aisle Carpet, Anilox Coating, App Clip, Demand-Charge Spike |
| Accreditation Council | Oversight body ensuring certification or education programs meet third-party criteria.See also:AI Captioner, Accessorial Charge, Air Curtain, Aisle Carpet, Anilox Coating, App Clip, Exhibitor Advisory Council (EAC), Workers-Council Visit, Young Professionals / Rising Leaders Council |
| ADA Graphics | Braille, tactile letters, high-contrast colors meeting accessibility code.See also:ADA Reach Zone, AR Gamification, Cut-and-Sew Graphics, Environmental Graphics |
| ADA Reach Zone | The 15–48-inch vertical area within which signage, displays, or kiosks must be operable for people using wheelchairs (per U.S. ADA). |
| Adaptive Rigging Grid | Automated truss system that motor-adjusts pick-points for fast re-reconfigurations.See also:Rigging Grid |
| Additive LED Tile | Modular screen panel built with replaceable RGB diode cartridges for field repairs.See also:Interactive Flooring / LED Tile |
| Addressing | Assigning DMX start numbers to each intelligent fixture—must match lighting console patch. |
| Admin Portal | Back-end dashboard where organizers edit sessions, speakers, pricing, and badge types.See also:Affinity Program, Anchor Point, Arrival Pattern, Client-View Portal, Heat-Map Portal, Mobile-RFID Portal, Portal / Arch |
| Advance EAC Deadline | The cut-off date by which exhibitors must submit required forms to use an Exhibitor Appointed Contractor (EAC) without late fees. |
| Advance Freight | Advance warehousing of freight are early freight shipments held before move-in.See also:Advance EAC Deadline, Advance Order, Advance Rates, Advance Receiving, Advance Warehouse, Air Freight, Belly Freight, CFS (Container Freight Station), Fixed-Price Freight, Freight |
| Advance Order | An order for services sent to the service contractor prior to the installation date.See also:Advance EAC Deadline, Advance Freight, Advance Rates, Advance Receiving, Advance Warehouse, Change-Order Log, Draft Order, Electric Order Grid, Floor Order, Labor Order / Labor Form |
| Advance Rates | Fees associated with advance orders, which typically include discounts when paid in advance.See also:Advance EAC Deadline, Advance Freight, Advance Order, Advance Receiving, Advance Warehouse, Amplifier Rack, Asset Rotation, Regular Rates, Showsite Rates, Tariff Rates |
| Advance Receiving | Location set by show management to receive freight before the start of show. Freight is stored at this location and then shipped to the show at the appropriate time.See also:Advance EAC Deadline, Advance Freight, Advance Order, Advance Rates, Advance Warehouse, Amplifier Rack, Asset Rotation |
| Advance Warehouse | Off-site facility where freight is received weeks before move-in, then delivered to booth during target window.See also:Advance EAC Deadline, Advance Freight, Advance Order, Advance Rates, Advance Receiving, Air Wall, Bonded Carrier / Warehouse, Warehouse Receipt |
| Advergame | Branded mini-game embedded in an app or touchscreen to boost dwell time. |
| Advocacy / GR / PAC | Government relations & Political Action Committee activities lobbying on members’ behalf. |
| AED Station | Automated External Defibrillator—location must be posted on floor plan.See also:Aisle Signs, Autonomous Scrubber, CFS (Container Freight Station), Charging Station / Recharge Lounge, Demo Station / Product Pod, Download Station, Hydration Station, Photo Booth / Selfie Station, Spill-Kit Station, Sponsored Water Station |
| Affinity Program | Discounted vendor services offering royalties back to association (insurance, shipping, HR software).See also:Admin Portal, Anchor Point, Arrival Pattern, Bumper Program, Pallet Return Program, Program-Change Chyron, Take-Back Program |
| Agent | A bona fide representative with proper credentials from the party represented. |
| AI Agenda Builder | Tool that suggests a personalized session schedule from attendee interests and availability.See also:Consent Agenda, Display Builder, Exhibit Builder, Machine-Learning Agenda, Open-Source Agenda |
| AI Call Sheet | Auto-generated crew schedule that optimizes call times against union rules and OT limits.See also:Call Sheet, Call for Papers / Abstracts, Call-Out / Tag, Cloud Cue Sheet, Cut Sheet, Four Hour Call, Four-Hour Call / Minimum Call, Labor Call, Line-up Sheet, Load Calc / Load Sheet |
| AI Captioner | Real-time speech-to-text engine feeding subtitles to in-room screens and livestreams.See also:Accessorial Charge, Accreditation Council, Air Curtain, Aisle Carpet, Anilox Coating, App Clip |
| AI Chat Concierge | LLM-powered bot that answers FAQs inside the event mobile app or website.See also:ATC (Average Time in Chat), Chat Overlay |
| AI Match Score | Numeric rating predicting networking value between two attendees or exhibitors.See also:Engagement Score, Mentor Match Platform, NPS (Net Promoter Score) |
| AI Moderation Queue | System that flags toxic chat or Q-and-A submissions before they hit the stage screen.See also:Comment-Moderation SLA, Message-Queue API |
| AI Session Clipper | Tool that auto-creates short highlight videos from long-form session recordings.See also:Augment (Sustainability Credit), Hybrid Session Code, Poster-Session Kit, Silent-Session Headset, Town Hall / Listening Session, Session Scanning, Session Chair, Poster Session |
| AI-Scored Lead | Priority level assigned by machine-learning model based on booth visitor behavior.See also:Lead Man / Crew Chief, Lead Retrieval Kiosk / Scanner, Lead Retrieval Unit (LRU), Lead Tracking, Lead-Nurture Bot, Lead-to-Meeting Ratio, RFID Gate / Lead Capture |
| Air Curtain | Vertical airstream over venue doors keeping conditioned air inside loading docks.See also:AI Captioner, Accessorial Charge, Accreditation Council, Air Freight, Air Wall, Air-Ride Trailer, Aisle Carpet, Anilox Coating, App Clip, Digital Water Curtain |
| Air Freight | Goods shipped via airplane.See also:Advance Freight, Air Curtain, Air Wall, Air-Ride Trailer, Belly Freight, CFS (Container Freight Station), Fixed-Price Freight, Freight, Freight Class (NMFC), Freight Desk |
| Air Wall | Movable wall panels that divide a ballroom or hall into smaller function rooms.See also:Advance Warehouse, Air Curtain, Air Freight, Air-Ride Trailer, Back-Wall / Mainwall, CSR Wall, Donut Wall, Gesture Wall / Kinect Wall, Green Wall / Living Wall, Guide Wall |
| Air-Ride Trailer | Suspension system that cushions freight against road shock—preferred for LED walls. |
| Aisle | A walkway intended for audience movement through an exposition or exhibit.See also:Aisle Carpet, Aisle Marker, Aisle Signs, Cross Aisle, Cross-Aisle / Fire Aisle, Multi-Aisle Cam |
| Aisle Carpet | Carpeting installed in trade show aisles. Used in the main walkways of the trade show floor, providing a uniform, visually distinct path for attendees. / House-supplied runner that defines attendee walkways and hides cable tape.See also:AI Captioner, Accessorial Charge, Accreditation Council, Air Curtain, Aisle, Aisle Marker, Aisle Signs, Anilox Coating, App Clip, Biaxial Carpet Tape |
| Aisle Marker | Hanging cube or blade banner indicating aisle numbers (100, 200…). / Hanging cube or blade sign with numbers / letters to help guests navigate rows.See also:Aisle, Aisle Carpet, Aisle Signs, Algorithmic Matchmaking, Cross Aisle, Cross-Aisle / Fire Aisle, Multi-Aisle Cam |
| Aisle Signs | Signs, usually suspended, identifying exposition aisles by number or letter.See also:AED Station, Aisle, Aisle Carpet, Aisle Marker, Autonomous Scrubber, Cross Aisle, Cross-Aisle / Fire Aisle, Multi-Aisle Cam |
| Algorithmic Matchmaking | AI-driven software that pairs attendees/exhibitors based on stated interests and behavior data.See also:Aisle Marker |
| Ambient Light Rejection Screen (ALR) | Projection screen designed to maintain image contrast under show-floor lighting. |
| AMC (Association Management Company) | For-hire firm that provides turnkey staffing and headquarters for multiple associations.See also:AMS (Association Management System), Export Management Company |
| Amp (A) | Volume of electrical current; what you actually order (e.g., “Need a 20-amp drop”). |
| Amplifier Rack | Flight case housing power amps, DSP, and networking gear for line-array systems.See also:Advance Rates, Advance Receiving, Asset Rotation, Literature Rack, Literature Rack / Brochure Stand, Motor-Controller Rack, Rack-Unit Pull |
| AMS (Association Management System) | Central database for members, dues, meetings, CE, product sales.See also:AMC (Association Management Company), LMS (Learning Management System) |
| Analog Way Switcher | High-end presentation switcher/scaler brand common in general-session AV. |
| Anchor Point | Ceiling location certified for static rigging loads; shown with WLL on venue plot.See also:Admin Portal, Affinity Program, Arrival Pattern, Datum Point, Emergency Muster Point, NFC Tap Point, Rigging Point Load (lbs), Smart Badge Tap / NFC Point, Stake-Down Anchor, Three-Point LED |
| Ancillary Event | A reception, press event, or client meeting held in conjunction with—but outside the hours or venue of—the main show.See also:Event Bus API, Event Canvas, Event Cloud Cost, Event Marketing, Event Markup Language (EML), Event Spine, Net Zero Carbon Event Pledge, Single-Event vs. Multi-Year Contract, Hybrid Event Platform, Mobile Event App |
| Anilox Coating | High-coverage print varnish that deepens color on rigid booth graphics.See also:AI Captioner, Accessorial Charge, Accreditation Council, Air Curtain, Aisle Carpet, App Clip |
| Annual Meeting / Congress / Convention | Flagship face-to-face gathering; major non-dues revenue driver. |
| ANSI Lumens | Standardized brightness spec for projectors; higher number equals brighter output.See also:Lumens / ANSI Lumens |
| Anti-Fatigue Mat | Padded flooring behind counters to reduce staff leg strain during long show days. |
| API Token | Secure string allowing third-party apps to pull registration or session data.See also:Asset Tag, Badging API, Carbon Calculator API, Custom API Hook, Dock Schedule API, Engagement Token, Event Bus API, Message-Queue API, Satellite-Venue Token, Sys-Dev Token |
| App Clip | iOS feature launching lightweight event-specific functionality without full-app download.See also:AI Captioner, Accessorial Charge, Accreditation Council, Air Curtain, Aisle Carpet, Anilox Coating, Butterfly Clip, Carrier App, Clip-N-Go Banner, Immersive Language App |
| Apprentice | Entry-level union worker still completing required training hours; billed at a lower rate. |
| AR Back-Drop | Augmented-reality filter that replaces webcam background with branded scenic.See also:Back-Haul Fiber, Back-Line, Back-Lit / Lightbox Graphic, Back-Wall / Mainwall, Back-of-Card, Bag Drop Counter, Ceiling Drop, Dark Fiber Drop, Drag-and-Drop Floorplan, Drop-Frame Timer |
| AR Gamification | Point-earning scavenger hunt that uses phone camera to identify printed markers.See also:ADA Graphics, Gamification |
| Arc Flash Label | Warning sticker on electrical panels indicating PPE category for electricians.See also:Arc-Flash PPE, Auto-Focus LED |
| Arc-Flash PPE | Flame-resistant clothing & shield for electricians working on live feeders.See also:Arc Flash Label |
| Arrival Pattern | Table showing truck ETA windows to prevent dock congestion.See also:Admin Portal, Affinity Program, Anchor Point, NOA—Notice of Arrival |
| Art Net Gateway | Ethernet-to-DMX translator for large lighting networks. |
| Articles of Incorporation | Legal document filed with the state creating the association as a corporate entity. |
| As-Built | Final onsite measurements marked on plan to capture deviations for future shows.See also:Avatar Booth |
| ASL Interpreter | Paid professional providing American Sign Language at keynotes and breakout streams. |
| Assembly | The process of erecting an exhibit from its components. Also called Installation, Set Up. |
| Asset Rotation | Program of using the same custom booth across multiple divisions to maximize lifespan.See also:Advance Rates, Advance Receiving, Amplifier Rack, Asset Tag, CAD Asset Library, Critical Asset Tagging |
| Asset Tag | ID barcode or RFID label attached to scenic pieces for inventory tracking.See also:API Token, Asset Rotation, CAD Asset Library, Call-Out / Tag, Critical Asset Tagging, Kimble Tag, Lock-Out/Tag-Out (LOTO), SAR-Compliant Tag, Tag-and-Trace Seal |
| ATC (Average Time in Chat) | Metric measuring virtual attendee engagement during streamed sessions. |
| Attendee Acquisition Widget | Embeddable code exhibitors use to issue personalised invites and track registrations. |
| Attendees | Those persons who visit an event that are not exhibiting or connected with the event itself. |
| Audience Response System (ARS) | Technology (keypads/apps) that lets presenters poll or quiz audiences in real time. |
| Audit vs. Review vs. Compilation | Levels of outside financial statement scrutiny; many bylaws require an annual audit. |
| Augment (Sustainability Credit) | Paid program where organizers purchase verified carbon offsets or RECs tied to the specific event footprint.See also:AI Session Clipper |
| Augmented Reality (AR) Experience | On-site or mobile activation that overlays digital content on the physical booth/environment via smartphone or headset. |
| Auto-Focus LED | Moving-head fixture that maintains sharp gobo focus at variable throw distances.See also:Arc Flash Label |
| Auto-Sync Slides | Software ensuring in-person and virtual viewers see identical slide timings. |
| Automated Badge-Printing Kiosk | Self-service station that prints badges on demand after a QR scan. |
| Autonomous Mobile Robot (AMR) | Self-navigating robot that transports freight, delivers catering, or cleans aisles. |
| Autonomous Scrubber | Robot floor-cleaner programmed for overnight aisle maintenance.See also:AED Station, Aisle Signs, MERV-13 Scrubber, Autonomous Mobile Robot (AMR) |
| AV | Audio Visual |
| AV Tech (Audio/Visual Technician) | Operates show projectors, sound boards, cameras, live-stream equipment. |
| Avatar Booth | Station capturing attendee photo and instantly generating a 3-D avatar for the metaverse.See also:As-Built, Booth, Booth Area, Booth Density, Booth Number, Booth Personnel, Booth ROI Ratio, Booth Size, Booth-in-a-Box, Ceiling-Canopy Booth |
| Awareness-to-Conversion | A marketing process that educates a cold lead about an event, generates interest, and ultimately sparks registration and attendance. |
B
| Term | Definition |
|---|---|
| B-Roll | Generic video footage used to cover gaps or present sponsor logos.See also:Over-Under Cable Roll, Roll-Up / Retractable Banner |
| B2B | Business to Business |
| B2C | Business to Consumer |
| Back-Haul Fiber | Secure high-bandwidth line sending camera feeds to remote production studio. |
| Back-Line | Rental musical instruments and amps supplied for on-stage bands.See also:AR Back-Drop, Back-Haul Fiber, Back-Lit / Lightbox Graphic, Back-Wall / Mainwall, Back-of-Card, Backpack Lidar, Grid Line / Grid Bubble, Line Array, Line-Array Steer, Line-Haul |
| Back-Lit / Lightbox Graphic | Printed on back-lit fabric or film; LED edge bars evenly illuminate. |
| Back-of-Card | The area on a badge reserved for barcode/QR codes, lead-retrieval data, or emergency info.See also:AR Back-Drop, Back-Haul Fiber, Back-Line, Back-Lit / Lightbox Graphic, Back-Wall / Mainwall, Hard Card, Take-Back Program, Yellow-Card Show |
| Back-Wall / Mainwall | Tallest rear panel; anchors signage and storage closets. |
| Backhaul | Return leg of a truck’s route—booked at discount to avoid an empty run. |
| Backlight | A light source that illuminates translucent material from behind. |
| Backpack Lidar | Portable unit mapping hall dimensions for accurate CAD imports.See also:Back-Line, Dual-Wavelength Lidar |
| Backwall | The panels at the rear of an exhibit.See also:Backwall / Hardwall, Backwall Exhibit |
| Backwall / Hardwall | 8-ft (2.4 m) high rear panel of an inline booth—fabric, PVC, hard-panel, or modular.See also:Backwall, Backwall Exhibit, Hardwall, Hardwall Booth |
| Backwall Exhibit | An exhibit that is back-to-back with another exhibit or against a building wall.See also:Backwall, Backwall / Hardwall, Custom Exhibit, Exhibit Builder, Exhibit Designer/Producer, Exhibit Directory, Exhibit Hall, Exhibit Manager, Exhibit Service Contractor, Island Exhibit |
| Badge-Print-On-Demand | Kiosk that prints name badges instantly when attendee scans QR code.See also:On-Demand Print Wall |
| Badging API | Software interface that lets third-party apps (lead retrieval, access control) pull badge profile fields in real time.See also:API Token, Booth Area, Bridge / Arch, Carbon Calculator API, Custom API Hook, Dock Schedule API, Event Bus API, Message-Queue API, Weight-Ticket API |
| BAF (Bunker Adjustment Factor) | Surcharge added to ocean freight to cover fluctuations in fuel cost. |
| Baffle | A partition designed to control light, air, sound, or traffic flow.See also:Baffle Box |
| Baffle Box | Acoustic enclosure around generators or pumps to meet venue dB limits.See also:Baffle, Beacon / BLE, Bio-Badge, Blocking & Bracing, Bluetooth Beacon, Booth-in-a-Box, Box-Truss Corner, Break Bulk, Breakout Bundle, Floor Port / Floor Box |
| Bag Drop Counter | Staffed spot where exhibitors leave literature for insertion into attendee totes. |
| Balun | Set of adapters converting HD-SDI or HDMI to twisted-pair cabling over distance. |
| Band & Wrap | Secure packed materials with plastic banding or shrink-wrap.See also:Batten Wash, Blanket Wrap, Column Wrap, Dwell-Time Band, Exhibitor Wrist-band / Work Pass, Experiential Stair Wrap, Mag-Wrap Cord, Shrink Wrap, Stinger Wrap, Wrap-Party Permit |
| Bandwidth Buy-Out | A flat-fee arrangement with the venue that secures dedicated internet bandwidth for an exhibitor or the organizer. |
| Bandwidth Throttle | System limiting individual device speeds to protect keynote livestream quality.See also:Bandwidth Buy-Out, Breezeway Tent, Bucket Truck, L-Bracket Truss |
| Banner | A suspended panel used as a decoration or a sign, usually made of fabric or paper for temporary use.See also:Banner Stretcher, Bio-PVC Banner, Clip-N-Go Banner, Fan-Fold Banner, Flagpole Banner, Front-Lit Banner Vinyl, Full-Motion Banner, Hanging Sign / Banner, Joint-Use Banner, Latex-Ink Banner |
| Banner Stretcher | Aluminum frame that tensions fabric banners evenly without wrinkles.See also:Banner, Bio-PVC Banner, Blind Shipment, Booth Size, Clip-N-Go Banner, Fan-Fold Banner, Flagpole Banner, Front-Lit Banner Vinyl, Full-Motion Banner, Hanging Sign / Banner |
| Bar-Code Gate | Turnstile that requires badge scan for session CE credit tracking. |
| Bar-Rig | Horizontal truss pre-rigged with fixtures, lifted as one piece to speed focus.See also:Bar-Code Gate, Blind-Rig, Burn Rate, Demo Capture Rig, Info-Bar Counter, Laser-Alignment Rig, Motion-Capture Rig, Pre-Rig Day, Spreader Bar / Battens, T-Bar Scoring Tool |
| Base Plate | Weighted steel plate used to support upright pipes or truss when ceiling rigging isn’t possible.See also:Base-Weight Cart, Bleacher Pad, Booth Personnel, Bumper Program, Configurable Truss Base, Home-Base Lounge, Kick-Plate LED, Riser-Code Plate, Utility-Anchor Plate, Baseline Power |
| Base-Weight Cart | Rolling dolly carrying ballast blocks for outdoor tent anchoring. |
| Basecamp Office | Semi-permanent trailer outside convention center serving production command post.See also:Production-Office Box, Show Office, Show-Office Safe |
| Baseline Power | Minimum electrical service included with a booth before additional power is ordered.See also:Base Plate, Bleacher Pad, Booth Personnel, Bumper Program, Green-Power PDU, Main-Power Isolation, Metered-Power Billing, PDU (Power Distribution Unit), Permanent-Power Drop, Power Drop |
| Batten | Horizontal pipe or truss used to hang lights, drape, or scenic elements.See also:Batten Wash |
| Batten Wash | Floodlight mounted on horizontal pipe for even wall illumination.See also:Band & Wrap, Blanket Wrap, Wall-Wash Lens, Batten |
| Battery-Powered Uplight | Wireless LED fixture rated for eight-hour runs—speeds room flips. |
| Beacon / BLE | Small Bluetooth transmitter pushing content to nearby phones.See also:Baffle Box, Bio-Badge, Blocking & Bracing, Bluetooth Beacon, Break Bulk, Breakout Bundle, Perimeter Beacon, W-Beam Barricade, Wide-Area BLE Mesh |
| Beam Clamp | Steel device fastening chain motor to I-beam without drilling.See also:BPI Certification, Bitrate Ceiling, Burst Campaign, Butterfly Clip, Current Sensor Clamp, Mid-Span Clamp, Parametric Beam, Square-Knuckle Clamp, W-Beam Barricade |
| Belly Freight | Cargo loaded in the lower hold of a passenger aircraft.See also:Advance Freight, Air Freight, Blackline Floorplan, CFS (Container Freight Station), Fixed-Price Freight, Freight, Freight Class (NMFC), Freight Desk, Freight Forwarder, Freight Visibility Platform |
| Benchmarking Study / Salary Survey | Research sold or given to members to position association as industry data source. |
| Bend Radius Spec | Maximum curvature for fiber-optic or feeder cable to avoid damage. |
| BEO | Banquet Event Order |
| Biaxial Carpet Tape | Double-direction adhesive allowing repositioning during carpet seaming.See also:Carpet Tape |
| Bio-Badge | Compostable name badge made from corn-based PLA substrate.See also:Access Control Badge (Smart Badge), Badge-Print-On-Demand, Baffle Box, Beacon / BLE, Bio-Based Substrate, Bio-PVC Banner, Blocking & Bracing, Bluetooth Beacon, Break Bulk, Breakout Bundle |
| Bio-Based Substrate | Graphic panel or carpet fiber derived from plant resin (PLA, sugar cane). |
| Bio-PVC Banner | Chlorine-free vinyl alternative that biodegrades in industrial composters.See also:PVC-Free Banner |
| Bitrate Ceiling | Maximum livestream data rate allowed by venue network SLA.See also:BPI Certification, Beam Clamp, Burst Campaign, Butterfly Clip, Ceiling Drop, Ceiling-Canopy Booth |
| Blackline Floorplan | Architectural drawing stripped to walls/columns only, for overlay layers.See also:Belly Freight, Drag-and-Drop Floorplan, Micro-Floorplan |
| Blanket Wrap | Uncrated goods covered with blankets or other protective padding and shipped via van line. Also called Pad Wrap.See also:Band & Wrap, Batten Wash, Column Wrap, Experiential Stair Wrap, Mag-Wrap Cord, Shrink Wrap, Stinger Wrap, Wrap-Party Permit |
| Blast Radius (Rigging) | Safety perimeter beneath an overhead object where attendees may not stand during install/dismantle.See also:Booth ROI Ratio |
| Bleacher Pad | Portable tiered seating module for esports or immersive theaters.See also:Base Plate, Booth Personnel, Bumper Program, Cooled-Seat Pad, Pad**lock Key-Log, Pressure-Pad Counter, Sample-Dispense Pad, Baseline Power |
| Bleed / Safe Zone | Extra ⅛–¼″ image past trim; safe zone keeps logos away from cuts.See also:Crew-Safe Zone |
| Blend Mask | Soft-edge template applied during multi-projector overlap calibration.See also:Edge Blend, Edge-Blend Shutter, Mask, Mask-Friendly Mic, Pulse-Mask Animation, Shadow-Mask Header |
| Blind Shipment | Shipment where the shipper or consignee identity is concealed from the other party.See also:Banner Stretcher, Blind-Rig, Booth Size, Double-Blind Survey, Hot Shipment, Padded Van Shipment |
| Blind-Rig | Point hung directly above scenic element so cabling remains hidden from audience.See also:Bar-Rig, Blind Shipment, Burn Rate, Demo Capture Rig, Double-Blind Survey, Laser-Alignment Rig, Motion-Capture Rig, Pre-Rig Day, Y-Strap Rig |
| Blocking & Bracing | Securing freight inside a trailer or container with wood, straps, or air bags to prevent shifting.See also:Baffle Box, Beacon / BLE, Bio-Badge, Blocking Zone, Bluetooth Beacon, Break Bulk, Breakout Bundle, W-Beam Barricade |
| Blocking Zone | Area in front of digital signage that must remain open—no walls higher than ___ ft.See also:ADA Reach Zone, Bleed / Safe Zone, Blocking & Bracing, Cause Marketing Zone, Clean Diesel Zone, Crew-Safe Zone, Dust-Free Zone, Free Trade Zone, Pick-and-Pack Zone, Quiet-Zone Carpeting |
| Blu-Lock Coupler | Quick-release clamp for 2-inch pipe—speeds lighting rig upgrades. |
| Blue Room / Green Room | Staff break area / VIP holding off show floor.See also:Green Room |
| Blueprint | A scale drawing of booth space layout, construction, and specifications. |
| Bluetooth Beacon | Small transmitter used for indoor way-finding and proximity marketing.See also:Baffle Box, Beacon / BLE, Bio-Badge, Blocking & Bracing, Break Bulk, Breakout Bundle, Perimeter Beacon, W-Beam Barricade |
| BMS Feed (Building Mgmt System) | Venue-monitored circuits that alert facility engineers if booth draw exceeds setpoint. |
| Board of Directors (BOD) | Elected fiduciary body; sets policy, approves budget, hires/oversees CEO/ED. |
| BOH | Back of House (worker-only areas) |
| BOL | Bill of Lading is a document that establishes the terms between a shipper and a transportation company for the transport of goods between specified points for a specified charge. |
| Bonded Carrier / Warehouse | Licensed entity that can hold uncleared import cargo under Customs bond. |
| Bone Yard | Storage area on or near the show floor/general session area.See also:Boneyard / Bone Yard, CY/CY (Container Yard to Container Yard), Marshalling Yard |
| Boneyard / Bone Yard | Designated floor corner or dock zone for storing empty cases and pallets.See also:Bone Yard |
| Booth | An area made up of one or more standard units of exhibit space.See also:Avatar Booth, Booth Area, Booth Density, Booth Number, Booth Personnel, Booth ROI Ratio, Booth Size, Booth-in-a-Box, Ceiling-Canopy Booth, Conforming Booth |
| Booth Area | The amount of floor space assigned to an exhibitor.See also:Avatar Booth, Badging API, Booth, Booth Density, Booth Number, Booth Personnel, Booth ROI Ratio, Booth Size, Booth-in-a-Box, Bridge / Arch |
| Booth Density | Average number of attendees per 100 square feet of exhibit space; used to evaluate floor-plan traffic.See also:Avatar Booth, Booth, Booth Area, Booth Number, Booth Personnel, Booth ROI Ratio, Booth Size, Booth-in-a-Box, Bus Duct, Ceiling-Canopy Booth |
| Booth Number | A number assigned by show management to identify an exhibitor's floor space.See also:Avatar Booth, Booth, Booth Area, Booth Density, Booth Personnel, Booth ROI Ratio, Booth Size, Booth-in-a-Box, Ceiling-Canopy Booth, Conforming Booth |
| Booth Personnel | Staff members assigned by an exhibitor to work in an exhibit.See also:Avatar Booth, Base Plate, Bleacher Pad, Booth, Booth Area, Booth Density, Booth Number, Booth ROI Ratio, Booth Size, Booth-in-a-Box |
| Booth ROI Ratio | Post-show metric: total show revenue divided by all-in exhibit cost.See also:Blast Radius (Rigging) |
| Booth Size | The dimensions of the floor space contracted by an exhibitor. Usually sold in 10' x 10' increments.See also:Avatar Booth, Banner Stretcher, Blind Shipment, Booth, Booth Area, Booth Density, Booth Number, Booth Personnel, Booth ROI Ratio, Booth-in-a-Box |
| Booth-in-a-Box | Pre-packed 10x10 kit shipping UPS ground—pop-up, counter, literature stand.See also:Avatar Booth, Baffle Box, Booth, Booth Area, Booth Density, Booth Number, Booth Personnel, Booth ROI Ratio, Booth Size, Box-Truss Corner |
| Box-Truss Corner | Block allowing 90° turn between square truss segments—rated for specific WLL.See also:Breaker Trip Curve |
| BPI Certification | Indicates products are industrial-compostable—good for cutlery & plates.See also:Beam Clamp, Bitrate Ceiling, Burst Campaign, Butterfly Clip, Certification / Credential |
| Break Bulk | Consolidated freight that is separated into individual shipments at a terminal or CFS.See also:Baffle Box, Beacon / BLE, Bio-Badge, Blocking & Bracing, Bluetooth Beacon, Breakout Bundle, Show Break, W-Beam Barricade, Union Break |
| Breaker Trip Curve | Chart showing time vs. overcurrent; used to size inrush-heavy LED/video loads.See also:Box-Truss Corner |
| Breakout Bundle | Package AV set (55″ display, speaker, webcast kit) sold per meeting room.See also:Baffle Box, Beacon / BLE, Bio-Badge, Blocking & Bracing, Bluetooth Beacon, Break Bulk, Hive-Style Breakout, W-Beam Barricade |
| Breakpoint | The level at which a discount is given for a volume order. |
| Breathe-Safe Filter | MERV-13-rated insert for existing HVAC returns during high-density events. |
| Breezeway Tent | Open-sided canopy linking two exhibit halls—requires separate fire permit.See also:Bandwidth Throttle, Bucket Truck, L-Bracket Truss, Rapid-Deployment Tent |
| Bridge / Arch | Spanning structure connecting two walls—good for branding.See also:Badging API, Booth Area, Pantone Bridge, Portal / Arch, RFID Gate / Smart Arch, Segmented-LED Arch, Signal-Bridge HDMI-IP |
| Bucket Truck | Roadway vehicle with cherry-picker arm used for outdoor banner installs.See also:Bandwidth Throttle, Breezeway Tent, Hand Truck, L-Bracket Truss, Truck Pack / Pack Map, Truck-Marshal Robot |
| Build and Burn | Booth designed and built for one-time use.See also:Build-and-Burn, Build-and-Hold |
| Build-and-Burn | One-off scenic booth intended for single use, then discarded.See also:Build and Burn, Build-and-Hold |
| Build-and-Hold | Fabrication approach in which an exhibit is built months in advance and stored until show time.See also:Build and Burn, Build-and-Burn |
| Build-to-Rent | Exhibit fabricated to the specs of a single exhibitor but retained by the builder for future rental inventory.See also:Build and Burn, Build-and-Burn, Build-and-Hold, Build-to-Spec |
| Build-to-Spec | Rental scenic modified with custom cladding to mimic a one-off design.See also:Bend Radius Spec, Build and Burn, Build-and-Burn, Build-and-Hold, Build-to-Rent |
| Bumper Program | Short branded animations that bookend livestream segments.See also:Affinity Program, Base Plate, Bleacher Pad, Booth Personnel, Pallet Return Program, Program-Change Chyron, Take-Back Program, Baseline Power |
| Bungee Grid | Elastic cord lattice for creative product hang displays inside booth tower.See also:Adaptive Rigging Grid, Electric Order Grid, Gap Analysis Grid, Grid Line / Grid Bubble, Grid System, Pipe Grid, Truss Grid, Rigging Grid |
| Burn Rate | Dollars spent per show day against remaining operating budget.See also:Bar-Rig, Blind-Rig, Build and Burn, Build-and-Burn, Churn Rate, Data Capture Rate, Diversion Rate, No Show Rate, Space Rate |
| Burst Campaign | Paid social-media ad blitz deployed 24-48 h before registration deadline.See also:BPI Certification, Beam Clamp, Bitrate Ceiling, Butterfly Clip, Lapsed Member Campaign |
| Bus Duct | Overhead steel track carrying high-amperage conductors—venues tap in anywhere along run.See also:Booth Density, Cue Bus, Event Bus API, X-Brace Deck |
| Butterfly Clip | Spring steel clip for quick edge mounting of signs.See also:App Clip, BPI Certification, Beam Clamp, Bitrate Ceiling, Burst Campaign, Clip-N-Go Banner, Panel Clip / Panel Buckle, Z-Clip (French Cleat), Z-Clip / French Cleat |
| Bylaws | Governing rules: membership classes, board size, election procedures, quorum, indemnification. |
C
| Term | Definition |
|---|---|
| C.I.F. | Cost, Insurance, Freight. A pricing term indicating that these charges are included in the stated price. |
| C.T.S.M. | Certified Trade Show Marketer! See www.CTSM.com |
| C2C | Cradle to Cradle is a design philosophy that aims to create products that are fully circular and closed-loop. |
| Cable Hygiene | Best-practice routing and labeling of signal and power lines to ease strike.See also:Cable Snake, Cable-Path Mat, Clear Height, Cyber Hygiene Brief, EPDM Cable Ramp, Feeder Cable / Feeder Cam, Over-Under Cable Roll, Pull-Cable Tender, SOOW Cable, Safety Edge / Cable Ramp |
| Cable Snake | Flexible fabric sleeve bundling multiple cables across truss spans.See also:Cable Hygiene, Cable-Path Mat, Call Sheet, Camera Shader, Canopy / Soffit, Chromakey Stage, Cluster Seating, Cold Sparks, Company Switch, Compression Sleeve |
| Cable-Path Mat | Low-profile rubber cover with bright edging for ADA cord crossings. |
| CAD Asset Library | Collection of pre-drawn 3-D scenic blocks and entourage for fast rendering. |
| CAD Elevation | A side-view technical drawing (often in DWG/DXF format) submitted for engineering approval or rigging plots.See also:CAD Asset Library, CAD/CAM, Circular Economy, Custom Exhibit, Elevation, Elevation Viewport |
| CAD/CAM | Computer Aided-Design / Computer-Aided ManufacturingSee also:CAD Asset Library, CAD Elevation, Cam-Lock / Lock-Bolt, Cam-Lok® / Cam-Loc / “Cams”, Certification / Credential, Clamshell Counter, Cloud Cueing, Committee Charter, Common Carrier, Cubic Content |
| Call for Papers / Abstracts | Submission process for educational session proposals. |
| Call Sheet | Daily schedule listing labor, deliveries, rehearsals, meal breaks.See also:AI Call Sheet, Cable Snake, Call for Papers / Abstracts, Call-Out / Tag, Camera Shader, Canopy / Soffit, Chromakey Stage, Cloud Cue Sheet, Cluster Seating, Cold Sparks |
| Call-Out / Tag | Leader line with number referencing detail or section drawing.See also:Lock-Out/Tag-Out (LOTO) |
| Cam-Lock / Lock-Bolt | Quarter-turn fastener common in modular panels (Octanorm, Aluvision). |
| Cam-Lok® / Cam-Loc / “Cams” | Color-coded, twist-lock connectors (Black = Hot A, Red = Hot B, Blue = Hot C, White = Neutral, Green = Ground). |
| Camera Shader | Operator adjusting iris, color, and gain on multiple cameras for live IMAG.See also:Cable Snake, Call Sheet, Canopy / Soffit, Chromakey Stage, Cluster Seating, Cold Sparks, Company Switch, Compression Sleeve, Crowd-Density Camera, Cut Sheet |
| Canopy / Soffit | Overhead element providing shade or housing lights.See also:Cable Snake, Call Sheet, Camera Shader, Ceiling-Canopy Booth, Chromakey Stage, Cluster Seating, Cold Sparks, Company Switch, Compression Sleeve, Cut Sheet |
| Carbon Calculator API | Service returning t CO₂e estimates from attendee origin and freight weight. |
| Carbon Footprint | Total t CO₂e generated by event; baseline for net-zero goals.See also:Carbon Calculator API, Carbon Offset / VER, Carbon Tunnel Vision, Embodied Carbon, Net Zero Carbon Event Pledge, Pro-Forma Carbon, Carbon Offset, Connectivity Fee |
| Carbon Offset | Verified credit purchased to compensate for event-related greenhouse-gas emissions.See also:Carbon Calculator API, Carbon Footprint, Carbon Offset / VER, Carbon Tunnel Vision, Chat Overlay, Cube Out, Embodied Carbon, Net Zero Carbon Event Pledge, Pro-Forma Carbon, Zero-Offset Lens |
| Carbon Offset / VER | Verified Emission Reduction purchased to balance unavoidable CO₂.See also:Carbon Offset |
| Carbon Tunnel Vision | Over-focus on CO₂ reduction at the expense of water, habitat, or equity. |
| Carpenter | A skilled worker used to uncrate, install, dismantle, and recrate exhibit properties. / Builds and aligns hard-wall panels, crates, platforms, custom exhibits. |
| Carpet Inlay | A great way to use various flooring products together to create a unique look for your trade show, booth, or event.See also:Aisle Carpet, Biaxial Carpet Tape, Carpet Tape, Carpet Tile Return, Click-Through Carpet, Column ID, Commercial Invoice, Continuous Carpet Dye, Junction-Carpet, Laser-Cut Carpet |
| Carpet Tape | Double-sided tape used to adhere the edge of a carpet to the floor.See also:Aisle Carpet, Biaxial Carpet Tape, COLLECT Terms, Carpet Inlay, Carpet Tile Return, Click-Through Carpet, Continuous Carpet Dye, Craftsperson / Tradesperson, Junction-Carpet, Laser-Cut Carpet |
| Carpet Tile Return | Program sending used carpet squares back to mill for closed-loop recycling. |
| Carrier | A transportation line moving freight. Usually a van line, common carrier, rail line, or air carrier. Also see Common Carrier.See also:Bonded Carrier / Warehouse, Carrier App, Carrier’s Lien, Common Carrier, EPA SmartWay Carrier |
| Carrier App | Freight-tech platform giving exhibitors GPS truck tracking and POD uploads.See also:App Clip, Bonded Carrier / Warehouse, Carrier, Carrier’s Lien, Chapter / Affiliate, Coalition / Alliance, Collective Agreement, Common Carrier, Consent Agenda, Corner-Armor |
| Carrier’s Lien | Legal right of a carrier to retain possession of goods until freight charges are paid.See also:Bonded Carrier / Warehouse, CL, CTO Lighting, Carrier, Carrier App, Co-Location, Common Carrier, Compliance Label, Container Lease, Crating List |
| Cartage | (1) The fee charged for transporting freight. (2) The moving of exhibit properties over a short distance.See also:Cartage / Local Dray |
| Cartage / Local Dray | Short-haul trucking within the same metro (e.g., advance warehouse ⇒ convention center). |
| Cash & Carry Show | Expo where booth sales are completed on-site and goods may leave with the buyer (common in gift/fashion).See also:Cloud Cue Sheet |
| Catering Pantry / Prep Area | Hidden space for F&B staging—requires dedicated 120 V circuit & hand-wash sink in some venues. |
| Cause Marketing Zone | Booth area dedicated to CSR or charity tie-ins. |
| CBM (Cubic Meter) | Metric volume unit used for ocean freight rating (1 m³ ≈ 35.3 ft³). |
| CCU | Count, Contents Unknown (Freight term) |
| CE / CEU / CPE | Continuing Education hours/units required for certification renewal. |
| Ceiling Drop | Power fed from catwalk/truss instead of floor—handy for islands with carpet seams.See also:AR Back-Drop, Bag Drop Counter, Bitrate Ceiling, Ceiling-Canopy Booth, Construction Drawing, Cross-Dock, Dark Fiber Drop, Drag-and-Drop Floorplan, Drop-Frame Timer, Kabuki Drop |
| Ceiling-Canopy Booth | Fabric disc stretched from center pole—acts as branding and masking element. |
| CEM | Certified in Exhibition Management designationSee also:CEM-Digital Badge |
| CEM-Digital Badge | Micro-credential verifying mastery of core exhibition management modules.See also:Micro-Credential / Digital Badge |
| CEO / Executive Director (ED) | Chief staff officer; manages day-to-day operations and implements board policy. |
| Certificate of Inspection | A document certifying that merchandise was in good condition immediately prior to its shipment.See also:COI, COO (Certificate of Origin), Certificate of Origin (COO), REC (Renewable Energy Certificate) |
| Certificate of Origin (COO) | Customs document stating the country where goods were manufactured—often needed for temporary exhibit imports.See also:COO (Certificate of Origin) |
| Certification / Credential | Professional designation (e.g., CMP, CEM); often ANSI/ISO 17024 accredited.See also:BPI Certification, CAD/CAM, Clamshell Counter, Cloud Cueing, Committee Charter, Common Carrier, Cubic Content, Cycle Count, Digital Credential, Micro-Credential / Digital Badge |
| CFS (Container Freight Station) | Facility where LCL cargo is stuffed/stripped from ocean containers. |
| Chain Motor / Hoist | ¼-ton to 2-ton electric motor that lifts truss or sign; controlled via pickle pendant.See also:Zip-Chain Hoist |
| Chair / President | Volunteer leader who presides over the board (title varies by bylaws).See also:Cherry Picker, Critical Path, Immediate Past Chair, Treasurer / Finance Chair, Session Chair |
| Change-Order Log | Shared sheet listing all onsite scope changes and agreed cost impacts. |
| Channel Strip (Audio) | Single mixing-console path including pre-amp, EQ, compressor, routing. |
| Chapter / Affiliate | Semi-autonomous regional or special-interest units chartered by the parent association.See also:Carrier App, Coalition / Alliance, Collective Agreement, Consent Agenda, Corner-Armor, Cross Aisle, Virtual Chapter / Community of Practice |
| Chargeable Weight | The higher of actual vs. dimensional weight used by air/express carriers to calculate shipping cost. / The greater of actual (gross) weight or dimensional weight used for rating air/express shipments.See also:Base-Weight Cart, CSR Wall, Column Wrap, Counterbalance Weight, DIM Weight, Dim Weight / Volumetric Weight, Tare Weight, Weight-Ticket API |
| Charging Station / Recharge Lounge | Counter or bistro table with built-in USB & AC outlets to lure attendees. |
| Chassis | Wheeled frame used to move ocean containers over the road.See also:Tri-Axle Chassis |
| Chat Overlay | Live chat feed super-imposed on webcast player for virtual viewers.See also:AI Chat Concierge, ATC (Average Time in Chat), Cube Out, Floor Plan Overlay, Overlay Plan, Carbon Offset |
| Check-In / Dispatch Desk | Where workers pick up job slips; also where exhibitors must sign the timecard at start & finish. |
| Cherry Picker | Equipment used to lift people to a given height.See also:Chair / President, Critical Path |
| Chip-On-Board (COB) LED | Video wall technology with improved durability and contrast. |
| Chromakey Stage | Green-screen area for XR or virtual-set production inside expo hall.See also:Cable Snake, Call Sheet, Camera Shader, Canopy / Soffit, Cluster Seating, Cold Sparks, Company Switch, Compression Sleeve, Cut Sheet, Extended Reality (XR) Stage |
| Churn | Percentage of members not renewing (aka attrition).See also:Churn Rate |
| Churn Rate | Percentage of prior-year exhibitors who do not renew for the current edition.See also:Burn Rate, Churn, Cloud Rehearsal, Component Relations, Corner Return, Data Capture Rate, Diversion Rate, No Show Rate, Space Rate |
| Circuit Breaker | Switch in a panel that trips when amps exceed rating—prevents fires.See also:Breaker Trip Curve, Conforming Booth, Content Bites, Corner Booth, Cue Bus, Customhouse Broker, Customs Bond, Multi-Circuit Tail, Night-Light Circuit |
| Circular Economy | An economic system aimed at eliminating waste and advocating for the continual use of resources.See also:CAD Elevation, Circular Economy / Closed Loop, Custom Exhibit |
| Circular Economy / Closed Loop | Design principle where booth panels, carpet, and graphics feed back into new products.See also:Circular Economy, Closed-Loop System |
| CL | Center Line—reference axis for dimensioning.See also:CTO Lighting, Carrier’s Lien, Co-Location, Compliance Label, Container Lease, Crating List |
| Clamshell Counter | Literature counter whose front panel flips down for quick swag reload.See also:Bag Drop Counter, CAD/CAM, Certification / Credential, Cloud Cueing, Committee Charter, Common Carrier, Counter / Reception Desk, Cubic Content, Cycle Count, Demo Counter / Reception Desk |
| Clean Bill of Lading | A carrier-issued receipt indicating that transported merchandise was received in apparent good condition.See also:Foul Bill of Lading, Inland Bill of Lading, Ocean Bill of Lading, Through Bill of Lading |
| Clean Diesel Zone | Loading dock area restricted to trucks meeting Tier 4 engine standards. |
| Clean-Floor Time | Deadline when all empties, tools, ladders must be off aisle carpet. |
| Clear Height | Usable ceiling height minus low trusses, lights, sprinklers.See also:Cable Hygiene, Comms / Clear-Com / Riedel, Egress / Clear Exit Width, Minimum-Clear-Distance |
| Click-Spect Ratio | Number of platform clicks per unique spectator—virtual engagement KPI. |
| Click-Through Carpet | Velcro-backed carpet tile allowing cable access without knife cuts. |
| Client-View Portal | Real-time dashboard where exhibitors watch build progress via mounted webcams. |
| Clip-N-Go Banner | Hemmed banner with integrated plastic clips—no grommets needed.See also:App Clip, Banner, Banner Stretcher, Bio-PVC Banner, Butterfly Clip, Fan-Fold Banner, Flagpole Banner, Front-Lit Banner Vinyl, Full-Motion Banner, Hanging Sign / Banner |
| Closed Shop / Union Hall | Venue where union labor is mandatory for specified work categories.See also:Steward (Union or Shop Steward) |
| Closed-Caption File | .SRT or .VTT text synced to recorded session video for accessibility. |
| Closed-Loop System | A system where waste is recycled to create new products.See also:Circular Economy / Closed Loop |
| Closet / Lock-Up | Small secure room inside booth for valuables and staff bags.See also:Blu-Lock Coupler, Cam-Lock / Lock-Bolt, Gaffer-Lock Reel, Lock Up, Lock-Out/Tag-Out (LOTO), Lock-Step Deck, Lock-Up, Mod-Lock Deck-Link, Pad**lock Key-Log, Twist Lock |
| Cloud Cue Sheet | Real-time, cloud-based run-of-show document shared by production, A/V, and stage managers.See also:Cash & Carry Show |
| Cloud Cueing | Laptop-based show-caller software that triggers lighting and video via network.See also:CAD/CAM, Certification / Credential, Clamshell Counter, Cloud Cue Sheet, Cloud Rehearsal, Committee Charter, Common Carrier, Cubic Content, Cycle Count, Event Cloud Cost |
| Cloud Rehearsal | Remote slide-sync session with all speakers before hybrid keynote.See also:Churn Rate, Cloud Cue Sheet, Cloud Cueing, Component Relations, Corner Return, Event Cloud Cost, Revision Cloud |
| Cluster Seating | Pods of four to six chairs enabling small-group discussion inside breakout.See also:Cable Snake, Call Sheet, Camera Shader, Canopy / Soffit, Chromakey Stage, Cold Sparks, Company Switch, Compression Sleeve, Cut Sheet, Hybrid Seating Map |
| CMYK / 4-Color Process | Cyan – Magenta – Yellow – Key(black). Standard ink set for full-color print. |
| Co-Hosted Badge | Shared credential granting access to two concurrently run trade shows.See also:Access Control Badge (Smart Badge), Badge-Print-On-Demand, Bio-Badge, CEM-Digital Badge, Cyber Hygiene Brief, Dupont Tyvek Badge, Mag-Stripe Legacy Badge, Micro-Badge, Micro-Credential / Digital Badge, Multi-Day Badge Heat |
| Co-Location | Two or more independent events sharing dates and venue infrastructure.See also:CL, CTO Lighting, Carrier’s Lien, Compliance Label, Container Lease, Crating List, Real-Time Location System (RTLS) |
| Coalition / Alliance | Multiple associations banding together on advocacy or standards (e.g., EIC, JMIC).See also:Carrier App, Chapter / Affiliate, Collective Agreement, Consent Agenda, Corner-Armor, Cross Aisle |
| Coffee-Cup Lid Recycle | Back-of-house diversion stream capturing polystyrene lids separately. |
| COI | Certificate of InsuranceSee also:Certificate of Inspection, Conflict-of-Interest (COI) Policy |
| Cold Sparks | Pyrotechnic-like effect using titanium granules; low heat, venue-approved.See also:Cable Snake, Call Sheet, Camera Shader, Canopy / Soffit, Chromakey Stage, Cluster Seating, Company Switch, Compression Sleeve, Cut Sheet, Hot Hall / Cold Hall |
| COLLECT Terms | Freight charges billed to consignee rather than prepaid by shipper.See also:B. Sustainability & Environmental Responsibility Terms, Carpet Tape, Craftsperson / Tradesperson, Digital Package / Collect for Output |
| Collective Agreement | A contract between an employer and a union specifying the terms and conditions for employment, the status of the union, and the process for settling disputes during the contract period. Also known as Labor Agreement, Union Contract.See also:Carrier App, Chapter / Affiliate, Coalition / Alliance, Collective Bargaining Agreement (CBA), Collective Stop Time, Consent Agenda, Corner-Armor, Cross Aisle, Master-Service-Agreement (MSA) |
| Collective Bargaining Agreement (CBA) | The contract defining wages, hours, benefits, dispute procedures.See also:Collective Agreement |
| Collective Stop Time | The union-negotiated cut-off when all labor on the floor must cease (often midnight) to avoid overtime premiums. |
| Color-Temperature Map | Plan noting warm vs. cool lighting zones to guide exhibitor light rentals. |
| Column | A pillar in an exposition facility which supports the roof or other overhead structures. Usually shown on a floor plan as a solid square.See also:Column ID, Column Wrap |
| Column ID | Number/letter inside square showing fixed building column.See also:Carpet Inlay, Column, Column Wrap, Commercial Invoice |
| Column Wrap | Scenic cladding that hides an in-hall structural column. / Adhesive or fabric graphic that hides structural column & carries sponsors. / Adhesive or tension-fabric graphic hiding building columns and selling sponsorship.See also:Band & Wrap, Blanket Wrap, CSR Wall, Chargeable Weight, Column, Column ID, Counterbalance Weight, Experiential Stair Wrap, Mag-Wrap Cord, Shrink Wrap |
| Comment-Moderation SLA | Guaranteed max minutes before virtual Q-and-A posts are approved. |
| Commercial Invoice | An itemized list of shipped goods.See also:Carpet Inlay, Column ID, Pro Forma Invoice |
| Commissary | Back-of-house food-prep area for concessions or banquets; sometimes shared among exhibitors serving samples. |
| Committee Charter | Document defining purpose, composition, authority, and term limits for each volunteer committee.See also:CAD/CAM, Certification / Credential, Clamshell Counter, Cloud Cueing, Common Carrier, Cubic Content, Cycle Count, Executive Committee (EC), O-Clock Call, Standing Committee |
| Commodity Code (HS) | Six-digit tariff classification required on international shipment paperwork.See also:Bar-Code Gate, Dynamic QR Code, FIFA Rigging Code, Hybrid Session Code, Riser-Code Plate, Show-Code (SXX4) |
| Common Carrier | A transportation company moving people or goods. For exhibit freight, the carrier usually accepts only crated materials and consolidates the properties of several customers into one shipment bound for the same destination.See also:Bonded Carrier / Warehouse, CAD/CAM, Carrier, Carrier App, Carrier’s Lien, Certification / Credential, Clamshell Counter, Cloud Cueing, Committee Charter, Cubic Content |
| Comms / Clear-Com / Riedel | Wired or wireless full-duplex headsets for show-caller & crew. |
| Company Switch | Large cam-lock or lugs connection (100–400 A) the in-house electrician ties into for stages, LED walls.See also:AMC (Association Management Company), Cable Snake, Call Sheet, Camera Shader, Canopy / Soffit, Chromakey Stage, Cluster Seating, Cold Sparks, Compression Sleeve, Cut Sheet |
| Compliance Label | Sticker proving exhibit material meets ASTM E84 or NFPA 701 standards.See also:Arc Flash Label, CL, CTO Lighting, Carrier’s Lien, Co-Location, Container Lease, Crating List, GDPR / CCPA Compliance, Label-Once Crate, Patch-Panel Label |
| Component Relations | Staff function supporting and auditing chapters/sections.See also:Churn Rate, Cloud Rehearsal, Corner Return |
| Compression Sleeve | Protective expandable tubing placed over feeder cable ends during pull.See also:Cable Snake, Call Sheet, Camera Shader, Canopy / Soffit, Chromakey Stage, Cluster Seating, Cold Sparks, Company Switch, Cut Sheet, Fork-Sleeve |
| Condor | machine used for Hanging sign, rigging or electrical from overheadSee also:High-Jack / Condor / Boom-Lift Crew |
| Confetti Cannon / CO₂ Jet | Special-FX launcher—needs safety zone and cleanup plan. |
| Confidence Monitor | Down-stage display facing presenter (slides, timer, notes).See also:External-Reference Monitor, IAQ Monitor, IPS Monitor, Monitor World |
| Configurable Truss Base | Steel footplate with movable spigot holes for various leg angles. |
| Confined Space Permit | Required if crew enter tanks, pits, or crawlspaces for plumbing/electrical.See also:Cooled-Seat Pad |
| Conflict-of-Interest (COI) Policy | Requires directors to disclose financial ties and recuse when necessary. |
| Conforming Booth | Design reviewed and stamped as meeting all show rules—shortcut in floor checks.See also:Avatar Booth, Booth, Booth Area, Booth Density, Booth Number, Booth Personnel, Booth ROI Ratio, Booth Size, Booth-in-a-Box, Ceiling-Canopy Booth |
| Connectivity Fee | Charge by venue for wired or wireless internet per device or per Mbps.See also:Carbon Footprint, Detention Fee, Management Fee, Port-Transition Fee, SaaS Licensing Fee |
| Consent Agenda | Bundled routine items approved in one board motion (minutes, routine reports).See also:AI Agenda Builder, Carrier App, Chapter / Affiliate, Coalition / Alliance, Collective Agreement, Corner-Armor, Cross Aisle, Machine-Learning Agenda, Open-Source Agenda |
| Consignee | A person to whom goods are shipped. |
| Consignment | A delivery of merchandise from an exporter (the consignor) to an agent (the consignee) under the agreement that the agent will sell the merchandise, receive a commission, and remit the net proceeds to the exporter. |
| Consignor | A person who sends freight. |
| Consolidate | To ship freight to a central depot where several loads bound for the same destination are put together before being shipped to that destination. |
| Consolidation | Combining multiple exhibitors’ crates into one truckload to save cost and lower emissions. |
| Construction Drawing | A drawing which gives detailed diagrams and instructions for building an exhibit.See also:Ceiling Drop, Cross-Dock, Set-up Drawing |
| Container Lease | Rental of a sea container for temporary storage at show site.See also:CFS (Container Freight Station), CL, CTO Lighting, CY/CY (Container Yard to Container Yard), Carrier’s Lien, Co-Location, Compliance Label, Crating List, LCL (Less-than-Container Load) |
| Content Bites | Under-30-second social clips auto-generated from longer event videos.See also:Circuit Breaker, Conforming Booth, Corner Booth, Cubic Content, Cue Bus, Customhouse Broker, Customs Bond, Door-Stopper Content, Post-Consumer Recycled (PCR) Content |
| Contingency Plan (Show-Stop) | Pre-written procedures for weather, power loss, medical, or security incidents that may halt an event. |
| Continuous Carpet Dye | Digital printer that outputs aisle carpet with embedded sponsor logos. |
| Contractor | An individual or company that provides services or materials to a trade show and/or its exhibitors. Also see Official Contractor, Exhibitor Appointed Contractor.See also:A/V Contractor, Contractor Punch-In, Drayage Contractor, Electrical Contractor, Exclusive Contractor, Exhibit Service Contractor, Exhibitor Appointed Contractor, Exposition Service Contractor, General Contractor, General Service Contractor (GSC) |
| Contractor Punch-In | App where labor scans QR code at booth to begin paid time.See also:A/V Contractor, Contractor, Drayage Contractor, Electrical Contractor, Exclusive Contractor, Exhibit Service Contractor, Exhibitor Appointed Contractor, Exposition Service Contractor, General Contractor, General Service Contractor (GSC) |
| Control Network VLAN | Dedicated switch layer separating audio/lighting protocols from public Wi-Fi. |
| Conveyance | Any vehicle (truck, vessel, aircraft, railcar) that moves cargo. |
| COO (Certificate of Origin) | Document certifying manufacturing country; required for some Customs entries.See also:Certificate of Origin (COO) |
| Cooled-Seat Pad | USB-powered cushion keeping talent comfortable under hot stage lights.See also:Confined Space Permit |
| Corner Booth | An exhibit space with exposure on at least two aisles. / Inline that sits at an aisle intersection; two open sides.See also:Avatar Booth, Booth, Booth Area, Booth Density, Booth Number, Booth Personnel, Booth ROI Ratio, Booth Size, Booth-in-a-Box, Box-Truss Corner |
| Corner Return | Short 3-ft panel on corner booth providing structure without blocking sightlines.See also:Box-Truss Corner, Carpet Tile Return, Churn Rate, Cloud Rehearsal, Component Relations, Corner Booth, Corner-Armor, Open Return, Pallet Return Program, Return Panels |
| Corner-Armor | Reinforced crate edging protecting LED panels during handling.See also:Box-Truss Corner, Carrier App, Chapter / Affiliate, Coalition / Alliance, Collective Agreement, Consent Agenda, Corner Booth, Corner Return, Cross Aisle |
| Coroplast | Corrugated plastic; budget yard signs & panel backers. |
| Corporate Village | Block of adjacent stands reserved for subsidiaries of same parent company. |
| Corrugated Plastic Crate | Reusable shipper made from twin-wall PP—lighter than plywood. |
| Cost-Per-Interaction (CPI) | Total spend divided by recorded booth engagements. |
| Counter / Reception Desk | Work surface with storage below; main greeting spot.See also:Demo Counter / Reception Desk, Reception Counter |
| Counterbalance Weight | Ballast hidden inside scenic deck to offset cantilevered LED screen.See also:Base-Weight Cart, CSR Wall, Chargeable Weight, Column Wrap, DIM Weight, Dim Weight / Volumetric Weight, Tare Weight, Weight-Ticket API |
| Cradle-to-Cradle Certified™ | Material verified for circular lifecycle—popular in RFP sustainability clauses.See also:Dolly-Cradle, LEED-Certified Venue |
| Craftsperson | A skilled worker who provides services at the exposition facility. Also called Labor.See also:Craftsperson / Tradesperson |
| Craftsperson / Tradesperson | Catch-all for any skilled union worker (carpenter, rigger, electrician, decorator, etc.).See also:COLLECT Terms, Carpet Tape, Craftsperson |
| Crating List | An itemized list of the contents of a crate.See also:CL, CTO Lighting, Carrier’s Lien, Co-Location, Compliance Label, Container Lease, Cue List Numbering, Load-List / Strike List, Packing List, Walk-Through / Punch List |
| Crew Meal-Window | Table specifying allowable times crew can break for catering. |
| Crew-Safe Zone | Marked floor area free of equipment where staff can regroup during rig resets.See also:Bleed / Safe Zone |
| Critical Asset Tagging | Color-coded labels designating must-arrive-first crates. |
| Critical Path | Longest sequence of tasks that determines the minimum timeline for show build or event production.See also:Cable-Path Mat, Chair / President, Cherry Picker, Critical Asset Tagging, Egress Path / Exit Width, Move-Path Audit, Time-Critical Window |
| Cross Aisle | An aisle at a right angle to a main aisle.See also:Aisle, Aisle Carpet, Aisle Marker, Aisle Signs, Carrier App, Chapter / Affiliate, Coalition / Alliance, Collective Agreement, Consent Agenda, Corner-Armor |
| Cross-Aisle / Fire Aisle | Extra-wide lane kept clear for forklifts during install & emergency egress during show.See also:Cross Aisle |
| Cross-Dock | Facility where inbound freight is unloaded and quickly re-loaded to outbound trucks—no storage.See also:Ceiling Drop, Construction Drawing, Cross Aisle, Cross-Aisle / Fire Aisle, Cross-hatch (Rigging), Dock, Dock Door-Sensor, Dock Master, Dock Schedule API, Dock Traffic Loop |
| Cross-hatch (Rigging) | Safety practice of attaching two independent rigging points to the same truss pick for redundancy. |
| Crowd-Density Camera | AI overhead sensor that triggers alerts when occupancy exceeds target. |
| CSR Wall | Visual showing in-show charitable impact (trees planted, meals donated).See also:Air Wall, Back-Wall / Mainwall, Chargeable Weight, Column Wrap, Counterbalance Weight, Donut Wall, Gesture Wall / Kinect Wall, Green Wall / Living Wall, Guide Wall, LED Video Wall |
| CSV Upload Window | The cutoff period when exhibitors can bulk-upload staff or lead lists to the registration system. |
| CTO Lighting | Orange gel converting 5600 K LED to warmer 3200 K look.See also:CL, Carrier’s Lien, Co-Location, Compliance Label, Container Lease, Crating List, Lighting, Up-Lighting Bollard, Intelligent Lighting |
| Cube Out | Trailer/container hits its volume limit before reaching weight limit.See also:Bandwidth Buy-Out, Call-Out / Tag, Chat Overlay, Digital Out-of-Home (DOOH), Dim-Out Curtain, Directory Opt-In / Opt-Out, Lock-Out/Tag-Out (LOTO), Move-Out, Out-of-Gauge Freight, Sequential Load-Out |
| Cubic Content | Length x Width x Height. With reference to booth space, the placement of exhibit properties at a height of 8 feet or more above the leased area. Also a measurement used in determining shipping costs for van lines.See also:CAD/CAM, CBM (Cubic Meter), Certification / Credential, Clamshell Counter, Cloud Cueing, Committee Charter, Common Carrier, Content Bites, Cycle Count, Door-Stopper Content |
| Cue Bus | In-ear IFB channel feeding show-caller instructions to presenter.See also:Bus Duct, Circuit Breaker, Cloud Cue Sheet, Conforming Booth, Content Bites, Corner Booth, Cue List Numbering, Customhouse Broker, Customs Bond, Event Bus API |
| Cue List Numbering | Digital run sheet using SMPTE timecode instead of relative cue numbers. |
| Current Sensor Clamp | Device monitoring feeder amps and pushing data to safety dashboard. |
| Custom API Hook | Dedicated endpoint letting exhibitor apps write badge-scan data directly. |
| Custom Exhibit | A display designed and built to meet the specific needs of an exhibitor.See also:Backwall Exhibit, CAD Elevation, Circular Economy, Custom API Hook, Exhibit Builder, Exhibit Designer/Producer, Exhibit Directory, Exhibit Hall, Exhibit Manager, Exhibit Service Contractor |
| Customhouse Broker | A person or company licensed to enter and clear goods through Customs.See also:Circuit Breaker, Conforming Booth, Content Bites, Corner Booth, Cue Bus, Customs Bond, Export Broker |
| Customs ATA Carnet | International “passport” allowing duty-free temporary import of exhibit goods. |
| Customs Bond | Financial guarantee that duties/taxes will be paid on import cargo.See also:Circuit Breaker, Conforming Booth, Content Bites, Corner Booth, Cue Bus, Customhouse Broker, Customs ATA Carnet, De-minimis (Customs) |
| Cut Sheet | Manufacturer one-pager with specs/ratings for AV or scenic hardware.See also:AI Call Sheet, Cable Snake, Call Sheet, Camera Shader, Canopy / Soffit, Chromakey Stage, Cloud Cue Sheet, Cluster Seating, Cold Sparks, Company Switch |
| Cut-and-Sew Graphics | Fabric graphics that are stitched together in custom shapes (headers, arcs) instead of straight SEG frames. |
| CVB | Convention and Visitors Bureau |
| CWT | Calculated per Hundredweight (used to measure material handling). |
| CY/CY (Container Yard to Container Yard) | Ocean term indicating door at origin terminal to door at destination terminal service.See also:Bone Yard, Boneyard / Bone Yard, CFS (Container Freight Station), Container Lease, LCL (Less-than-Container Load), Marshalling Yard |
| Cyber Hygiene Brief | Pre-show memo outlining phishing, USB drop, and Wi-Fi security rules.See also:Co-Hosted Badge |
| Cycle Count | Audit of warehouse inventory after each show rotation.See also:CAD/CAM, Certification / Credential, Clamshell Counter, Cloud Cueing, Committee Charter, Common Carrier, Cubic Content, Dues Cycle, Life-Cycle Assessment (LCA), O-Clock Call |
D
| Term | Definition |
|---|---|
| D.O.T. | Department of Transportation. |
| D.T. Labor | Double Time Labor. Work performed on overtime and charged at twice the published rate.See also:Force-Account Labor, Labor, Labor Call, Labor Desk, Labor Form, Labor Order / Labor Form, S.T. Labor, Labor Steward |
| D/B/A | Doing Business As. |
| Daily Floor Re-Set | Overnight vacuum, trash pull, brochure tidy before next show open. |
| Daily Green Metric | Metric such as waste diverted or kWh saved posted each morning. |
| Damage Report | A report submitted by an exhibitor to a freight company or drayage contractor itemizing damage to shipped goods.See also:Decoupled Registration, Delivery Robots, Diversion Rate, ESG Report, Incident Report, Near-Miss Report, Panel-Sweep Report |
| Dante / AVB / AES67 | Digital audio-over-Ethernet protocols replacing copper snakes. |
| Dark Day | A non-show day in a multi-day venue rental when halls are closed but move-in/out or rehearsals continue.See also:Dark Fiber Drop, Dark-Sky Compliant, Day-Ahead ETA, Double Decker, Multi-Day Badge Heat, Pre-Rig Day, Quiet Time / Dark Hall, Show-Day Call, Standby Power / Dark Power, “Dark Day” |
| Dark Day | No attendees on the floor; used for large resets without general-session crowds.See also:Dark Day, Dark Fiber Drop, Dark-Sky Compliant, Day-Ahead ETA, Double Decker, Multi-Day Badge Heat, Pre-Rig Day, Quiet Time / Dark Hall, Show-Day Call, Standby Power / Dark Power |
| Dark Fiber Drop | Dedicated, unlit optical fiber installed for ultra-high-bandwidth demonstrations (VR, 8-K streaming). |
| Dark-Sky Compliant | Luminaire shielded to reduce upward light spill—important for outdoor exhibits.See also:Directional Sound Cone, Door-Stopper Content |
| Data Capture Rate | Percentage of booth visitors whose contact info is scanned or entered into lead-retrieval.See also:Demo Capture Rig |
| Data-Lake Connector | Integration that drops attendance metrics into enterprise analytics tools. |
| Datum Point | “0,0” origin used for all other measurements (often NE corner of hall).See also:Anchor Point, DPI / PPI, Emergency Muster Point, NFC Tap Point, Rigging Point Load (lbs), Smart Badge Tap / NFC Point, Three-Point LED |
| Day-Ahead ETA | Carrier’s predicted dock arrival within +/- 2-hour window. |
| DDP / DDU (Incoterms) | Delivered Duty Paid / Delivered Duty Unpaid—defines who pays duties and last-mile costs. |
| De-minimis (Customs) | Value threshold below which imported goods are exempt from duties and taxes.See also:Customs ATA Carnet, Customs Bond, DMC |
| Dead Man | Temporary post used during installation to help support the weight of an overhead structure.See also:DOT# / MC#, Dead Time, Dock Master, Lead Man / Crew Chief, RF-ID Dead-Zone Map |
| Dead Time | Time when a worker is unable to perform duties due to factors beyond his or her control. / Clock is running but crew is idle because freight hasn’t arrived, electricity isn’t hot, etc.See also:ATC (Average Time in Chat), Clean-Floor Time, Collective Stop Time, DT (Double Time), Dead Man, Dwell-Time Band, Free Time, Just-In-Time Freight, Premium Time, Quiet Time / Dark Hall |
| Decibel Curfew | Maximum dB(A) after 10 p.m. per city ordinance.See also:Die-Cut, Digital Credential, Dolly-Cradle, Drayage Contractor, Dress Cables, Dues Cycle |
| Deck Wedge | Ramp piece leveling difference between raised floor and aisle carpet.See also:DIM Weight, Donut Wall, Island Deck / Peninsula Deck, Lock-Step Deck, Mod-Lock Deck-Link, Omni-Deck Wheel, R-Value Deck, Raised Floor / Deck, Soft-Edge Deck, Stitch-and-Glue Deck |
| Declared Value | A shipper's stated dollar value for the contents of a shipment.See also:Member Value Proposition (MVP), R-Value Deck, Secure Trailer (High-Value), Value-Declared (Excess Liability) |
| Decorator | An individual (skilled craftsperson) or company (a contractor) providing services for a trade show and/or its exhibitors. / Hyper-short colloquial version still heard on the floor (“Ask the decorator for more tables”). / Worker who installs pipe-and-drape, carpet, signage. (Also used for the contractor itself.)See also:Decorator’s Helper / Utility, Show Decorator |
| Decorator’s Helper / Utility | Floater who assists any trade with basic non-skilled tasks (trash, visqueen pull-up, tool runs). |
| Decoupled Registration | Registration platform that is intentionally separate from (but integrated with) the event CMS/website.See also:Damage Report, Delivery Robots, Diversion Rate |
| Deep-Link URL | App link that jumps directly to a specific session or map pin.See also:Map-Pin Deep Link |
| DEI (Diversity, Equity, & Inclusion) | Strategic priority covering board composition, speaker selection, scholarship criteria. |
| Delayed-Live | Livestream broadcast on 30-second delay for content vetting.See also:Floor Load (Live Load), Live Streaming |
| Delivery Robots | Indoor AMRs bringing boxed lunches or swag to exhibitor booths.See also:Damage Report, Decoupled Registration, Diversion Rate, Inside Delivery, Last Mile Delivery, P&D (Pickup & Delivery), Proof of Delivery (POD), Last-Mile Delivery |
| Demand-Charge Spike | Utility cost penalty when booth hits high kW within 15-minute interval. |
| Demo Capture Rig | Overhead camera + mic kit recording hands-on product demos for later social clips.See also:Data Capture Rate, Motion-Capture Rig |
| Demo Counter / Reception Desk | Front work station; often with internally lit logo.See also:Counter / Reception Desk, Reception Counter |
| Demo Station / Product Pod | Stand-alone kiosk with monitor, keyboard shelf, and small storage.See also:VR Pod / Immersion Station |
| Demo-Loop Player | Solid-state media box that autoplays product sizzle in booth kiosk. |
| Density Heat-Map | Visual overlay showing attendee movements across floor in real time.See also:Heat-Map Portal, Incident Heat Map |
| Detention Fee | Hourly charge when truck waits beyond free-time at loading dock.See also:Disinfection Fogger, Drayage Form, Management Fee, Port-Transition Fee, Connectivity Fee, SaaS Licensing Fee |
| Dibond / ACM | Aluminum Composite Material—thin aluminum skins + plastic core. / Aluminum composite; thin metal faces, plastic core—sleek wall cladding. |
| Die-Cut | Graphic or substrate precisely cut to a custom contour.See also:Cut Sheet, Cut-and-Sew Graphics, Decibel Curfew, Digital Credential, Dolly-Cradle, Drayage Contractor, Dress Cables, Dues Cycle, Laser-Cut / Kiss-Cut, Laser-Cut Carpet |
| Digital Credential | Verifiable QR code or NFC pass replacing physical name badge.See also:CEM-Digital Badge, Certification / Credential, Decibel Curfew, Die-Cut, Digital Greenroom, Digital Out-of-Home (DOOH), Digital Package / Collect for Output, Digital Sand Table, Digital Signage Swap, Digital Signage Totem |
| Digital Greenroom | Virtual backstage in webcast platform where speakers prep off air.See also:CEM-Digital Badge, Digital Credential, Digital Out-of-Home (DOOH), Digital Package / Collect for Output, Digital Sand Table, Digital Signage Swap, Digital Signage Totem, Digital Twin (Venue Twin), Digital Water Curtain, Micro-Credential / Digital Badge |
| Digital Out-of-Home (DOOH) | Large-format digital signage in public areas (airport screens, taxis) bought as pre-event advertising. |
| Digital Package / Collect for Output | InDesign “package” or Illustrator “collect” that zips all linked art & fonts for printer. |
| Digital Sand Table | Multi-touch wall used by defense/aerospace exhibitors to showcase terrain data.See also:Digital Signage Totem |
| Digital Signage | Networked electronic screens showing schedules, ads, wayfinding, or social feeds.See also:CEM-Digital Badge, DMX / sACN, Digital Credential, Digital Greenroom, Digital Out-of-Home (DOOH), Digital Package / Collect for Output, Digital Sand Table, Digital Signage Swap, Digital Signage Totem, Digital Twin (Venue Twin) |
| Digital Signage Swap | Replacing printed schedules with networked LCD/LED to cut paper waste.See also:Digital Signage Totem, Digital Signage |
| Digital Signage Totem | Free-standing LCD player looping schedules & sponsor ads; can be networked via CMS.See also:Digital Sand Table, Digital Signage Swap, Digital Signage |
| Digital Twin (Venue Twin) | 3-D model of the venue used for pre-viz, way-finding, and remote sponsor tours.See also:Venue-Digital-Twin |
| Digital Water Curtain | Falling water droplets controlled to create words or logos. |
| DIM Weight | Length x Width x Height divided by 194 for domestic shipments, or divided by 166 for international shipments.See also:Base-Weight Cart, Chargeable Weight, Counterbalance Weight, Deck Wedge, Dim Weight / Volumetric Weight, Dim-Out Curtain, Donut Wall, Tare Weight, Weight-Ticket API |
| Dim Weight / Volumetric Weight | L × W × H ÷ 194 (domestic) or ÷ 166 (intl.)—used by air/parcel carriers.See also:DIM Weight |
| Dim-Out Curtain | Opaque drape added to skylight to improve projection contrast. |
| Dimmer Pack / Relay Pack | Portable rack that dims (or switches) multiple lighting channels from one feed. |
| Direct-to-Show | Freight scheduled to arrive at the venue dock on exhibitor’s target date—skips advance warehouse.See also:Cash & Carry Show, Contingency Plan (Show-Stop), Direct-View LED, House Black / Show Black, Indoor Drone Show, No Show Rate, Show Black, Show Black Line, Show Break, Show Caller / Stage Manager |
| Direct-View LED | Screen type composed of LED tiles without rear projection. |
| Directional Sound Cone | Focused speaker emitting narrow audio beam—keeps demos quiet for neighbors.See also:Dark-Sky Compliant, Door-Stopper Content |
| Directive Signage | Signs instructing required actions (e.g., mask required, no re-entry).See also:DMX / sACN, Digital Signage Swap, Digital Signage Totem, Download Station, Drain Stinger, Row-End Signage, Digital Signage |
| Directory | A catalog of basic information about the show, including exhibitors, floor plan and schedule of events.See also:Directory Opt-In / Opt-Out, Exhibit Directory |
| Directory Opt-In / Opt-Out | Member control over what info is published in roster or mobile app. |
| Disinfection Fogger | ULV sprayer applying hospital-grade sanitizer to seating areas.See also:Detention Fee, Drayage Form |
| Dismantle | To take apart an exhibit. Also known as Take-Down, Teardown.See also:Dismantle Recycling Crew |
| Dismantle Recycling Crew | Specialized team that sorts and diverts materials (carpeting, graphics) during teardown. |
| Dispatcher | Person at carrier who assigns drivers and schedules pickups/drop-offs. |
| Display Builder | A company which fabricates exhibits.See also:AI Agenda Builder, Display Port Daisy, Display Rules & Regulations, Double-Book, Eco-Display*, Energy-Star Display, Exhibit Builder, Linear Display, Mobile / Trailer Display, Peninsula Display |
| Display Port Daisy | Chainable DisplayPort cable linking multiple monitors from one source.See also:Distribution Panel (“Distro”) |
| Display Rules & Regulations | Exhibit construction specifications endorsed by major exhibit industry associations. Also the specific set of rules that apply to an exposition. |
| Distributed Antenna System (DAS) | Network of indoor cell antennas boosting phone signal. |
| Distribution Panel (“Distro”) | Breaker box that splits a big feeder (e.g., 200 A) into multiple smaller circuits for lights, LED, computers.See also:Display Port Daisy |
| Diversion | Changing destination or consignee while shipment is in transit.See also:Diversion Rate |
| Diversion Rate | Percentage of total waste NOT landfilled—key KPI in post-show audit.See also:Burn Rate, Churn Rate, Damage Report, Data Capture Rate, Decoupled Registration, Delivery Robots, Diversion, No Show Rate, Space Rate |
| DMC | Destination Management CompanySee also:De-minimis (Customs) |
| DMX / sACN | Control protocols that tell dimmers or LED fixtures how bright/what color; run over 5-pin XLR or Cat5.See also:Download Station, Drain Stinger, Digital Signage, Directive Signage |
| Dock | A platform where freight is loaded onto and removed from vehicles or vessels.See also:Cross-Dock, Dock Door-Sensor, Dock Master, Dock Schedule API, Dock Traffic Loop, FastPass Dock, Loading Dock, Loading-Dock K-Rail, Off-Peak Dock Slot, Quick-Scan Dock |
| Dock Door-Sensor | IoT device that records open/close times for tighter detention billing. |
| Dock Master | Venue person sequencing trucks at marshalling yard & docks.See also:Cross-Dock, DOT# / MC#, Dead Man, Dock, Dock Door-Sensor, Dock Schedule API, Dock Traffic Loop, FastPass Dock, Loading Dock, Loading-Dock K-Rail |
| Dock Schedule API | Endpoint where carriers self-book arrival slots. |
| Dock Traffic Loop | One-way routing pattern reducing truck backups around venue. |
| Document Retention Schedule | Prescribes how long to keep minutes, contracts, financial records (and how to destroy). |
| Dolly | A low, wheeled frame with a platform used for carrying heavy or cumbersome objects.See also:Dolly-Cradle |
| Dolly-Cradle | Wood jig holding curved LED cabinets safely upright during transit.See also:Cradle-to-Cradle Certified™, Decibel Curfew, Die-Cut, Digital Credential, Dolly, Drayage Contractor, Dress Cables, Dues Cycle |
| Donut Wall | Circular pegboard serving pre-hung snacks—popular Instagram activation.See also:Air Wall, Back-Wall / Mainwall, CSR Wall, DIM Weight, Deck Wedge, Gesture Wall / Kinect Wall, Green Wall / Living Wall, Guide Wall, LED Video Wall, Mag-Wall |
| Door-Stopper Content | Splashy show feature designed specifically to freeze foot traffic.See also:Dark-Sky Compliant, Directional Sound Cone |
| Door-To-Door | Full-service transport from shipper’s facility to final booth location (often via international forwarder).See also:Dock Door-Sensor, Door-Stopper Content, Drive-In Door |
| DOT# / MC# | U.S. Department of Transportation / Motor Carrier identifiers; confirm legal trucking.See also:Dead Man, Dock Master |
| Double Decker | A two-storied exhibit. Also known as Multiple Story ExhibitSee also:DT (Double Time), Dark Day, Double-Blind Survey, Double-Book, Double-Decker / Mezzanine, Stack-Train / Double-Stack Rail, “Dark Day” |
| Double-Blind Survey | Exhibitor satisfaction poll where analyst doesn’t know respondent identity. |
| Double-Book | Informal phrase when an exhibitor hires both GSC labor and an EAC; may trigger jurisdiction review.See also:DT (Double Time), Display Builder, Double Decker, Double-Blind Survey, Double-Decker / Mezzanine, Stack-Train / Double-Stack Rail |
| Double-Decker / Mezzanine | Multi-story structure with upstairs lounge or meeting rooms.See also:Double Decker |
| Down-Fills / Front-Fills | Speakers adding coverage to first few audience rows. |
| Downlink Hub | Satellite dish array receiving live sports feeds for hospitality suites.See also:Dry Hire, Hybrid Hub, Rapid-Antigen Hub |
| Download Station | Bank of USB-C + lightning cables for attendees to download whitepapers onsite.See also:AED Station, CFS (Container Freight Station), Charging Station / Recharge Lounge, DMX / sACN, Demo Station / Product Pod, Drain Stinger, Hydration Station, Photo Booth / Selfie Station, Spill-Kit Station, Sponsored Water Station |
| DPI / PPI | Dots (or Pixels) Per Inch; 100 dpi @ final size is baseline for booth graphics, 300 dpi for small handouts.See also:Datum Point |
| Draft Order | Preliminary labor forecast sent one week out for union staffing approvals.See also:Advance Order, Change-Order Log, Duplex Outlet, Electric Order Grid, Floor Order, Labor Order / Labor Form, On-site Order, Order-Ahead Catering |
| Drag-and-Drop Floorplan | Browser tool letting exhibitors position furniture and instantly calculate power. |
| Drain Stinger | Hose connection from booth espresso machine to venue floor drain.See also:DMX / sACN, Download Station, Stinger Wrap, Digital Signage, Directive Signage |
| Draper | A craftsperson who installs drapes, fabric, and special decor. |
| Drayage | Transportation and handling of exhibit materials from the loading dock to the booth spaceSee also:Drayage Contractor, Drayage Form, Port Drayage |
| Drayage Contractor | A company responsible for handling exhibit materials at a trade show.See also:A/V Contractor, Contractor, Contractor Punch-In, Decibel Curfew, Die-Cut, Digital Credential, Dolly-Cradle, Drayage, Drayage Form, Dress Cables |
| Drayage Form | A form completed by an exhibitor requesting handling of materials.See also:Detention Fee, Disinfection Fogger, Drayage, Drayage Contractor, Form 990, Form-Factor Booth, Labor Form, Labor Order / Labor Form, Port Drayage |
| Dress Cables | Bundle & route wiring neatly with Velcro wraps.See also:Decibel Curfew, Die-Cut, Digital Credential, Dolly-Cradle, Drayage Contractor, Dues Cycle |
| Drive-In Door | Extra-wide roll-up entry allowing full vehicles onto exhibit hall floor.See also:Dock Door-Sensor, Door-Stopper Content, Door-To-Door |
| Drone Footage Permit | Authorisation required by venue or city to fly drones for event photography or videography. |
| Drop & Go | Forklift quickly sets freight in booth but doesn’t uncrate.See also:AR Back-Drop, Bag Drop Counter, Ceiling Drop, Dark Fiber Drop, Digital Greenroom, Drag-and-Drop Floorplan, Drop-Frame Timer, Kabuki Drop, Permanent-Power Drop, Power Drop |
| Drop-Frame Timer | Video timecode adjusted for 59.94 fps to maintain broadcast sync. |
| Dry Hire | Gear rental only (no crew).See also:Downlink Hub, Dry-Ice Low Fog, Hire, Road Hire / Road Crew, “Road Hire” |
| Dry-Ice Low Fog | CO₂ effect staying under 3 ft—requires special fire-watch staffing.See also:Low-Temp Fog |
| DT (Double Time) | 2× pay; Sundays, holidays, or the third consecutive overtime shift.See also:ATC (Average Time in Chat), Clean-Floor Time, Collective Stop Time, Dead Time, Double Decker, Double-Blind Survey, Double-Book, Double-Decker / Mezzanine, Dwell-Time Band, Free Time |
| Dual-Wavelength Lidar | Sensor measuring both headcount and height for child-safety compliance. |
| Dues Cycle | Calendar determining membership invoicing/renewal (anniversary, calendar, or fixed month).See also:Cycle Count, Decibel Curfew, Die-Cut, Digital Credential, Dolly-Cradle, Drayage Contractor, Dress Cables, Dues Escalator, Life-Cycle Assessment (LCA), NDR (Non-Dues Revenue) |
| Dues Escalator | Formula tying dues increases to CPI or board vote—prevents revenue shock.See also:Dues Cycle, NDR (Non-Dues Revenue) |
| Dunnage | Scrap wood, cardboard, or air bags used to protect and secure freight in transit. |
| Duplex Outlet | A double electrical outlet.See also:Draft Order, Quad Box / Duplex, Timed-Outlet Box |
| Dupont Tyvek Badge | Tear-proof badge stock compatible with thermal printers.See also:Dwell-Time Band |
| Dust-Free Zone | Area sealed by zipper walls for on-site carpentry without contaminating LEDs.See also:Free Trade Zone |
| Duty of Care Plan | Written health-and-safety protocol covering screening, first aid, crowd density, and emergency response. |
| Dwell-Time Band | Range (e.g., 30-60 s) used to bucket attendee visit lengths.See also:Dupont Tyvek Badge |
| Dye-Sub Fabric | Polyester printed via dye sublimation; wrinkle-resistant & vibrant (SEG, pillowcase). |
| Dynamic QR Code | Scannable code whose destination URL can be edited mid-show.See also:Bar-Code Gate, Commodity Code (HS), FIFA Rigging Code, Hybrid Session Code, Riser-Code Plate, Show-Code (SXX4) |
E
| Term | Definition |
|---|---|
| EAC | Exhibitor Appointed ContractorSee also:Advance EAC Deadline, Electric-Assist Cart, Exhibitor Advisory Council (EAC), Exhibitor Appointed Contractor |
| Easel | A stand for displaying objects. |
| Eco-Audit | Third-party review confirming diversion rates, energy savings, and CSR commitments.See also:Audit vs. Review vs. Compilation, Eco-Board, Eco-Display*, Eco-Scorecard, Manifest-Audit Bot, Move-Path Audit, Plug-Load Audit |
| Eco-Board | Generic term for FSC-certified, PVC-free, or sugarcane-based rigid substrate.See also:Board of Directors (BOD), Chip-On-Board (COB) LED, Eco-Audit, Eco-Display*, Eco-Scorecard, Edge Blend, Exhibit Builder, Export Broker, Falconboard / Re-board, KPI Heat-Board |
| Eco-Display* | Exhibit material manufactured from ≥ 75 % recycled feedstock and 100 % recyclable at end-of-life.See also:Display Builder, Display Port Daisy, Display Rules & Regulations, Eco-Audit, Eco-Board, Eco-Scorecard, Energy-Star Display, Exhibit Directory, Linear Display, Mobile / Trailer Display |
| Eco-Scorecard | Checklist assigning points for recycled content, energy use, shipping miles.See also:Eco-Audit, Eco-Board, Eco-Display*, Empties Sticker, Engagement Score, Esports Shoutcaster, Event Spine, Expedited Service |
| Edge Blend | Overlapping two projectors to create one seamless wide image.See also:Blend Mask, Eco-Board, Edge Node Cache, Edge-Blend Shutter, Exhibit Builder, Export Broker, Foam-Edge Crate, Keder Edge, Linear-Edge LED, SEG (Silicone Edge Graphic) |
| Edge Node Cache | Local CDN appliance accelerating hybrid-event video playback in-venue. |
| Edge-Blend Shutter | Projector feature trimming overlap zones for perfect soft-edge.See also:Edge Blend |
| Edison Plug | Standard NEMA 5-15P household plug; used for laptops, phone chargers.See also:EP, Exhibitor Prospectus, Plug-Load Audit, Plug-Play Scenic |
| EDPA | Exhibit Designers and Producers Association – sustainability initiatives for booth structures at events. |
| Egress | An unobstructed path to leave buildings, structures, and spaces.See also:Egress / Clear Exit Width, Egress Path / Exit Width, Emergency Egress Plan |
| Egress / Clear Exit Width | Unobstructed 8 ft+ aisle to fire exits—no pop-up banners here.See also:Egress Path / Exit Width |
| Egress Path / Exit Width | Highlighted route (usually yellow) that must stay clear.See also:Egress / Clear Exit Width |
| Electric Order Grid | Floor-plan overlay that shows 5-ft power-drop intervals used by electricians for quoting. |
| Electric-Assist Cart | Battery-powered push cart easing crew fatigue during carpet roll moves.See also:EAC, Exhibitor Appointed Contractor |
| Electrical Contractor | A company hired by show management to provide electrical services to exhibitors.See also:A/V Contractor, Contractor, Contractor Punch-In, Drayage Contractor, Embodied Carbon, End Cap, End-Cap, Event Canvas, Exclusive Contractor, Exhibit Service Contractor |
| Elevation | 2-D front or side view (used for scenic, drape heights, screen size).See also:CAD Elevation, Elevation Viewport |
| Elevation Viewport | 3-D design tool previewing attendee sightline from average eye level.See also:CAD Elevation, Elevation |
| Elevations | Scaled drawings depicting front and side views of an exhibit. |
| Embargo Lift (Press) | Exact date/time when media can publish stories about products shown under NDA at the booth. |
| Embodied Carbon | CO₂ emitted during material production (steel, aluminum); tracked in RFPs.See also:Carbon Calculator API, Carbon Footprint, Carbon Offset / VER, Carbon Tunnel Vision, Electrical Contractor, End Cap, End-Cap, Event Canvas, Exclusive Contractor, Net Zero Carbon Event Pledge |
| Emergency Action Plan (EAP) | Written procedures covering evacuation, medical, weather, and security incidents.See also:Emergency Egress Plan |
| Emergency Egress Plan | Venue-approved routes and signage used for attendee evacuation; often submitted with the floor plan.See also:Emergency Action Plan (EAP) |
| Emergency Muster Point | Outdoor assembly area for full‐hall evacuation drills. |
| Emissive Flooring | LED video tiles strong enough for heavy foot traffic; used for live data visuals.See also:Interactive Flooring / LED Tile |
| EMPTIES | Empty crates/cases removed from booth, stored during the show, and returned at teardown.See also:Empties Sticker, Return of Empties |
| Empties Sticker | Fluorescent label affixed to crates so drayage crew can quickly return them at move-out.See also:EMPTIES, Eco-Scorecard, Engagement Score, Esports Shoutcaster, Event Spine, Expedited Service, Re-weigh & Sticker, Return of Empties |
| EMS | Event Management SoftwareSee also:First-Aid / EMS Post |
| End Cap | An exhibit space with aisles on three sides.See also:Electrical Contractor, Embodied Carbon, End-Cap, End-Cap Sponsorship, Event Canvas, Exclusive Contractor, Peak-Luminance Cap, Row-End Signage, Twist-Lock Cap, Vent-Cap Drape |
| End-Cap | Peninsula that’s 10 ft deep × 20 ft wide; open on three sides.See also:Electrical Contractor, Embodied Carbon, End Cap, End-Cap Sponsorship, Event Canvas, Exclusive Contractor, Peak-Luminance Cap, Row-End Signage, Twist-Lock Cap, Vent-Cap Drape |
| End-Cap Sponsorship | Sold branding on aisle-end inserts between inline booths.See also:End Cap, End-Cap |
| Energy-Star Display | Monitor certified for low standby power—qualifies for green-booth points. |
| Engagement Graph | Session chart showing spike times for polls, chat, emoji bursts.See also:Engagement Score, Engagement Token, Environmental Graphics, Engagement Zone |
| Engagement Score | Weighted metric in AMS tracking member activity: events, committee service, log-ins, advocacy.See also:AI Match Score, Eco-Scorecard, Empties Sticker, Engagement Graph, Engagement Token, Esports Shoutcaster, Event Spine, Expedited Service, NPS (Net Promoter Score), Engagement Zone |
| Engagement Token | NFT distributed to attendees for proof of participation; redeemable for swag.See also:API Token, Engagement Graph, Engagement Score, Enthusiast Track, Expo-Trail, Satellite-Venue Token, Sys-Dev Token, Engagement Zone |
| Engagement Zone | Area designed specifically for interactive demos or networking.See also:ADA Reach Zone, Bleed / Safe Zone, Blocking Zone, Cause Marketing Zone, Clean Diesel Zone, Crew-Safe Zone, Dust-Free Zone, Engagement Graph, Engagement Score, Engagement Token |
| Enthusiast Track | Agenda stream targeting hobbyist segment inside larger B2B show.See also:Engagement Token, Expo-Trail, Track (Conference) |
| Environmental Graphics | Large-scale prints or LEDs that integrate branding into the venue architecture.See also:ADA Graphics, B. Sustainability & Environmental Responsibility Terms, Cut-and-Sew Graphics, Engagement Graph |
| EP | Executive ProducerSee also:Edison Plug, Exhibitor Prospectus |
| EPA SmartWay Carrier | Freight partner certified for fuel-efficient, low-GHG trucking.See also:Exhibit Service Contractor, Exposition Service Contractor |
| EPDM Cable Ramp | Weatherproof hose-bridge protecting power lines in outdoor expos.See also:Safety Edge / Cable Ramp |
| ESCA | Exhibit Service Contractor Association |
| Escape Room Lite | 10-minute puzzle challenge designed to demo software features inside booth. |
| ESG Report | Annual disclosure of Environmental, Social, Governance metrics; many organizers now publish.See also:Damage Report, ESG Reporting, Exposition Rules, Incident Report, Near-Miss Report, Panel-Sweep Report |
| ESG Reporting | Tracking Environmental, Social, Governance metrics for association events and operations.See also:ESG Report, Exposition Rules |
| Esports Shoutcaster | Professional commentator hired to narrate live gaming tournament.See also:Eco-Scorecard, Empties Sticker, Engagement Score, Event Spine, Expedited Service |
| Est. Wt. | Estimated Weight. |
| ETA / ETD | Estimated Time of Arrival / Departure.See also:Day-Ahead ETA |
| Event Bus API | Message broker relaying real-time badge scans to multiple SaaS tools. |
| Event Canvas | Methodology for strategy mapping of attendee and sponsor needs.See also:Ancillary Event, Electrical Contractor, Embodied Carbon, End Cap, End-Cap, Event Bus API, Event Cloud Cost, Event Marketing, Event Markup Language (EML), Event Spine |
| Event Cloud Cost | Metered fee for CDN bandwidth and transcoding in virtual platform. |
| Event Marketing | Face to face promotional experiences between customers and companies.See also:Ancillary Event, Cause Marketing Zone, Event Bus API, Event Canvas, Event Cloud Cost, Event Markup Language (EML), Event Spine, Exhibit Manager, Export Merchant, Net Zero Carbon Event Pledge |
| Event Markup Language (EML) | XML schema for exchanging agenda data between systems. |
| Event Spine | Date-based Gantt showing overlap of marketing, ops, freight, and content tasks.See also:Ancillary Event, Eco-Scorecard, Empties Sticker, Engagement Score, Esports Shoutcaster, Event Bus API, Event Canvas, Event Cloud Cost, Event Marketing, Event Markup Language (EML) |
| Exclusive Contractor | A contractor appointed by show management as the sole provider of specified services.See also:A/V Contractor, Contractor, Contractor Punch-In, Drayage Contractor, Electrical Contractor, Embodied Carbon, End Cap, End-Cap, Event Canvas, Exclusive Use |
| Exclusive Use | The rental of a carrier's entire cargo space by one shipper.See also:Exclusive Contractor, Joint-Use Banner, Single-Use Carpet |
| Executive Committee (EC) | Subset of officers (Chair, Vice, Treasurer, Secretary) empowered for urgent decisions between board meetings.See also:CEO / Executive Director (ED), Committee Charter, Standing Committee |
| Exhibit Builder | company that designs, fabricates and installs trade show booths for exhibitorsSee also:AI Agenda Builder, Backwall Exhibit, Custom Exhibit, Display Builder, Eco-Board, Edge Blend, Exhibit Designer/Producer, Exhibit Directory, Exhibit Hall, Exhibit Manager |
| Exhibit Designer/Producer | Company responsible for designing and constructing exhibit booths. |
| Exhibit Directory | A guide for exhibition attendees which lists exhibitors and exhibit locations.See also:Backwall Exhibit, Custom Exhibit, Directory, Directory Opt-In / Opt-Out, Eco-Display*, Exhibit Builder, Exhibit Designer/Producer, Exhibit Hall, Exhibit Manager, Exhibit Service Contractor |
| Exhibit Hall | The area(s) within an exposition center where exhibits are located.See also:Backwall Exhibit, Closed Shop / Union Hall, Custom Exhibit, Exhibit Builder, Exhibit Designer/Producer, Exhibit Directory, Exhibit Manager, Exhibit Service Contractor, Floor Manager / Hall Captain, Hall |
| Exhibit Manager | Person in charge of a company's exhibit program.See also:Backwall Exhibit, Custom Exhibit, Event Marketing, Exhibit Builder, Exhibit Designer/Producer, Exhibit Directory, Exhibit Hall, Exhibit Service Contractor, Export Merchant, Floor Manager |
| Exhibit Service Contractor | Occasionally substituted when an event has multiple official providers (AV, electrical) and wants to signal “booth-focused” services.See also:EPA SmartWay Carrier, Exposition Service Contractor, General Service Contractor (GSC) |
| Exhibitor | company that rents space at a trade show to showcase its products or servicesSee also:Exhibitor Advisory Council (EAC), Exhibitor Appointed Contractor, Exhibitor Kit, Exhibitor Prospectus, Exhibitor ROI Tool, Exhibitor Wrist-band / Work Pass |
| Exhibitor Advisory Council (EAC) | Vendor/sponsor focus group that advises on trade-show improvements. |
| Exhibitor Appointed Contractor | A contractor hired by an exhibitor to perform trade show services independently of show management appointed contractors. Also called Independent Contractor, EAC.See also:EAC, Electric-Assist Cart |
| Exhibitor Kit | A package of information which contains all rules, regulations, and forms relating to an exhibition, provided to exhibitors by show management. Also called Service Kit.See also:Exhibitor, Exhibitor Advisory Council (EAC), Exhibitor Appointed Contractor, Exhibitor Prospectus, Exhibitor ROI Tool, Exhibitor Wrist-band / Work Pass, Good-Better-Best Kit, Page-Turner Kit, Poster-Session Kit, Press Kit |
| Exhibitor Prospectus | Sales booklet detailing floor plan, pricing tiers, sponsorships, and audience stats used to recruit exhibitors.See also:EP, Edison Plug, Exhibitor, Exhibitor Advisory Council (EAC), Exhibitor Appointed Contractor, Exhibitor Kit, Exhibitor ROI Tool, Exhibitor Wrist-band / Work Pass, Sponsorship Prospectus |
| Exhibitor ROI Tool | Web calculator provided by show management to help prospects estimate leads, sales, and cost per contact. |
| Exhibitor Wrist-band / Work Pass | Temporary credential allowing booth staff in during install/dismantle. |
| Expedited Service | Time-senstive shipmentsSee also:Eco-Scorecard, Empties Sticker, Engagement Score, Esports Shoutcaster, Event Spine, Exhibit Service Contractor, Expedited Service / Hot Shot, Exposition Service Contractor, General Service Contractor (GSC), Lift-Gate Service |
| Expedited Service / Hot Shot | Premium freight that moves non-stop or same-day for urgent delivery.See also:Expedited Service, “Hot Shot” |
| Experiential Stair Wrap | Graphic treatment applied to riser faces on grand staircases. |
| Expo-Trail | Numbered path encouraging attendees to visit a curated set of stands.See also:Engagement Token, Enthusiast Track |
| Expograph | Infographic wall explaining sustainability metrics or product stats. |
| Export | To send or transport goods out of one country for sale in another.See also:Export Broker, Export Management Company, Export Merchant, Export Trading Company |
| Export Broker | An individual or company that brings together buyers and sellers for a fee.See also:Customhouse Broker, Eco-Board, Edge Blend, Exhibit Builder, Export, Export Management Company, Export Merchant, Export Trading Company |
| Export Management Company | A company that transacts manufacturers' export business for a fee.See also:AMC (Association Management Company), Export Trading Company |
| Export Merchant | A company that buys products directly from manufacturers, then packages the merchandise for resale under its own name.See also:Event Marketing, Exhibit Manager, Export, Export Broker, Export Management Company, Export Trading Company |
| Export Trading Company | A company that buys foreign merchandise for resale in its own local market.See also:Export Management Company |
| Exposition Rules | The set of regulations which govern a given trade show.See also:Display Rules & Regulations, ESG Report, ESG Reporting, Exposition Service Contractor, Roberts Rules, Show Rules, Work Rules |
| Exposition Service Contractor | Formal variant used by ESCA and some RFPs.See also:EPA SmartWay Carrier, Exhibit Service Contractor, General Service Contractor (GSC) |
| Extended Reality (XR) Stage | LED volume plus camera tracking for real-time virtual production. |
| External-Reference Monitor | Color-calibrated display used to QC camera shading at FOH. |
| Eye-Bolt / Eye-Nut | Rigging hardware screwed into underside of building truss. |
| Eye-Tracking Metric | AR headset stat showing what booth elements drew gaze heat. |
F
| Term | Definition |
|---|---|
| F&B | Food and Beverage |
| Fabric Pop-Up | Scissor frame + fabric mural that expands in seconds; ideal for 10 × 10s.See also:Dye-Sub Fabric, Fabric-Matrix Truss, PCR Fabric / rPET, Pop-Up / Portable, Print-On-Fabric UV, Tension Fabric, Velcro-Compatible Fabric (Velcro Loop) |
| Fabric-Matrix Truss | Lightweight frame covered with printed stretch fabric; mimics rigid shapes. |
| Fabrication | The construction of an exhibit. |
| Facial Recognition Check-in | Biometric system matching an attendee’s face to their registration for touch-less entry.See also:Facial-Recognition Check-In |
| Facial-Recognition Check-In | Camera kiosk verifying identity and printing badge hands-free.See also:Facial Recognition Check-in |
| Facility Dog | Trained canine present to reduce attendee stress and support neuro-diverse visitors.See also:FastPass Dock, Freight Desk, Material Recovery Facility (MRF), Service-Dog Relief |
| Falconboard / Re-board | Rigid paper-based panel—lightweight & recyclable. / Paper-honeycomb panel; lightweight, fully recyclable—good for eco builds.See also:Board of Directors (BOD), Chip-On-Board (COB) LED, Eco-Board, KPI Heat-Board, Logistics White-Board, Particle Board, Peg Board, Scaffold Guardrail & Toe-Board, Smartsheet WAR Board |
| Fall Arrest / Lanyard | Harness system used by riggers on lifts or catwalks above 6 ft (1.8 m).See also:Force-Account Labor |
| Fan-Fold Banner | Pop-up fabric banner that pleats into a briefcase-size carry.See also:Form-Factor Booth |
| FAQ Bot | Chat widget trained on exhibitor kit and show rules content.See also:Flagpole Banner, Lead-Nurture Bot, Manifest-Audit Bot, Slack-Bot Crew Alert |
| Fast-Fold Screen | Fabric projection screen that assembles with snap-locking frame. |
| FastPass Dock | Lane reserved for trucks pre-cleared by digital paperwork and GPS ETA.See also:Cross-Dock, Dock, Dock Door-Sensor, Dock Master, Dock Schedule API, Dock Traffic Loop, Facility Dog, Freight Desk, Loading Dock, Loading-Dock K-Rail |
| Feeder Cable / Feeder Cam | Heavy-gauge 4 or 5-wire set (hot–hot–hot–neutral–ground) running from company switch to distro; uses Cam-Lok® connectors. |
| Feeder Whip | Short feeder pigtail attaching chain motor controller to distro.See also:Feeder Cable / Feeder Cam, Fire Watch |
| FHC | A notation on floor plans indicating the locations of fire hose cabinets.See also:FHC / FES, Four Hour Call |
| FHC / FES | Fire Hose Cabinet / Fire Extinguisher Station—must remain visible.See also:FHC, Freight Forwarder |
| Fiber Optics | The use of cut glass fibers to display colored light.See also:Back-Haul Fiber, Dark Fiber Drop, Fiber-Tap Panel, Floor Order, Multiplex Fiber Reel, Sub-Floor Fiber Tray |
| Fiber-Tap Panel | Break-out box offering 12-strand single-mode for broadcast trucks. |
| FIFA Rigging Code | Special soccer-stadium regulation limiting overhead weight per square meter. |
| Fill-Light Wand | Portable LED tube used for quick interview lighting in booth aisles. |
| Finished | No unpainted or raw surfaces or edges on a delivered exhibit. |
| Fire Exit | A door designated for emergency egress, which must be kept clear of obstructions.See also:Cross-Aisle / Fire Aisle, Egress / Clear Exit Width, Egress Path / Exit Width, Fire Lane, Fire Marshal Walk-Through, Fire Rated Foam, Fire Retardant, Fire Watch |
| Fire Lane | An aisle that must be kept clear of obstructions to allow emergency egress. / 10–20 ft aisle for fire equipment; no crates, carpet, or signage.See also:Cross-Aisle / Fire Aisle, Fire Exit, Fire Marshal Walk-Through, Fire Rated Foam, Fire Retardant, Fire Watch |
| Fire Marshal Walk-Through | Official inspection for egress, open flames, fabrics, fuel limits.See also:Walk-Through / Punch List, Walk-Through Metal-Detect |
| Fire Rated Foam | PVC-free core meeting ASTM E84 Class A for scenic construction. |
| Fire Retardant | Term used to describe a finish which coats materials with a fire-resistent (not fire proof) coverSee also:Cross-Aisle / Fire Aisle, Fire Exit, Fire Lane, Fire Marshal Walk-Through, Fire Rated Foam, Fire Watch |
| Fire Watch | Extra personnel w/ extinguishers when pyrotechnics or hot works are active.See also:Cross-Aisle / Fire Aisle, Feeder Whip, Fire Exit, Fire Lane, Fire Marshal Walk-Through, Fire Rated Foam, Fire Retardant, Overnight Booth Watch |
| First-Aid / EMS Post | Required by venue for large shows; marked on master floor plan. |
| First-Article Sample | Initial print panel approved before mass production of booth graphics. |
| Fiscal Year (FY) | Association operating year (e.g., FY24 = 1 July 2024-30 June 2025).See also:Single-Event vs. Multi-Year Contract |
| Fixed-Price Freight | All-in drayage + line-haul negotiated ahead to remove budget surprises. |
| Flagpole Banner | Vertical fabric graphic mounted on fiberglass pole for outdoor demos.See also:Banner, Banner Stretcher, Bio-PVC Banner, Clip-N-Go Banner, FAQ Bot, Fan-Fold Banner, Front-Lit Banner Vinyl, Full-Motion Banner, Hanging Sign / Banner, Joint-Use Banner |
| Flat-Pack Crate | Knock-down case sized for UPS/FedEx—reduces freight & carbon.See also:Flat-Pack Shipping |
| Flat-Pack Shipping | Booth engineered to fit dense, flat crates—smaller carbon footprint per show.See also:Flat-Pack Crate |
| Flatbed | Open-deck trailer used for oversize or drive-on exhibit components. |
| Flex Space | Convertible show-floor area that can be sold as exhibit space, lounge, or paid activation zone.See also:Confined Space Permit, Footfall Sensor, Fork-Sleeve, Quiet Room / Sensory Space, Space, Space Rate, Space-Only Contract, Transient Space, Space Draw |
| Float | Slight lift or shim of a panel so graphic alignment lines up. |
| Floor Graphic / Slip-Rated | Textured vinyl with UL anti-slip for aisle decals or interactive footprints.See also:Floor Graphic / Wayfinding Decal |
| Floor Graphic / Wayfinding Decal | Slip-rated vinyl arrows or “footprints” guiding traffic to features.See also:Floor Graphic / Slip-Rated |
| Floor Load (Live Load) | Maximum weight per square foot the venue floor can safely support (important for heavy machinery exhibits). |
| Floor Manager | An individual representing show management who is responsible for the exhibition area.See also:Clean-Floor Time, Daily Floor Re-Set, Exhibit Manager, Floor Graphic / Slip-Rated, Floor Graphic / Wayfinding Decal, Floor Load (Live Load), Floor Manager / Hall Captain, Floor Marking, Floor Order, Floor Plan |
| Floor Manager / Hall Captain | Organizer rep roaming specific aisles; enforces rules & schedules.See also:Floor Manager |
| Floor Marking | Method used to mark booth spaces.See also:Clean-Floor Time, Daily Floor Re-Set, Floor Graphic / Slip-Rated, Floor Graphic / Wayfinding Decal, Floor Load (Live Load), Floor Manager, Floor Manager / Hall Captain, Floor Order, Floor Plan, Floor Plan Overlay |
| Floor Order | Order for services placed after exhibit installation has begun. Compare with Advance Order.See also:Advance Order, Change-Order Log, Clean-Floor Time, Daily Floor Re-Set, Draft Order, Electric Order Grid, Fiber Optics, Floor Graphic / Slip-Rated, Floor Graphic / Wayfinding Decal, Floor Load (Live Load) |
| Floor Plan | A map showing the size and locations of exhibit spaces.See also:Clean-Floor Time, Contingency Plan (Show-Stop), Daily Floor Re-Set, Duty of Care Plan, Emergency Egress Plan, FSC / PEFC, Floor Graphic / Slip-Rated, Floor Graphic / Wayfinding Decal, Floor Load (Live Load), Floor Manager |
| Floor Plan Overlay | Large map graphic at show entrance or mobile app layer guiding traffic.See also:Floor Plan, Overlay Plan |
| Floor Pocket | Route in raised deck for easy cable pass-through to under-floor conduits.See also:Clean-Floor Time, Daily Floor Re-Set, FSC / PEFC, Floor Graphic / Slip-Rated, Floor Graphic / Wayfinding Decal, Floor Load (Live Load), Floor Manager, Floor Manager / Hall Captain, Floor Marking, Floor Order |
| Floor Port | A utility box recessed in the floor containing electrical, telephone, or plumbing connections. / Recessed service box in concrete floor housing power, data, water. Shown as ⚡ or ⌂ on floorplan. / Icon for recessed power or telecom box.See also:Clean-Floor Time, Daily Floor Re-Set, Display Port Daisy, FSC / PEFC, Floor Graphic / Slip-Rated, Floor Graphic / Wayfinding Decal, Floor Load (Live Load), Floor Manager, Floor Manager / Hall Captain, Floor Marking |
| Floor Port / Floor Box | Recessed metal hatch supplying 120 V power, data, water, or compressed air.See also:Floor Port |
| Flow-Through Storage | Pallet rack with rollers allowing gravity feed of giveaways to front.See also:K-Factor (Transformer Sizing) |
| Foam Core | Lightweight material with a Styrofoam center used for signs, decorating, and exhibit constructionSee also:Fire Rated Foam, Foam-Edge Crate, Video-Foam (Soft LED) |
| Foam-Edge Crate | Laminated crate interior lined with EVA to protect fragile prototyping models. |
| Fog/Haze Machine | Adds light-beam drama; venue may require water-based fluid & fire-marshal approval. |
| FOH | Front of House (visible to attendees) / Tech position in audience area—audio console, lighting desk, video switcher.See also:Tech Table (FOH) |
| Footfall Sensor | Overhead infrared or LiDAR device that anonymously counts aisle traffic volume by hour.See also:Current Sensor Clamp, Dock Door-Sensor, Flex Space, Fork-Sleeve, Sensor-Fusion Counter, IoT Sensor |
| Force-Account Labor | Exclusive in-house services (fiber drop, compressed air) billed by venue.See also:Fall Arrest / Lanyard |
| Forecourt Activation | Outdoor brand experience located at convention center plaza entrance. |
| Fork-Sleeve | Add-on steel channel extending fork length for large scenic crates.See also:Compression Sleeve, Flex Space, Footfall Sensor |
| Forklift | Motorized vehicle used to load, unload, and transport heavy items. |
| Form 990 | IRS annual information return; publicly available transparency document.See also:Drayage Form, Form-Factor Booth, Labor Form, Labor Order / Labor Form |
| Form-Factor Booth | Exhibit built entirely around product shape (e.g., bottle-shaped pavilion).See also:Fan-Fold Banner |
| Foul Bill of Lading | A carrier issued receipt indicating that transported merchandise was damaged when received. Compare with Clean Bill of Lading.See also:Clean Bill of Lading, Inland Bill of Lading, Ocean Bill of Lading, Through Bill of Lading |
| Four Hour Call | Minimum work period for which union labor must be paid.See also:FHC, Four-Hour Call / Minimum Call |
| Four-Hour Call / Minimum Call | Minimum billable block; even if a worker is used for 90 minutes, four hours are charged.See also:Four Hour Call |
| Frame-Sync Generator | Blackburst/tri-level device keeping all cameras and switchers in sync.See also:Jam-Sync Generator |
| Free Time | Allowed period a carrier provides for loading/unloading before detention fees start.See also:ATC (Average Time in Chat), Clean-Floor Time, Collective Stop Time, DT (Double Time), Dead Time, Dust-Free Zone, Dwell-Time Band, Free Trade Zone, Hands-Free Mike Muff, Idle-Free Policy |
| Free Trade Zone | A port designated by the government of a country for duty-free entry of any non-prohibited goodsSee also:Dust-Free Zone |
| Freeman / GES “Blue Crew / Red Crew” | Slang for official GSC labor crews by uniform color. |
| Freight | Exhibit properties and other materials shipped for an exhibit.See also:Advance Freight, Air Freight, Belly Freight, CFS (Container Freight Station), Fixed-Price Freight, Freight Class (NMFC), Freight Desk, Freight Forwarder, Freight Visibility Platform, Geo-Pivot Freight |
| Freight Class (NMFC) | National Motor Freight Classification number determining LTL rates and liability. |
| Freight Desk | The area where inbound and outbound exhibit materials are handled at a trade show.See also:Advance Freight, Air Freight, Belly Freight, CFS (Container Freight Station), Check-In / Dispatch Desk, Counter / Reception Desk, Demo Counter / Reception Desk, Facility Dog, FastPass Dock, Fixed-Price Freight |
| Freight Forwarder | A shipping company which handles export shipments for a fee.See also:Advance Freight, Air Freight, Belly Freight, CFS (Container Freight Station), FHC / FES, Fixed-Price Freight, Freight, Freight Class (NMFC), Freight Desk, Freight Visibility Platform |
| Freight Visibility Platform | Cloud app giving shippers real-time GPS plus temperature and shock data. |
| Frictionless Cashless POS | Tap-to-pay concessions using computer-vision product recognition. |
| Front Projection Short-Throw | Lens allowing 12-ft-wide image from only 4 ft distance—good for tight booths. |
| Front-Lit Banner Vinyl | Smooth PVC for exterior banners; matte or gloss. |
| Frosted Vinyl / Etch | Semi-opaque film for conference-room privacy or upscale display case. |
| FSC | Forest Stewardship Council certification for wood materials. / Variable fee indexed to diesel price, applied to TL/LTL invoices.See also:FSC / PEFC |
| FSC / PEFC | Forest-certification labels guaranteeing responsibly sourced wood & paper.See also:FSC, Floor Plan, Floor Pocket, Floor Port |
| FTE | First Time Exhibitor |
| FTL (Full Truckload) | Shipment that uses 48–53 ft trailer exclusively. |
| Fuel-Cell Generator | Hydrogen-powered zero-emission unit replacing diesel on outdoor stages. |
| Full-Motion Banner | Vertical display riding motorized track to reveal product behind. |
| Full-Stack Reg Suite | Single vendor providing ticketing, badges, check-in, access control, lead gen. |
| Furniture Reset Map | Diagram showing overnight placement of chairs and tables per area. |
G
| Term | Definition |
|---|---|
| Gaffer-Lock Reel | Self-stopping tape roll dispensing fixed 2-in strips for cable tack-down. |
| Gamification | Use of points, challenges, or leaderboards to boost participation and learning.See also:AR Gamification |
| Gamified Poll | Point-scoring live poll whose leaderboard appears on IMAG screen. |
| Gangway | International term referring to the "aisle". |
| Gap Analysis Grid | Matrix comparing show KPIs to industry benchmarks to steer next-year strategy. |
| Gateway Sponsor | Exclusive branded archway over main entrance with integrated LED count-down.See also:Art Net Gateway, Grid System, Payload-Share Sponsor |
| Gatorfoam | Dense foam board, wood-faced; rigid yet lightweight for hanging panels.See also:Gatorfoam / Foamcore |
| Gatorfoam / Foamcore | Lightweight foam sandwiched between paper or plastic faces.See also:Gatorfoam |
| GATT | General Agreement on Tariffs and Trade. A multilateral treaty intended to reduce trade barriers between the signatory countries and to promote trade through tariff concessions. |
| GDPR / CCPA Compliance | Data-privacy rules affecting international membership data storage & marketing. |
| General Contractor | Broad U.S. term; the master contractor appointed by show management to build floor-plan, freight docks, pipe-and-drape, aisle carpet, rigging grid, etc.See also:A/V Contractor, Contractor, Contractor Punch-In, Drayage Contractor, Electrical Contractor, Exclusive Contractor, Exhibit Service Contractor, Exhibitor Appointed Contractor, Exposition Service Contractor, General Service Contractor (GSC) |
| General Service Contractor (GSC) | Industry-preferred full title (used by ESCA, IAEE).See also:Exhibit Service Contractor, Exposition Service Contractor, General Contractor |
| Genset | Portable diesel generator attached to a refrigerated container or used for on-route power. |
| Geo-Fenced Push | Mobile notification triggered when attendee nears partner pavilion. |
| Geo-Pivot Freight | Routing change mid-transit to closest warehouse when show cancels. |
| Geofencing | Virtual perimeter that triggers app notifications or tracks devices entering/exiting a zone. |
| Gesture Wall / Kinect Wall | Screen or projection that responds to attendee movement. |
| GFCI | Ground-Fault Circuit Interrupter. Must be inline for outdoor or wet-area power drops.See also:GFCI / RCD |
| GFCI / RCD | Ground-fault circuit interrupter; required on outdoor or wet-location outlets.See also:GFCI, Gobo-Rotator, Green Rider, Green Room |
| GHG | Greenhouse Gas |
| Gig Battery Tower | Portable 500-kWh lithium pack replacing diesel for overnight lighting rigs. |
| Gig-Ready Venue | Facility certified to deliver symmetrical 1 Gbps bandwidth to any booth location. |
| Glass-Floor LED | Clear tempered panels revealing under-deck product samples or water feature. |
| Gobo | Metal or glass stencil placed in a spotlight to project a logo or pattern onto walls or floors. / Metal or glass stencil in a spotlight projecting logos onto walls/floors.See also:Gobo-Rotator |
| Gobo-Rotator | Accessory spinning pattern inside ellipsoidal light for kinetic texture.See also:GFCI / RCD, Gobo, Green Rider, Green Room |
| Good-Better-Best Kit | Three-tier modular rental with swap-able fascia and header graphics. |
| Google-Calendar Feed | Live iCal stream so attendees auto-update session changes on phones. |
| GPU Render Farm | Cloud service generating 4-K pre-viz animations overnight. |
| Grab-and-Go Fridge | Self-service cooler using weight sensors to auto-charge badge account. |
| Graphic | A photo, copy panel, or artwork applied to an exhibit.See also:Back-Lit / Lightbox Graphic, Floor Graphic / Slip-Rated, Floor Graphic / Wayfinding Decal, Rental Graphic Skin, SEG (Silicone Edge Graphic) |
| Grass-Roots Alert | Mass email/SMS asking members to contact legislators on a bill. |
| Gravity-Lift Stage | Pneumatic platform raising cars without visible mechanics—photo-ready. |
| Green Rider | Exhibitor/producer specification requiring LED fixtures, FSC wood, low-VOC paint, etc.See also:Blue Room / Green Room, Daily Green Metric, GFCI / RCD, Gobo-Rotator, Green Room, Green Tariff / Renewable Rider, Green Wall / Living Wall, Green-Power PDU |
| Green Room | Private backstage holding space for speakers or VIP talent.See also:Blue Room / Green Room, Daily Green Metric, Escape Room Lite, GFCI / RCD, Gobo-Rotator, Green Rider, Green Tariff / Renewable Rider, Green Wall / Living Wall, Green-Power PDU, Meeting Room (Huddle Room) |
| Green Tariff / Renewable Rider | Venue utility option supplying halls with 100 % renewable electricity.See also:Green Rider |
| Green Wall / Living Wall | Real or faux plant backdrop—sustainability showcase & selfie magnet. / Real or faux foliage panel used for photo ops & sustainability messaging. |
| Green-Power PDU | Outlet strip measuring kWh to allocate energy usage per exhibitor.See also:PDU (Power Distribution Unit) |
| Greenwashing | Misleading environmental claims—avoid by documenting data & third-party verifications. |
| Grid Line / Grid Bubble | Lettered & numbered axes matching venue ceiling grid. |
| Grid System | A network of structural members, electrical conduits, and other support systems on a pattern of centers.See also:AMS (Association Management System), Adaptive Rigging Grid, BMS Feed (Building Mgmt System), Bungee Grid, Closed-Loop System, Distributed Antenna System (DAS), Electric Order Grid, Gap Analysis Grid, Gateway Sponsor, Grid Line / Grid Bubble |
| Grommet | Metal-reinforced hole for rope or bungee attachment.See also:Hem & Grommet |
| Ground-Support Truss | Tower-and-base system when ceiling rig is unavailable. |
| GSC | General Service ContractorSee also:General Service Contractor (GSC) |
| GSF / NSF | Gross Square Footage / Net Square Footage |
| Guide Wall | Low barricade guiding traffic to mandatory badge scan.See also:Air Wall, Back-Wall / Mainwall, CSR Wall, Donut Wall, Gesture Wall / Kinect Wall, Green Wall / Living Wall, LED Video Wall, Mag-Wall, On-Demand Print Wall, Pivot Wall / Flip Panel |
H
| Term | Definition |
|---|---|
| H/S (Hanging Sign) | Note & dashed circle showing projection of overhead sign.See also:HD-SDI / 3G / 12G, Hanging Sign, Hanging Sign / Banner, Header / Fascia Sign, Hot Shipment, Hydration Station, Over-Engineered Sign, Sign Standard, Single Sign-On (SSO), Stanchion Sign |
| H2 Readiness | Fire-marshal term for storing internal-combustion vehicles (¼-tank limit, battery disconnect, drip pan). |
| Hall | General term used for an exposition facility or the exhibit area within a facility.See also:Closed Shop / Union Hall, Exhibit Hall, Floor Manager / Hall Captain, Hall Contractor, Hot Hall / Cold Hall, Quiet Time / Dark Hall, Town Hall / Listening Session |
| Hall Contractor | More common in Europe/ME—points to single supplier tied to the exhibition hall.See also:A/V Contractor, Closed Shop / Union Hall, Contractor, Contractor Punch-In, Drayage Contractor, Electrical Contractor, Exclusive Contractor, Exhibit Hall, Exhibit Service Contractor, Exhibitor Appointed Contractor |
| Hand Truck | Small hand-propelled vehicle used for transporting small loads.See also:Bucket Truck, Hand-Sanitizer Totem, Truck Pack / Pack Map, Truck-Marshal Robot |
| Hand-Sanitizer Totem | Slim dispenser stand with replaceable fabric graphic sleeve. |
| Hands-Free Mike Muff | Single-use disposable windscreen reducing germ transfer between speakers. |
| Hanging Sign | Suspended structure above booth (ring, square, tapered) for long-range brand ID.See also:H/S (Hanging Sign), HD-SDI / 3G / 12G, Hanging Sign / Banner, Header / Fascia Sign, Hot Shipment, Hydration Station, Over-Engineered Sign, Sign Standard, Single Sign-On (SSO), Stanchion Sign |
| Hanging Sign / Banner | Lightweight aluminum frame + fabric skin or rigid panels flown from ceiling rig points.See also:H/S (Hanging Sign), Hanging Sign, Hive-Style Breakout |
| Hard Card | (1) Work order for labor or services. (2) Drayage contractor's record of materials received or shipped. / Yellow or white timecard used in many cities; becomes the invoice.See also:Back-of-Card, Hall Contractor, Hard Wire, Hard-Wire, House Contractor, Soft Proof / Hard Proof, Yellow-Card Show |
| Hard Wire | Any electrical connection other than receptacle to receptacle.See also:Hard Card, Hard-Wire, Soft Proof / Hard Proof, Three Wire |
| Hard-Wire | Direct tie-in (no plug) to a machine or light tower; must be done by licensed electrician.See also:Hard Card, Hard Wire, Soft Proof / Hard Proof, Three Wire |
| Hardwall | A type of exhibit construction in which walls are made of a solid material, rather than fabric.See also:Backwall / Hardwall, Hardwall Booth |
| Hardwall Booth | Exhibit built with solid panels (wood, laminate, etc.) instead of pipe-and-drape.See also:Avatar Booth, Backwall / Hardwall, Booth, Booth Area, Booth Density, Booth Number, Booth Personnel, Booth ROI Ratio, Booth Size, Booth-in-a-Box |
| Hazmat / ADR / IMO Class | Regulations governing transport of hazardous materials by road, sea, or air. |
| HD-SDI / 3G / 12G | Serial Digital Interface coax video signals (720p/1080i/4K).See also:H/S (Hanging Sign), Hanging Sign, Hot Shipment, Hydration Station, “Hot Shot” |
| Head-Rest Mic | Light dual-ear headset favored for long-form product demos. |
| Header | A sign or other structure across the top of an exhibit.See also:Header / Fascia, Header / Fascia Sign, Shadow-Mask Header, Tension-Rod Header |
| Header / Fascia | Horizontal element at top front carrying company name or logo. / ID panel at top front of booth; often back-lit SEG or rigid sign.See also:Header, Header / Fascia Sign, Holographic Fan, Shadow-Mask Header, Tension-Rod Header |
| Header / Fascia Sign | Top front identity panel on inline booths.See also:Header / Fascia |
| Heat-Map Portal | Web view overlaying attendee density by 15-minute slices.See also:Density Heat-Map, Incident Heat Map |
| Helium Lift | Datalog measurement ensuring hanging sign weight under stated limit.See also:Embargo Lift (Press), Gravity-Lift Stage, High-Jack / Condor / Boom-Lift Crew, Lift-Gate Permit, Lift-Gate Service, Lift-Proximity Alert, Operator / Lift Driver, Personnel-Lift License, Scissor Lift / Genie Lift, Scissors Lift |
| Hem & Grommet | Banner edges folded + metal rings every 2 ft for bungee/zip-tie.See also:Grommet |
| High Jacker | Equipment used to lift people to a given height.See also:High-Density Wi-Fi 6E, High-Jack / Condor / Boom-Lift Crew, High-Output Laser Projector, High-Res Encodestream, Secure Trailer (High-Value) |
| High-Density Wi-Fi 6E | Next-gen network spec supporting 6-GHz band for >10k concurrent users.See also:Booth Density, Crowd-Density Camera, Density Heat-Map, High Jacker, High-Jack / Condor / Boom-Lift Crew, High-Output Laser Projector, High-Res Encodestream, Neutral-Density Scrim, Secure Trailer (High-Value) |
| High-Jack / Condor / Boom-Lift Crew | Team that goes up in aerial lifts to hang signs, truss, banners, motors. |
| High-Output Laser Projector | Phosphor-laser engine delivering 30k+/ANSI lumens for arena keynotes. |
| High-Res Encodestream | Service pushing 4-K HDR feed to remote overflow theaters. |
| Highlift | machine used for Hanging signs, rigging or electrical from overhead |
| HiLo | 5k Forklift which is a 5,000 lb capacity lift truck used for moving heavy materials, typically powered by propane, diesel, or electric, and designed for use in warehousing, manufacturing, or logistics. (Also see 5k). |
| Hire | International term referring to "rent" a service or product.See also:Dry Hire, Road Hire / Road Crew, “Road Hire” |
| Hive-Style Breakout | Group of four hexagonal stages allowing simultaneous 360° discussions.See also:Hanging Sign / Banner |
| Hold Harmless Clause | A contract clause that relieves one party of responsibility in the event of a legal claim. |
| Hologram Capture Booth | Volumetric video pod creating life-size 3-D avatar for remote stages. |
| Holographic Fan | Spinning LED blades creating floating 3-D logo/animation.See also:Fan-Fold Banner, Header / Fascia, Holographic Fan / LED Fan |
| Holographic Fan / LED Fan | Spinning LED blades that create floating 3-D images.See also:Holographic Fan |
| Home-Base Lounge | Ancillary space where exhibitor’s VIP customers recharge and meet reps. |
| Hot / Neutral / Ground | Live conductor, return path, and safety path; electricians verify with wiggy/meter before energizing. |
| Hot Hall / Cold Hall | Hot = construction in progress (PPE required). Cold = fully built, carpet down, no heavy lifts allowed. |
| Hot Patch | Live connection/disconnection of feeder cams; strictly permitted only by certified electricians under venue rules.See also:Expedited Service / Hot Shot, Hot / Neutral / Ground, Hot Hall / Cold Hall, Hot Shipment, Hot Works Permit, Patch Sheet, Patch-Panel Label, “Hot Shot” |
| Hot Shipment | Shipment that needs to be loaded urgently, that day or possibly in the next few hours.See also:Blind Shipment, Expedited Service / Hot Shot, H/S (Hanging Sign), HD-SDI / 3G / 12G, Hanging Sign, Hot / Neutral / Ground, Hot Hall / Cold Hall, Hot Patch, Hot Works Permit, Hydration Station |
| Hot Shot | Rush freight or last-minute labor needed now.See also:Expedited Service / Hot Shot, H/S (Hanging Sign), HD-SDI / 3G / 12G, Hanging Sign, Hot / Neutral / Ground, Hot Hall / Cold Hall, Hot Patch, Hot Shipment, Hot Works Permit, Hydration Station |
| Hot Works Permit | Required paperwork for cutting, welding, or open flame on site. / Venue sign-off for welding, cutting, grinding, or open flame in booth build. |
| House Black / Show Black | Matte-black fabric/scenic finish used to mask off unsightly areas.See also:Show Black, Show Black Line |
| House Contractor | Regional term (West Coast & Canada) highlighting that the firm “belongs” to the venue or organizer.See also:A/V Contractor, Contractor, Contractor Punch-In, Drayage Contractor, Electrical Contractor, Exclusive Contractor, Exhibit Service Contractor, Exhibitor Appointed Contractor, Exposition Service Contractor, General Contractor |
| House Rigger / House Electrician | Venue-assigned riggers or electricians who have exclusive jurisdiction overhead or inside the grid. |
| Hybrid | Combines modular aluminum frames with custom elements for flexibility.See also:Hybrid Hub, Hybrid Seating Map, Hybrid Session Code, Hybrid Event Platform |
| Hybrid Event Platform | Software that synchronises onsite and remote audiences with live streams, chat, and networking. |
| Hybrid Hub | Designated area on-site where virtual presenters are filmed and live Q&A is managed.See also:Downlink Hub, Hybrid, Hybrid Seating Map, Hybrid Session Code, Rapid-Antigen Hub, Hybrid Event Platform |
| Hybrid Seating Map | Diagram allocating in-person seats and virtual “rows” for Q-and-A order. |
| Hybrid Session Code | Mixed format classification: IP (in-person), VL (virtual live), VO (virtual on demand). |
| Hydration Station | Plumbed refill point reducing single-use plastic bottles on show floor.See also:AED Station, CFS (Container Freight Station), Charging Station / Recharge Lounge, Demo Station / Product Pod, Download Station, H/S (Hanging Sign), HD-SDI / 3G / 12G, Hanging Sign, Hot Shipment, Photo Booth / Selfie Station |
I
| Term | Definition |
|---|---|
| I&D | Installation and Dismantle |
| I-and-D (I&D) | Shorthand for Installation & Dismantle—all labor related to setting up and tearing down exhibits.See also:Build and Burn, Build-and-Burn, Build-and-Hold, Cut-and-Sew Graphics, Drag-and-Drop Floorplan, Grab-and-Go Fridge, Pick-and-Pack Zone, Set-and-Go Kit, Step-and-Repeat, Stitch-and-Glue Deck |
| IAEE | International Association of Exhibitions and Events |
| IAQ Monitor | Sensor that displays real-time indoor air-quality metrics (CO₂, particulates) for health-conscious events.See also:Confidence Monitor, External-Reference Monitor, ICY-Machine, IPS Monitor, Interlock Mat, Monitor World |
| IBTM | Incentives, Business Travel & Meetings |
| ICC | Interstate Commerce Commission. |
| ICY-Machine | Compact dry-ice maker for F&B theater smoke effects.See also:Fog/Haze Machine, IAQ Monitor, IPS Monitor, Interlock Mat, Machine-Learning Agenda |
| Idle-Free Policy | Dock rule limiting truck engine idling to cut diesel emissions. |
| IFB | Interruptible Foldback—earpiece feeding presenter with stage-manager cues. |
| IGTM | International Golf Travel Market |
| ILTM | International Luxury Travel Market |
| Immediate Past Chair | Outgoing chair who stays on EC for continuity & succession. |
| Immersive Dome | 360-degree projection tent seating 30-200 for product storytelling.See also:Immersive Language App, Inside Delivery, Immersive Experience |
| Immersive Experience | Multisensory activation that surrounds guests with 360° visuals and spatial audio.See also:Augmented Reality (AR) Experience, Immersive Dome, Immersive Language App, Island Exhibit |
| Immersive Language App | AR overlay translating booth signage to viewer’s phone language setting. |
| Impact Wrench Ban | Rule prohibiting battery impact tools after aisle carpet install. |
| In-Kind Contribution | Non-cash donation (e.g., software license, signage) recorded at fair-market value in books. |
| Inbound vs. Outbound | Freight coming to the show vs. freight leaving show site back to origin or next event. |
| Incident Command Post (ICP) | Central location for EMT, security, and show management during emergencies.See also:Incident-Command Radio |
| Incident Heat Map | Post-show visual summarizing where accidents or first-aid calls occurred.See also:Density Heat-Map, Heat-Map Portal |
| Incident Report | Form filed for injury, property damage, or security issue.See also:Damage Report, ESG Report, Incident Command Post (ICP), Incident Heat Map, Incident-Command Radio, Near-Miss Report, Panel-Sweep Report |
| Incident-Command Radio | Common simplex channel reserved for security and EMT only.See also:Incident Command Post (ICP) |
| Indemnification | Bylaw clause & D&O Insurance that protect volunteer leaders from legal liability when acting in good faith. |
| Indoor Drone Show | Choreographed micro-UAV light performance—requires mesh net safety system. |
| Induction Charger Table | Cocktail table with wireless Qi pads embedded under glass top. |
| Info-Bar Counter | Low counter in concourse where attendees ask maps and shuttle times. |
| Infringement | An exhibitor's unauthorized use of floor space outside the leased booth area. |
| Inland Bill of Lading | A contract between a shipper and transportation company used when transporting goods overland to an exporter's international carrier. Compare Ocean Bill of Lading, Through Bill of Lading.See also:Clean Bill of Lading, Foul Bill of Lading, Ocean Bill of Lading, Through Bill of Lading |
| Inline | An exhibit that is constructed in a continuous line along an aisle. Also called Linear Display.See also:Inline / Linear |
| Inline / Linear | 10 × 10 or 10 × 20 in a straight row; one open side (aisle) + shared back wall.See also:Inline, Linear Display, Linear-Edge LED, Non-Linear Playback, Intelligent Lighting |
| Inside Delivery | Driver/carrier moves freight beyond the dock to a specific room—incurs extra charge.See also:Delivery Robots, Immersive Dome, Last Mile Delivery, P&D (Pickup & Delivery), Proof of Delivery (POD), Last-Mile Delivery |
| Insta-Booth Framework | Rental extrusion kit assembled by hand—no tools per “tool-free” rule. |
| Installation | The process of setting up exhibit properties according to specifications. Also called Assembly.See also:Installation Contractor |
| Installation Contractor | A company responsible for supervising and coordinating workers who install and dismantle exhibits.See also:A/V Contractor, Contractor, Contractor Punch-In, Drayage Contractor, Electrical Contractor, Exclusive Contractor, Exhibit Service Contractor, Exhibitor Appointed Contractor, Exposition Service Contractor, General Contractor |
| Integrated KVM | Matrix switching keyboard, video, mouse control for multiple graphics machines. |
| Intelligent Lighting | Network-controlled LED fixtures that change colour and intensity on cue or sensor data.See also:CTO Lighting, Inline / Linear, Lighting, Up-Lighting Bollard |
| Interactive Flooring / LED Tile | Pressure or touch-reactive floor panels that light up.See also:Additive LED Tile |
| Interactive Touch Table | Horizontal multitouch screen for product explorer apps. / Horizontal 55–65″ multitouch display for product deep-dives & gamification. |
| Interlock Mat | Plastic tile flooring that locks without tools—fast teardown.See also:Anti-Fatigue Mat, Cable-Path Mat, IAQ Monitor, ICY-Machine, IPS Monitor, Skid-Stop Mat, Tatami-Mat Zone |
| Intermodal | Freight movement using two or more modes (e.g., rail + truck) under one bill. |
| Internal-Link QR | Webcode jumping inside the app, not to external browser—better UX.See also:Deep-Link URL, Map-Pin Deep Link, Mod-Lock Deck-Link, Quick-Link Truss |
| Inventory | Total amount of equipment available for a show.See also:Inventory Age |
| Inventory Age | Days since last use of scenic asset—metrics for decommission decisions.See also:Inventory |
| Investment Policy Statement (IPS) | Board-approved parameters for reserve allocations (asset mix, risk tolerance). |
| IoT Sensor | Connected device (BLE beacon, thermal counter) gathering live traffic, temperature, or asset data.See also:Current Sensor Clamp, Dock Door-Sensor, Footfall Sensor, IoT Temp Probe, Sensor-Fusion Counter |
| IoT Temp Probe | Bluetooth sensor clipped in shipping crate to monitor ambient during transit. |
| IP-Rated Uplight | Outdoor LED fixture sealed to IP-65 for rain resistance.See also:Battery-Powered Uplight, Fire Rated Foam, Floor Graphic / Slip-Rated, K-Rated Barricade, Outdoor-Rated SMD |
| IPS Monitor | Color-accurate booth display used for design software demos.See also:Confidence Monitor, External-Reference Monitor, IAQ Monitor, ICY-Machine, Interlock Mat, Investment Policy Statement (IPS), Monitor World |
| IR Scan / Thermograph | Infrared camera inspection of panels and feeders for hot spots before show open.See also:Non-Contact Badge Scan, Quick-Scan Dock |
| Island | 20 × 20+ with aisles on all four sides.See also:Island Deck / Peninsula Deck, Island Exhibit, Island Perimeter Drape, Split-Island |
| Island Deck / Peninsula Deck | Raised platform (usually 4–6 in.) giving a premium stance and hiding cable runs. |
| Island Exhibit | A display with aisles on four sides.See also:Backwall Exhibit, Custom Exhibit, Exhibit Builder, Exhibit Designer/Producer, Exhibit Directory, Exhibit Hall, Exhibit Manager, Exhibit Service Contractor, Island, Island Deck / Peninsula Deck |
| Island Perimeter Drape | Temporary 16-ft black velour used during overnight builds on island plots. |
| ISO 20121 | International Standard for Sustainable Event Management / International standard for sustainable event management systems.See also:Streaming-ISO Recorder, Video-ISO Log |
J
| Term | Definition |
|---|---|
| J-Box Extender | Low-profile floor box riser allowing cable exit above thick platform decks.See also:Backwall Exhibit, Baffle Box, Booth-in-a-Box, Box-Truss Corner, Floor Port / Floor Box, Junction Box, Light Box, Production-Office Box, Quad Box / Duplex, Spider Box / Lunch-Box |
| Jam-Sync Generator | SMPTE device that aligns timecode across multiple recorders during multi-cam shoots.See also:Frame-Sync Generator |
| Jib-Camera | Small crane arm providing sweeping booth or crowd shots for highlight reels.See also:Camera Shader, Crowd-Density Camera, Jigged Crate, Junction-Carpet, POE Camera, Remote-Camera Head, Triax-Camera, XR In-Camera VFX |
| Jigged Crate | A special purpose crate with hardware to secure exhibit properties in place to prevent shifting during shipment.See also:Corrugated Plastic Crate, Flat-Pack Crate, Foam-Edge Crate, Jib-Camera, Junction-Carpet, Kiln-Dried Crate, Label-Once Crate, Re-Crate Guide, Reusable Crate / Flight Case, Shipping Crate |
| Job Foreman | A person in charge of supervising and coordinating workers.See also:Job Foreman / Supervisor, Job Number, Union Foreman |
| Job Foreman / Supervisor | Union or contractor employee who runs multiple booths or an entire aisle; escalates jurisdiction issues.See also:Job Foreman |
| Job Number | Unique identifier tying purchase orders, labor tickets, and freight labels together.See also:Booth Number, Job Foreman, Job Foreman / Supervisor, Pro-Number, Seal Number |
| Joint-Use Banner | Over-aisle graphic featuring two non-competing sponsors sharing cost and exposure. |
| Joint-Venture Pavilion | Cluster of companies pooling square footage under one branded umbrella. |
| Journeyman | A fully credentialed union member qualified to work without direct supervision. |
| Junction Box | A distribution point for electrical power.See also:Baffle Box, Booth-in-a-Box, Box-Truss Corner, Floor Port / Floor Box, J-Box Extender, Junction-Carpet, Light Box, Production-Office Box, Quad Box / Duplex, Spider Box / Lunch-Box |
| Junction-Carpet | Contrasting carpet tile used where two aisle colors meet, creating visual lane guides.See also:Aisle Carpet, Biaxial Carpet Tape, Carpet Inlay, Carpet Tape, Carpet Tile Return, Click-Through Carpet, Continuous Carpet Dye, Jib-Camera, Jigged Crate, Junction Box |
| Just-In-Time Freight | Freight scheduled to arrive only after booth structure is complete, reducing dock congestion.See also:Target Freight Date/Time |
K
| Term | Definition |
|---|---|
| K-Factor (Transformer Sizing) | Rating for handling non-linear (harmonic-rich) loads like LED walls/computers without overheating.See also:Flow-Through Storage |
| K-Rated Barricade | Crash-rated perimeter barrier required for high-security outdoor expos.See also:Fire Rated Foam, Floor Graphic / Slip-Rated, IP-Rated Uplight, Outdoor-Rated SMD, Rental Booth, Rigging-Basket, W-Beam Barricade |
| Kabuki Drop | Motorized drape release for dramatic product reveal. / Air-triggered baton that releases a drape for sudden reveal moment.See also:AR Back-Drop, Bag Drop Counter, Ceiling Drop, Dark Fiber Drop, Drag-and-Drop Floorplan, Drop-Frame Timer, Kabuki-Solenoid, Knock-Down (K.D.), Permanent-Power Drop, Power Drop |
| Kabuki-Solenoid | Quiet magnetic release device for fast fabric drops without pyrotechnics.See also:Kabuki Drop |
| Keder Edge | PVC bead sewn to fabric; slides into aluminum channel (roof banners, tents).See also:Edge Blend, Edge Node Cache, Edge-Blend Shutter, Foam-Edge Crate, Linear-Edge LED, SEG (Silicone Edge Graphic), Safety Edge / Cable Ramp, Soft-Edge Deck, Trip-Edge Ramp |
| Kerning / Tracking / Leading | Letter-spacing, word-spacing, line-spacing adjustments in typography.See also:Kiosk-Traffic Light |
| Key / Legend | Box explaining symbols, scales, sheet numbers.See also:Key Visual / Hero Image, Managed-Wi-Fi Key, Pad**lock Key-Log |
| Key Visual / Hero Image | Primary graphic element repeated across all assets. |
| Keystone Correction | Adjusting projector to square image when not perfectly perpendicular.See also:Power Factor Correction |
| Kick Panel / Toe-Kick | Base trim hiding wiring or uneven floor gap. |
| Kick-Plate LED | Low-watt strip light mounted at base of hardwall to create floating wall illusion. |
| Kiln-Dried Crate | Shipping crate built from heat-treated wood meeting ISPM-15 for international entry. |
| Kimble Tag | Heat-resistant ID tag affixed to hot fixtures or power distro for inventory control.See also:Asset Tag, Call-Out / Tag, Lock-Out/Tag-Out (LOTO), SAR-Compliant Tag, Tag-and-Trace Seal |
| Kiosk | Small self-contained station (demo, touchscreen, lead capture).See also:Kiosk-Mode Tablet, Kiosk-Traffic Light, Lead Retrieval Kiosk / Scanner, Ring-Light Kiosk, Scent-Diffuser Kiosk, Tension Kiosk / Tablet Stand, Automated Badge-Printing Kiosk |
| Kiosk-Mode Tablet | Config locked tablet that auto-launches a single app for demos.See also:Tension Kiosk / Tablet Stand |
| Kiosk-Traffic Light | LED tower atop kiosk turning green when available, red when staff occupied.See also:Kerning / Tracking / Leading, Ring-Light Kiosk |
| Kitchen-Pod | Modular back-of-house unit with sink, fridge, and induction top for live cooking demos.See also:Demo Station / Product Pod, Proof of Delivery (POD), VR Pod / Immersion Station |
| Knock-Down (K.D.) | Disassemble booth into flat pieces for packing.See also:Down-Fills / Front-Fills, Kabuki Drop, P-D-Q (Pull-Down Quick), Stake-Down Anchor, Step-Down Transformer |
| KPI Heat-Board | Realtime scoreboard in crew office displaying build milestones and KPI status. |
L
| Term | Definition |
|---|---|
| L-Bracket Truss | Factory-made 90-degree truss turn, stronger than corner plate for heavy LED cubes.See also:Bandwidth Throttle, Box-Truss Corner, Breezeway Tent, Bucket Truck, Configurable Truss Base, Fabric-Matrix Truss, Ground-Support Truss, Quick-Link Truss, Self-Climbing Truss, Truss |
| Label-Once Crate | System of reusable RFID labels that rewrite electronically each show rotation.See also:Letter of Credit (L/C) |
| Labor | Contracted workers who perform services. Also called Craftspersons.See also:D.T. Labor, Force-Account Labor, Labor Call, Labor Desk, Labor Form, Labor Order / Labor Form, S.T. Labor, Labor Steward |
| Labor Call | (1) Method of securing union employees. (2) Time specified for labor to report (as in a 7 A.M. call). (3) Minimum amount for which labor must be paid.See also:AI Call Sheet, Call Sheet, Call for Papers / Abstracts, Call-Out / Tag, D.T. Labor, Force-Account Labor, Four Hour Call, Four-Hour Call / Minimum Call, Labor, Labor Desk |
| Labor Desk | Exhibit hall location where exhibitors may place orders for labor.See also:Check-In / Dispatch Desk, Counter / Reception Desk, D.T. Labor, Demo Counter / Reception Desk, Force-Account Labor, Freight Desk, Labor, Labor Call, Labor Form, Labor Order / Labor Form |
| Labor Form | The form used by exhibitors to order labor.See also:D.T. Labor, Drayage Form, Force-Account Labor, Form 990, Form-Factor Booth, Labor, Labor Call, Labor Desk, Labor Order / Labor Form, Load Factor |
| Labor Order / Labor Form | Document an exhibitor submits to request I&D hours, specifying date, time, crew size.See also:Labor Form |
| Labor Steward | Union representative who coordinates labor calls and settles jurisdictional disputes on the floor.See also:D.T. Labor, Force-Account Labor, LED Skin, Labor, Labor Call, Labor Desk, Labor Form, Labor Order / Labor Form, S.T. Labor, Steward (Union or Shop Steward) |
| Laminate / Wilsonart / Formica | Durable high-pressure laminate for counters & cabinets. |
| Lamination | The process of bonding two or more substances together. |
| Landing-Page Pixel | Tracking pixel embedded in reg confirmation page for sponsor ROI attribution. |
| Lapsed Member Campaign | Targeted outreach to win back expired members.See also:LED-Mesh Curtain |
| Laser-Alignment Rig | Green-laser grid projecting centerlines onto floor for precise booth build. |
| Laser-Cut / Kiss-Cut | Clean acrylic cuts or peel-off decal shapes.See also:Laser-Cut Carpet |
| Laser-Cut Carpet | In-plant robot cutter pre-shapes logo inlays, reducing onsite knife work.See also:Laser-Cut / Kiss-Cut |
| Last Mile Delivery | Final hand-carry or cart move from loading dock to exact booth position (outside normal drayage).See also:Last-Mile Delivery |
| Last-Mile Delivery | Final transport leg that gets freight from marshalling yard or advance warehouse to the booth.See also:Last Mile Delivery |
| Latex Print | Water-based HP technology—low-VOC, good for eco mandates.See also:Badge-Print-On-Demand, Latex-Ink Banner, On-Demand Print Wall, Print-On-Fabric UV, Screen Print / Spot Color, Silk-Screen / Spot Color Print, UV Direct Print, Second-Surface Print |
| Latex-Ink Banner | Soft-PVC graphic printed with water-based ink meeting Nordic Swan ecolabel. |
| Lay-Flat Hose | Thin, rollable hose supplying water to booth fountains under raised floor. |
| Layered Artwork | File with unlocked layers—easier for printer to adjust bleeds or translations.See also:Leadership Academy, Line Array |
| LCA | Life Cycle Assessment assesses the full environmental impact of trade show materials and products.See also:Life-Cycle Assessment (LCA) |
| LCL (Less-than-Container Load) | Ocean shipment sharing container space with other shippers’ cargo.See also:Less Than Truckload (LTL) |
| Lead Man / Crew Chief | Person in charge of an exhibitor’s crew; reports hours, keeps the build on schedule. |
| Lead Retrieval Kiosk / Scanner | Device or app station that scans attendee badges for follow-up marketing.See also:Lead Retrieval Unit (LRU) |
| Lead Retrieval Unit (LRU) | Scanner or mobile app licensed to exhibitors for capturing attendee badge data in real time.See also:Lead Retrieval Kiosk / Scanner |
| Lead Tracking | A manual or automated system used to conduct follow-up activities for sales prospects resulting from a trade show.See also:AI-Scored Lead, Eye-Tracking Metric, Kerning / Tracking / Leading, LED Tactile, Lead Man / Crew Chief, Lead Retrieval Kiosk / Scanner, Lead Retrieval Unit (LRU), Lead-Nurture Bot, Lead-to-Meeting Ratio, RFID Gate / Lead Capture |
| Lead-Nurture Bot | AI that emails scanned leads with tailored collateral 24 h after badge swipe. |
| Lead-to-Meeting Ratio | KPI tracking how many badge scans convert into scheduled appointments post-show. |
| Leadership Academy | Formal multi-session training program preparing volunteers for governance.See also:Layered Artwork, Line Array |
| Lectern vs Podium | A lectern is a stand for holding notes; a podium is a raised platform for the speaker to stand on.See also:Podium, Rear-Feed Lectern |
| LED Skin | Snap-on module converting static lightbox into low-pitch video surface.See also:Additive LED Tile, Auto-Focus LED, Chip-On-Board (COB) LED, Direct-View LED, Glass-Floor LED, Holographic Fan / LED Fan, Interactive Flooring / LED Tile, Kick-Plate LED, LED Tactile, LED Video Wall |
| LED Tactile | Pressure-sensitive LED tile triggering animation when stepped on.See also:Additive LED Tile, Auto-Focus LED, Chip-On-Board (COB) LED, Direct-View LED, Glass-Floor LED, Holographic Fan / LED Fan, Interactive Flooring / LED Tile, Kick-Plate LED, LED Skin, LED Video Wall |
| LED Video Wall | Modular tiles; spec by pixel pitch (e.g., 2.6 mm).See also:Video-Foam (Soft LED) |
| LED-Blade | Thin 1.5 m x 40 mm LED strip bending around column edges for dynamic accents.See also:Additive LED Tile, Auto-Focus LED, Chip-On-Board (COB) LED, Direct-View LED, Glass-Floor LED, Holographic Fan / LED Fan, Interactive Flooring / LED Tile, Kick-Plate LED, LED Skin, LED Tactile |
| LED-Mesh Curtain | Transparent LED drape allowing airflow behind while displaying video.See also:Lapsed Member Campaign |
| LEED-Certified Venue | Building meets USGBC sustainability criteria—often faster to reach carbon goals. |
| Leko | Spot light used to illuminate areas of a show floorSee also:Tap-Can / ParCan / Leko |
| Lenticular | Ribbed plastic panel creating flip / motion effect when you walk by. |
| Less Than Truckload (LTL) | The rate charged for freight weighing less than the minimum weight for a truckload.See also:LCL (Less-than-Container Load) |
| Letter of Credit (L/C) | A document issued by a bank at the request of a buyer of goods which authorizes the payment of a specified amount of money to the seller when certain terms are met.See also:Augment (Sustainability Credit), Label-Once Crate, Make-Good Credit |
| Liability | A legal term referring to responsibility for damages or injuries.See also:Value-Declared (Excess Liability) |
| Life-Cycle Assessment (LCA) | Cradle-to-grave environmental impact study of booth materials. |
| Lift-Gate Permit | Document venue issues allowing powered tailgate use on show dock.See also:Lift-Gate Service |
| Lift-Gate Service | Truck equipment that lowers freight to ground when no dock is available.See also:Lift-Gate Permit |
| Lift-Proximity Alert | Ultrasonic beeper on scissor lift warning crew when within 2 ft of truss. |
| Light Box | An enclosure which contains lighting underneath a translucent facing material. Used to back-light signs or graphics applied to the face.See also:Ambient Light Rejection Screen (ALR), Baffle Box, Booth-in-a-Box, Box-Truss Corner, Fill-Light Wand, Floor Port / Floor Box, J-Box Extender, Junction Box, Kiosk-Traffic Light, LED-Blade |
| Light-Leak Skirt | Blackout fabric Velcro’d around base of lightbox to hide stray LEDs. |
| Lightbox | SEG frame with LED edge lights + fabric graphic; glows evenly. / LED-lit frame with back-lit fabric graphic—attracts attention in dim halls.See also:Back-Lit / Lightbox Graphic, Zip-Frame Lightbox |
| Lighting | The amount or type of illumination in an exhibit or exhibition hall.See also:CTO Lighting, Up-Lighting Bollard, Intelligent Lighting |
| Line Array | Curved vertical stack of loudspeakers flown left & right of stage.See also:Back-Line, Grid Line / Grid Bubble, Layered Artwork, Leadership Academy, Line-Array Steer, Line-Haul, Line-up Sheet, Show Black Line, Sight-Line Triangle, Sound-Masking Array |
| Line-Array Steer | DSP feature angling audio downward without changing physical box pitch.See also:Line Array |
| Line-Haul | Long-distance portion of a trucking route, excluding pickup/delivery.See also:Back-Haul Fiber, Back-Line, Grid Line / Grid Bubble, Line Array, Line-Array Steer, Line-up Sheet, Show Black Line, Sight-Line Triangle, Triple Bottom Line (People-Planet-Profit) |
| Line-up Sheet | Ordered list of trucks scheduled at dock during move-out.See also:AI Call Sheet, Back-Line, Call Sheet, Cloud Cue Sheet, Cut Sheet, Grid Line / Grid Bubble, Line Array, Line-Array Steer, Line-Haul, Load Calc / Load Sheet |
| Linear Display | An exhibit that is constructed in a continuous line along an aisle. Also called In-line.See also:Display Builder, Display Port Daisy, Display Rules & Regulations, Eco-Display*, Energy-Star Display, Inline / Linear, Labor Desk, Linear-Edge LED, Loading Dock, Mobile / Trailer Display |
| Linear-Edge LED | Seamless 45-degree LED strip that caps pop-up frame corners. |
| Literature Rack | Collapsible or acrylic stand for take-away brochures & spec sheets.See also:Amplifier Rack, Literature Rack / Brochure Stand, Motor-Controller Rack, Rack-Unit Pull |
| Literature Rack / Brochure Stand | Collapsible or acrylic holder for print collateral.See also:Literature Rack |
| Littles-Lounge | Play area with ASTM-certified soft-play pieces for attendees’ children.See also:Charging Station / Recharge Lounge, Home-Base Lounge, Lounge Set / Soft Seating, Restorative Lounge, Semi-Trailer Lounge |
| Live Streaming | Real-time broadcast of a session over the internet.See also:Delayed-Live, Floor Load (Live Load), LED Skin, Streaming-ISO Recorder, Labor Steward, Streaming Latency |
| LMS (Learning Management System) | Platform for online courses and CE tracking; often integrated with AMS.See also:AMS (Association Management System) |
| Load Calc / Load Sheet | Spreadsheet listing every fixture & device, their watts/amps, total per breaker—submitted for approval. |
| Load Factor | Percentage of available freight capacity actually utilized—higher = greener & cheaper.See also:BAF (Bunker Adjustment Factor), Floor Load (Live Load), Form-Factor Booth, K-Factor (Transformer Sizing), LCL (Less-than-Container Load), Labor Form, Load Calc / Load Sheet, Load-Balancing Switch, Load-Cell Shackles, Load-List / Strike List |
| Load-Balancing Switch | Smart distro re-phasing loads to prevent neutral overheat on LED walls. |
| Load-Cell Shackles | Rigging shackles with integrated sensors feeding live weight to iPad app. |
| Load-List / Strike List | Inventory sheet crews check while packing back into crates. |
| Load-Unload (Generators) | Time scheduled for fuel service & sound-attenuation fencing around temporary gensets.See also:Self-Load / Self-Unload |
| Loading Dock | An area within an exposition facility where freight is received and shipped.See also:Cross-Dock, Dock, Dock Door-Sensor, Dock Master, Dock Schedule API, Dock Traffic Loop, FastPass Dock, Labor Desk, Linear Display, Loading-Dock K-Rail |
| Loading-Dock K-Rail | Concrete barriers protecting freight lanes from pedestrian crossover.See also:Loading Dock |
| Local-Microclimate Map | Venue HVAC overlay showing hot/cold spots to aid booth placement. |
| Lock Up | A secure storage area within an exposition facility.See also:Blu-Lock Coupler, Cam-Lock / Lock-Bolt, Closet / Lock-Up, Gaffer-Lock Reel, Lock-Out/Tag-Out (LOTO), Lock-Step Deck, Lock-Up, Mod-Lock Deck-Link, Pad**lock Key-Log, Twist Lock |
| Lock-Out/Tag-Out (LOTO) | OSHA procedure—breaker or feeder is locked & tagged during maintenance to prevent energizing.See also:Call-Out / Tag |
| Lock-Step Deck | Folding stage platform whose legs lock at adjustable angles for uneven floors.See also:Mod-Lock Deck-Link |
| Lock-Up | Fixed arrangement of logo + tagline; must scale together.See also:Blu-Lock Coupler, Cam-Lock / Lock-Bolt, Closet / Lock-Up, Gaffer-Lock Reel, Lock Up, Lock-Out/Tag-Out (LOTO), Lock-Step Deck, Mod-Lock Deck-Link, Pad**lock Key-Log, Twist Lock |
| Lockout/Tagout (LO/TO) | Procedure to de-energize electrical or mechanical equipment before maintenance. |
| Logistics White-Board | Magnetic dock schedule board updated hourly by freight supervisor. |
| Logo | A specific symbol chosen to represent a company. Usually comprised of stylized type alone or in conjunction with graphic art. |
| Long-Throw CO2 | Jet effect shooting streamers 40-ft for arena reveals. |
| Loop-Through ID | Badge design with reinforced hole allowing badge to flip without tearing.See also:Circular Economy / Closed Loop, Click-Through Carpet, Closed-Loop System, Demo-Loop Player, Dock Traffic Loop, Fire Marshal Walk-Through, Flow-Through Storage, Through Bill of Lading, Velcro-Compatible Fabric (Velcro Loop), Velcro® / Hook-Loop |
| Lounge Set / Soft Seating | Couches, club chairs, and low tables that signal “stay and chat.” |
| Low Voltage | A term applied to electrical currents of 24 volts or less. Usually used in animation and specialty lighting.See also:Dry-Ice Low Fog, Low-Blue-Light Mode, Low-Temp Fog, VOC / Low-VOC, Voltage-Drop Chart |
| Low-Blue-Light Mode | Monitor setting reducing eye fatigue for long demo sessions. |
| Low-Temp Fog | Ice-based fog staying under 24″ height—fire marshal friendly.See also:Dry-Ice Low Fog |
| Lumen-Depreciation Log | Record of LED wall brightness over time for rental-fleet maintenance. |
| Lumens / ANSI Lumens | Brightness rating of projector; 10 k–20 k+ for ballroom IMAG.See also:ANSI Lumens |
M
| Term | Definition |
|---|---|
| Machine-Learning Agenda | Predictive solver that balances session timing against room demand. |
| Mag-Stripe Legacy Badge | Older badge type still used where NFC prohibited by security. |
| Mag-Wall | Semi-rigid magnetic graphic panel snapping to steel-sheet hardwall.See also:Air Wall, Back-Wall / Mainwall, CSR Wall, Donut Wall, Gesture Wall / Kinect Wall, Green Wall / Living Wall, Guide Wall, LED Video Wall, Mag-Stripe Legacy Badge, Mag-Wrap Cord |
| Mag-Wrap Cord | Reusable silicone strip with embedded magnet for cable bundling. |
| Main-Power Isolation | Lockout breaker upstream of distro for emergency electrical shut-off. |
| Maintenance Hatch | Service door cut into raised deck for overnight tech checks.See also:Cross-hatch (Rigging) |
| Make-Good Credit | Compensation to sponsor when contracted impressions not met (e.g., network outage). |
| Managed-Wi-Fi Key | Code rotating daily to prevent bandwidth poaching by non-registered users.See also:Key / Legend, Key Visual / Hero Image, Pad**lock Key-Log |
| Management Fee | Amount parent association charges a foundation or chapter for staff or overhead.See also:AMC (Association Management Company), AMS (Association Management System), Detention Fee, Export Management Company, LMS (Learning Management System), Micro-Floorplan, Moderator Feed, Port-Transition Fee, Connectivity Fee, SaaS Licensing Fee |
| Manifest | Itemized list of all cargo on a particular conveyance.See also:Manifest-Audit Bot |
| Manifest-Audit Bot | Rules engine flagging freight that misses MSDS or weight fields before pickup. |
| Map-Pin Deep Link | App URL opening exactly at booth’s pin on interactive floorplan.See also:Deep-Link URL |
| Markerless AR | Fiducial-free augmented overlay anchored by LiDAR depth mapping. |
| Marry Panels | Connect two panels edge-to-edge flush with no seam.See also:Material Passport, Meal Penalty, Micro-Projection, Return Panels |
| Marshalling Yard | Freight check-in area to consolidate inbound/outbound trucks and manage the flow to the loading docks. / Staging lot where inbound show trucks check in, get sequenced, and wait for dock call-time.See also:Bone Yard, Boneyard / Bone Yard, CY/CY (Container Yard to Container Yard) |
| Mask | To cover for painting or protection.See also:Blend Mask, Mask-Friendly Mic, Pulse-Mask Animation, Shadow-Mask Header |
| Mask-Friendly Mic | Flexible boom mike designed to pick voice through surgical masks. |
| Masking Drape | A cloth used to cover storage or other unsightly areas.See also:Island Perimeter Drape, Masking Drape / Teaser, Pipe & Drape, Sound-Masking Array, Vent-Cap Drape |
| Masking Drape / Teaser | Black velour used to frame projection screen or hide wings.See also:Masking Drape |
| Master Bill (MBL) | Primary ocean bill of lading issued by carrier to forwarder; governs container. |
| Master Contractor | Used in contract language when multiple subcontractors exist under one lead firm.See also:A/V Contractor, Contractor, Contractor Punch-In, Dock Master, Drayage Contractor, Electrical Contractor, Exclusive Contractor, Exhibit Service Contractor, Exhibitor Appointed Contractor, Exposition Service Contractor |
| Master-Service-Agreement (MSA) | Multi-year contract covering all future shows between organizer & vendor. |
| Material Passport | Digital QR ledger listing origin and recyclability of each scenic component.See also:MSC (Material Sorting Center), Marry Panels, Material Recovery Facility (MRF), Meal Penalty, Micro-Projection |
| Material Recovery Facility (MRF) | Off-site plant that sorts recyclables from post-event waste stream. |
| Meal Penalty | Extra hourly charge when crews work beyond contractually required meal breaks.See also:Crew Meal-Window, Marry Panels, Material Passport, Micro-Projection, Penalty Freight |
| Mechanical-Loom Banner | Fabric backdrop animated by servo-driven rods for kinetic texture.See also:Modular-Laser Barrier |
| Media-Check Table | Secure hand-off point for USB drives headed to graphics op.See also:Multi-Circuit Tail |
| Meeting Room (Huddle Room) | Enclosed or semi-enclosed space inside island booth for private conversations. |
| Megger Test | Insulation-resistance test on feeder cables—sometimes required before energizing a show.See also:Pass-Fail LED Test, Wi-Fi Roaming Test |
| Member Get a Member (MGAM) | Peer-referral recruitment campaign with incentives. |
| Member Value Proposition (MVP) | Clear statement: “Join to get X, Y, Z benefits.” Basis for recruitment marketing. |
| Mentor Match Platform | Online tool pairing seasoned professionals with new members—boosts retention. |
| MERV-13 Scrubber | HEPA-adjacent portable filter meeting ASHRAE COVID guidance.See also:Autonomous Scrubber, MSDS / SDS |
| Mesh Banner | Perforated vinyl allowing wind to pass; outdoor wraps & stage scrims.See also:Banner, Banner Stretcher, Bio-PVC Banner, Clip-N-Go Banner, Fan-Fold Banner, Flagpole Banner, Front-Lit Banner Vinyl, Full-Motion Banner, Hanging Sign / Banner, Joint-Use Banner |
| Message-Queue API | Asynchronous pipe pushing badge scans to CRM even if Wi-Fi drops. |
| Meter | The most common width for a backwall panel. (1 Meter = 39.37 inches)See also:CBM (Cubic Meter), Noise-Floor Meter, Phase-Sequence Meter, Wear-Level Meter |
| Metered-Power Billing | Exact kWh chargeback to exhibitors via smart PDU logs. |
| MHA | Material Handling Agreement |
| MICE | Meetings, Incentives, Conferences, and Exhibitions |
| Micro-Badge | 1.5 in square badge for speed-networking events, printed two-sided.See also:Access Control Badge (Smart Badge), Badge-Print-On-Demand, Bio-Badge, CEM-Digital Badge, Co-Hosted Badge, Dupont Tyvek Badge, Mag-Stripe Legacy Badge, Mesh Banner, Micro-Credential / Digital Badge, Micro-Credential QR |
| Micro-Credential / Digital Badge | Short, stackable learning recognitions issued electronically.See also:CEM-Digital Badge, Digital Credential, Micro-Badge, Micro-Credential QR |
| Micro-Credential QR | Scannable code on badge proving attendance for PD-hour certificates.See also:Certification / Credential, Digital Credential, Micro-Badge, Micro-Credential / Digital Badge, Micro-Floorplan, Micro-Projection |
| Micro-Floorplan | Sub-map that shows only one pavilion or product zone; embedded in the mobile app for quick navigation.See also:Blackline Floorplan, Drag-and-Drop Floorplan, Management Fee, Micro-Badge, Micro-Credential / Digital Badge, Micro-Credential QR, Micro-Projection, Moderator Feed |
| Micro-Projection | Shoe-box laser projector used inside product mock-ups.See also:Front Projection Short-Throw, Marry Panels, Material Passport, Meal Penalty, Micro-Badge, Micro-Credential / Digital Badge, Micro-Credential QR, Micro-Floorplan, Projection Booth, Projection Mapping |
| Microgrid Generator | Cluster of battery packs + solar feeding back to venue panel for outdoor shows.See also:Frame-Sync Generator, Fuel-Cell Generator, Jam-Sync Generator |
| Mid-Span Clamp | Forged coupler attaching auxiliary pipe between two truss chords. |
| Milestone Billing | Payment schedule tied to deliverables (design approval, fabrication complete, show open) rather than dates.See also:Mesh Banner, Metered-Power Billing, Micro-Badge |
| Milk Run | Route where truck picks up multiple small loads from various shippers to fill trailer.See also:Shuttle Run, Run of Show (ROS) |
| Mini-Boom Arm | 15-in lighting boom mounting profile spots on low ceiling. |
| Minimum-Clear-Distance | Required 18-in air gap between halogen and fabric scenic. |
| Mobile / Trailer Display | Self-contained exhibit built into a semi-trailer or branded vehicle. |
| Mobile Event App | Native or web app providing personalised agenda, messaging, and push alerts. |
| Mobile-HVAC Split | Caster-based air-handler delivering 25 ton cooling for temporary tent halls. |
| Mobile-RFID Portal | Rolling arch used at session entrances when ceilings too low for rigging. |
| Mod-Lock Deck-Link | Hidden cam-lock fastening two platform decks flush without screws.See also:Lock-Step Deck |
| Moderator Feed | Private screen showing aggregated remote questions sorted by up-vote count.See also:BMS Feed (Building Mgmt System), Google-Calendar Feed, Management Fee, Micro-Floorplan, Parallel-Feed Harness, Rear-Feed Lectern |
| Modular Exhibit | An exhibit constructed with interchangeable components designed to be set up in various arrangements and sizes.See also:Backwall Exhibit, Custom Exhibit, Exhibit Builder, Exhibit Designer/Producer, Exhibit Directory, Exhibit Hall, Exhibit Manager, Exhibit Service Contractor, Island Exhibit, Modular-Laser Barrier |
| Modular-Laser Barrier | Interlocking posts with Class 1 laser beams for no-touch line control.See also:Mechanical-Loom Banner |
| Monitor World | Backstage area with monitor (stage-foldback) audio console & amplifiers.See also:Confidence Monitor, External-Reference Monitor, IAQ Monitor, IPS Monitor, Mag-Wall |
| Morning-Brief Podcast | Daily 5-min audio briefing sent to crew phones covering schedule changes. |
| Motion / Second / Vote | Formal process to adopt resolutions during board or membership meetings. |
| Motion-Capture Rig | Optical markers inside booth capturing attendee gestures for live avatars.See also:Demo Capture Rig, Motor-Controller Rack |
| Motor-Controller Rack | Flight case housing D8+ chain motor drives with remote e-stop.See also:Motion-Capture Rig |
| MOU (Memorandum of Understanding) | Agreement outlining collaboration with another association or vendor—lighter than full contract. |
| Move-In | The date specified by show management for beginning exhibit installation.See also:Move-Out, Move-Path Audit |
| Move-Out | The date specified by show management for dismantling exhibits.See also:Bandwidth Buy-Out, Call-Out / Tag, Cube Out, Digital Out-of-Home (DOOH), Dim-Out Curtain, Directory Opt-In / Opt-Out, Lock-Out/Tag-Out (LOTO), Move-In, Move-Path Audit, Out-of-Gauge Freight |
| Move-Path Audit | Digital twin simulation calculating average forklift mileage in hall layout. |
| MSC (Material Sorting Center) | On-site dock tent where cardboard, plastic, and wood separated before dumpster. |
| MSDS / SDS | Material Safety Data Sheet (now Safety Data Sheet). Required for paints, solvents, fog fluids.See also:MERV-13 Scrubber |
| Multi-Aisle Cam | Ceiling PTZ camera preset to follow fork-lift routes for safety live-view. |
| Multi-Circuit Tail | Fan-out feeder cable splitting from 5-wire cam-lock to three L6-30 twist-locks.See also:Media-Check Table |
| Multi-Day Badge Heat | Paper badge ink that changes color each day, preventing re-use. |
| Multi-Pitch LED | Rental tile whose module swaps between 1.5 mm and 2.6 mm pixel pitch. |
| Multimedia | Combining two or more types of audio/visual support in a presentation. |
| Multiplex Fiber Reel | 150 m tactical fiber with six duplex LC pairs for broadcast trucks. |
N
| Term | Definition |
|---|---|
| N.O.H.M. | Not Otherwise Herein Provided. |
| Nano-Gel Floor | Damped pad behind demo counter relieving lower-back stress. |
| Native File | Original design program file (.AI, .PSD, .INDD) before export to PDF.See also:Closed-Caption File, Native NDI Capture |
| Native NDI Capture | Camera streaming directly over gig-ethernet—no SDI run needed. |
| NDR (Non-Dues Revenue) | Income from events, certification, publications, sponsorships—critical for financial health. |
| Near-Miss Report | Documented incident with injury/damage potential—helps reduce future risk. |
| Nesting Crates | Crate design allowing smaller ones to fit inside larger—saves freight.See also:Video-Nesting Box |
| Net Zero Carbon Event Pledge | Global initiative (UNFCCC-linked) that events sign to reach net-zero GHG by 2050. |
| Network-Slicing SLA | Guaranteed 50 Mbps slice of venue 5-G micro-cell for critical streams. |
| Neutral-Density Scrim | Gray gauze hung to dim LED wall for eye comfort in dark zones. |
| NFC Cash-TopUp | Kiosk where attendees tap badge and add credit for cashless F&B. |
| NFC Tap Point | Small, battery-powered reader that triggers a URL, video, or lead capture when attendees tap badges/phones.See also:Smart Badge Tap / NFC Point |
| NFPA 701 | Fire-retardant standard for drapes, fabric graphics, and foam décor. |
| Night-Light Circuit | 15 A outlet left hot overnight for laptop updates and fridge. |
| No Show Rate | Percentage of attendees who register but do not attend.See also:Burn Rate, Cash & Carry Show, Churn Rate, Contingency Plan (Show-Stop), Data Capture Rate, Direct-to-Show, Diversion Rate, House Black / Show Black, Indoor Drone Show, Show Black |
| NOA—Notice of Arrival | PDF auto-sent to booth contact when freight truck checked-in at yard. |
| Noise-Floor Meter | IoT sensor logging ambient dB for union OT threshold enforcement. |
| Non-Conductive Ladder | Fiberglass ladder mandated when working near power distro. |
| Non-Contact Badge Scan | Long-range RFID read at 4 ft distance to reduce queue chokepoints. |
| Non-Linear Playback | Server able to instantly jump to any timecode for live presenter control. |
| North Arrow | Orientation marker, also denotes primary spectator viewpoint. |
| NPS (Net Promoter Score) | Measure of member satisfaction: promoters minus detractors. |
| NTS / 1:100 / ¼″ = 1′ 0″ | Not-to-Scale vs. drawing scale indicators. |
| Nylon-Strop | Color-coded polyester sling rated for overhead LED ribbon rigging. |
O
| Term | Definition |
|---|---|
| O-Clock Call | Time-only labor order reserving crew with scope TBD onsite.See also:AI Call Sheet, CAD/CAM, Call Sheet, Call for Papers / Abstracts, Call-Out / Tag, Certification / Credential, Clamshell Counter, Cloud Cueing, Committee Charter, Common Carrier |
| O.R. | Owner's Risk. |
| Ocean Bill of Lading | A contract between an exporter and an international carrier for transport of merchandise to a specified foreign market. Compare Inland Bill of Lading, Through Bill of Lading.See also:Clean Bill of Lading, Foul Bill of Lading, Inland Bill of Lading, Through Bill of Lading |
| Off-Axis Screen | Image magnifier placed at 25° to let side-seated audience read slides. |
| Off-Peak Dock Slot | Discounted truck appointment outside 06:00-18:00 union prime hours. |
| Official Contractor | Show management appointed company providing services to a trade show and/or its exhibitors. Also called General Contractor.See also:A/V Contractor, Contractor, Contractor Punch-In, Drayage Contractor, Electrical Contractor, Exclusive Contractor, Exhibit Service Contractor, Exhibitor Appointed Contractor, Exposition Service Contractor, General Contractor |
| Official Service Provider (OSP) | Same as above—often used by venues that host consumer shows. |
| Offline-Reg Cache | Local database at badge station for uninterrupted print during net loss. |
| Omni-Deck Wheel | Roller cart using 360° casters for tight maneuvering around LED tiles. |
| Omnichannel Marketing | Coordinated messaging across email, social, web, and onsite touchpoints.See also:Cause Marketing Zone, Event Marketing |
| On-Demand Print Wall | UV flatbed prints attendee selfies on recyclable board for takeaway.See also:Badge-Print-On-Demand |
| On-Ramp Webinar | Virtual orientation for first-time exhibitors held four weeks pre-show.See also:EPDM Cable Ramp, Ramp, Safety Edge / Cable Ramp, Snow-Tread Ramp, Speed-Ramp Animation, Trip-Edge Ramp |
| On-site | A reference to the exhibit location. Also called At-site.See also:On-site Order, Opto-Splitter, Over-Set, Show-Site CMS, Site-Survey 360° |
| On-site Order | Floor order placed at a show site.See also:Advance Order, Change-Order Log, Draft Order, Electric Order Grid, Floor Order, Labor Order / Labor Form, On-site, Order-Ahead Catering, Show-Site CMS, Site-Survey 360° |
| One-Sheet Library | Touchscreen PDF rack emailing single-page product sheets to visitors. |
| Open Return | Small-package carrier pick-ups without pre-set time; driver checks in at freight desk.See also:Carpet Tile Return, Corner Return, Open-Source Agenda, Pallet Return Program, Return Panels, Return of Empties, SIP Return |
| Open-Source Agenda | Program schedule published via GitHub so community can suggest edits. |
| Opening / Closing Sweep | Walk-through by ops & security to clear exhibitors or guests. |
| Operator / Lift Driver | Certified person who drives forklifts, high-lifts, or condors for overhead work. |
| Opto-Splitter | DMX device copying signal to multiple lighting zones.See also:On-site, Over-Set, Y-Cable Splitter |
| Order-Ahead Catering | App letting exhibitors book booth-drop snacks with 30 min notice.See also:Overnight Air-Con |
| OS&D | Over, Short & Damaged report filed for freight exceptions on delivery. |
| OSHA-10 Wristband | Color band proving worker holds OSHA-10 safety card, easing access checks.See also:Proximity-LED Wristband |
| OT (Overtime) | 1.5× pay; evenings, early mornings, Saturdays, or beyond an 8-hour shift.See also:Overtime |
| Out-of-Gauge Freight | Crate exceeding standard door height; requires tilt or alternate entry path. |
| Outdoor-Rated SMD | LED package sealed against humidity for open-air booth roofs. |
| Over-Engineered Sign | Hanging sign designed to 10:1 safety factor where 5:1 is required. |
| Over-Set | Scenic or LED wall that projects beyond stage edge.See also:Daily Floor Re-Set, Lounge Set / Soft Seating, On-site, Opto-Splitter, Over-Engineered Sign, Over-Under Cable Roll, Set-and-Go Kit, Set-up, Set-up Drawing, “Up & Over” |
| Over-Under Cable Roll | Wrapping method preventing twists in long audio cables. |
| Overlay Plan | Secondary plan (electrical, rigging, carpet) placed atop master booth layout.See also:Chat Overlay, Contingency Plan (Show-Stop), Duty of Care Plan, Emergency Egress Plan, Floor Plan, Floor Plan Overlay, Rain-Plan Clause, Strategic Plan, Traffic Control Plan, Emergency Action Plan (EAP) |
| Overnight Air-Con | Order adding chilled air 22:00-06:00 for temperature-sensitive exhibits.See also:Order-Ahead Catering |
| Overnight Booth Watch | Paid guard dedicated to a high-value exhibit after hours. |
| Overtime | A designation for work performed outside the hours specified as normal working hours.See also:OT (Overtime) |
P
| Term | Definition |
|---|---|
| P&D (Pickup & Delivery) | Local first and last-mile legs of an LTL move.See also:Delivery Robots, Inside Delivery, Last Mile Delivery, Peninsula Display, Pipe & Drape, Port Drayage, Power Drop, Proof of Delivery (POD), Last-Mile Delivery |
| P-D-Q (Pull-Down Quick) | Tool-less clamp allowing instant light reposition without ladder. |
| P.D. | Per Diem. |
| P.W. | Packed Weight. |
| Package-Unit AC | Temporary rooftop HVAC used on tent or annex structures.See also:Digital Package / Collect for Output, Lead Retrieval Unit (LRU), PDU (Power Distribution Unit), Rack-Unit Pull |
| Packing List | A document prepared by a shipper itemizing contents of shipment and including other information needed by the carrier.See also:Crating List, Cue List Numbering, Load-List / Strike List, Plumb & Level, Puck-Light, Walk-Through / Punch List |
| Pad**lock Key-Log | Sign-out sheet tracking who last accessed secure cage. |
| Padded Van Shipment | Uncrated goods covered with blankets or other protective padding and shipped via van line. |
| Padding | Foam underlayment used beneath carpet for added comfort. |
| Page-Turner Kit | USB foot-pedal allowing presenter to change slides hands-free. |
| Paid Traffic Driver | Any incentive (gift, game, influencer appearance) designed specifically to pull attendees into a booth. |
| Pallet Jack | Hand-operated device for moving palletized freight short distances.See also:High-Jack / Condor / Boom-Lift Crew, Pallet Return Program, Pallet-Stack Collar, Slip-Sheet Pallet |
| Pallet Return Program | Labor tags skids so carriers reuse them, lowering event waste footprint. |
| Pallet-Stack Collar | Fold-down wood wall converting pallet into returnable crate.See also:Pro-Series Cord |
| Panel Clip / Panel Buckle | Flat metal clip joining two hardwall panels flush. |
| Panel System | A prefabricated exhibit composed of connected rectangular panels of various sizes.See also:AMS (Association Management System), BMS Feed (Building Mgmt System), Closed-Loop System, Distributed Antenna System (DAS), Distribution Panel (“Distro”), Fiber-Tap Panel, Grid System, Kick Panel / Toe-Kick, LMS (Learning Management System), Panel Clip / Panel Buckle |
| Panel-Sweep Report | Rotating mods team that wipes fingerprints off gloss panels hourly. |
| Pantone Bridge | Swatch guide translating PMS → CMYK breakdown for print match.See also:Bridge / Arch, PMS / Pantone®, Parametric Beam, Particle Board, Peg Board, Perimeter Beacon, Perimeter Booth, Product-Bible, Projection Booth, Signal-Bridge HDMI-IP |
| Par Can | Spot light used to illuminate areas of a show floorSee also:POE Camera, Primary Contractor, Tap-Can / ParCan / Leko |
| Parallel-Feed Harness | Two LED walls sharing one feeder set via grounding relay box. |
| Parametric Beam | Column speaker digitally steering sound for narrow throw in echoey halls.See also:Beam Clamp, Pantone Bridge, Particle Board, Peg Board, Perimeter Beacon, Perimeter Booth, Product-Bible, Projection Booth, W-Beam Barricade |
| Part-95 Drone Waiver | FAA approval for indoor FPV drone fly-through marketing video. |
| Particle Board | A panel made of compressed, glued wood chips.See also:Board of Directors (BOD), Chip-On-Board (COB) LED, Eco-Board, Falconboard / Re-board, KPI Heat-Board, Logistics White-Board, Pantone Bridge, Parametric Beam, Peg Board, Perimeter Beacon |
| Pass-Fail LED Test | Rig that plugs into tile to show color bars verifying module health. |
| Patch Sheet | Spreadsheet listing every channel/hardline and its destination.See also:AI Call Sheet, Call Sheet, Cloud Cue Sheet, Cut Sheet, Hot Patch, Line-up Sheet, Load Calc / Load Sheet, One-Sheet Library, Panel System, Patch-Panel Label |
| Patch-Panel Label | Laser-printed shrink tube applied to each XL-R or fiber tail.See also:Playback Pro / Q-Lab |
| Payload (Rigging) | Combined weight of truss, fixtures, banners, chain motors, and safety cables to be hung.See also:Adaptive Rigging Grid, Blast Radius (Rigging), Cross-hatch (Rigging), FIFA Rigging Code, Payload-Share Sponsor, Press Release, Rigging, Rigging Point Load (lbs), Rigging Safety Factor (5:1 or 8:1), Rigging-Basket |
| Payload-Share Sponsor | Second brand sharing weight allowance on same hanging structure. |
| PCR | Post-Consumer Recycled materials used in booths, signage, carpeting.See also:PCR Fabric / rPET, Post-Consumer Recycled (PCR) Content |
| PCR Fabric / rPET | Graphics made from post-consumer recycled PET bottles. |
| PCU | Piece Count Unknown |
| PDU (Power Distribution Unit) | Rack-mount strip with metering & breakers for AV or IT racks.See also:Green-Power PDU |
| Peak-Luminance Cap | Brightness ceiling applied to LED wall to meet HDR10 spec without glare. |
| Peer-Reviewed Journal | Scholarly publication owned by association; can generate subscription/licensing income. |
| Peg Board | The trade name for a type of hardboard with perforations at regular intervals. Usually used for hanging items.See also:Board of Directors (BOD), Chip-On-Board (COB) LED, Eco-Board, Falconboard / Re-board, KPI Heat-Board, Logistics White-Board, Pantone Bridge, Parametric Beam, Particle Board, Perimeter Beacon |
| Penalty Freight | Surcharge for late freight, uncrated freight, or off-target delivery.See also:Advance Freight, Air Freight, Belly Freight, CFS (Container Freight Station), Fixed-Price Freight, Freight, Freight Class (NMFC), Freight Desk, Freight Forwarder, Freight Visibility Platform |
| Peninsula | 20 × 20+; aisle on three sides, back-to-back with another peninsula.See also:Island Deck / Peninsula Deck, Peninsula Display |
| Peninsula Display | An exhibit with aisles on three sides.See also:Display Builder, Display Port Daisy, Display Rules & Regulations, Eco-Display*, Energy-Star Display, Island Deck / Peninsula Deck, Linear Display, Mobile / Trailer Display, P&D (Pickup & Delivery), Peninsula |
| Per-Diem Uplift | Extra labor payment covering high-cost city meals beyond IRS tables. |
| Perimeter Beacon | BLE transmitter ring mapping attendee exit and re-entry counts.See also:Beacon / BLE, Bluetooth Beacon, Island Perimeter Drape, Pantone Bridge, Parametric Beam, Particle Board, Peg Board, Perimeter Booth, Product-Bible, Projection Booth |
| Perimeter Booth | A booth space on an outside wall. / Inline located against the hall’s outer wall; often taller back-wall allowance.See also:Avatar Booth, Booth, Booth Area, Booth Density, Booth Number, Booth Personnel, Booth ROI Ratio, Booth Size, Booth-in-a-Box, Ceiling-Canopy Booth |
| Permanent-Power Drop | House utility disconnect feeding multi-year pavilion left installed year-round.See also:Power Drop |
| Personnel-Lift License | Photo ID proving operator passed IPAF or ANSI A92 training. |
| Phase Flip / Swap | Correcting reversed electrical legs causing humming or trip. |
| Phase Imbalance | One leg of a 3-phase feed draws significantly more amps—dangerous; electrician will shuffle loads.See also:Phase Flip / Swap, Phase Tape / Color Tape, Phase-Sequence Meter, Single-Phase vs. Three-Phase |
| Phase Tape / Color Tape | Colored tape (often black = A, red = B, blue = C) wrapped on feeder ends to ID phases quickly. |
| Phase-Sequence Meter | Hand tool verifying feeder cams plugged in ABC not ACB. |
| Photo Booth / Selfie Station | Branded backdrop + camera; sends GIFs to attendee email/social. / Branded backdrop + ring light & tablet; emails GIFs or prints strips. |
| Pick-and-Pack Zone | Dedicated spot backstage where swag bags assembled just-in-time. |
| Pipe & Drape | Tubing covered with draped fabric to make up the rails and backwall of a trade show.See also:Island Perimeter Drape, Masking Drape, Masking Drape / Teaser, P&D (Pickup & Delivery), Peninsula Display, Pipe Grid, Pipe Pocket / Pole Pocket, Port Drayage, Power Drop, Telescopic Pipe |
| Pipe Grid | Ceiling pipe network for lightweight lighting fixtures in small rooms.See also:Adaptive Rigging Grid, Bungee Grid, Electric Order Grid, Gap Analysis Grid, Grid Line / Grid Bubble, Grid System, Pipe & Drape, Pipe Pocket / Pole Pocket, Telescopic Pipe, Truss Grid |
| Pipe Pocket / Pole Pocket | Sewn sleeve at banner top for inserting support pole.See also:Pole Pocket |
| Pivot Wall / Flip Panel | Hinged scenic wall that rotates 90° for reveal or theater entrance. |
| Pivot-Screen | Kiosk with monitor rotating portrait/landscape on gas-spring arm for demos.See also:Ambient Light Rejection Screen (ALR), Fast-Fold Screen, Geo-Pivot Freight, Off-Axis Screen, Panel System, Patch Sheet, Pivot Wall / Flip Panel, Plasma-Sterilizer, Power Strip, Screen Print / Spot Color |
| Pixel Pitch (e.g., 2.6 mm) | Distance between LED diodes; lower = higher resolution at short viewing distance.See also:Landing-Page Pixel, Multi-Pitch LED, Pixel-Mapper |
| Pixel-Mapper | Node-based software creating fluid video across irregular LED sculpture.See also:Landing-Page Pixel, Pixel Pitch (e.g., 2.6 mm), Projection Mapping |
| Plasma-Sterilizer | High-end air sterilizer using cold plasma ions for medical expos.See also:Panel System, Patch Sheet, Pivot-Screen, Power Strip, Poster Session |
| Playback Pro / Q-Lab | Mac-based software for roll-in video playback and cues.See also:Patch-Panel Label |
| Plinth / Pedestal | Solid cube or column for product spotlight.See also:PMS / Pantone®, PP, Pole Pocket, Policies & Procedures (P&P), Power Pole, Touch-Free Plinth |
| Plug-Load Audit | Table summing each device watt draw to size booth feeder accurately. |
| Plug-Play Scenic | Velcro-backed scenic flats attaching to aluminum frame in minutes. |
| Plumb & Level | Use level/laser to ensure walls are perfectly vertical & even.See also:Packing List, Puck-Light, Rotary-Laser Level, Wear-Level Meter |
| PMS / Pantone® | Pre-mixed spot ink; guarantees color accuracy across vendors.See also:PP, Pantone Bridge, Plinth / Pedestal, Pole Pocket, Policies & Procedures (P&P), Power Pole |
| POC | Point of Contact |
| Podium | A demonstration area, usually higher than the surrounding floor.See also:Lectern vs Podium |
| POE Camera | HD network camera powered via ethernet; used for remote booth walk-throughs.See also:Camera Shader, Crowd-Density Camera, Jib-Camera, Par Can, Primary Contractor, Remote-Camera Head, Triax-Camera, XR In-Camera VFX |
| Pole Pocket | Sewn sleeve top/bottom for hanging pipe.See also:Floor Pocket, PMS / Pantone®, PP, Pipe Pocket / Pole Pocket, Plinth / Pedestal, Policies & Procedures (P&P), Power Pole |
| Poles | Forklifts with poles to transport carpet rolls at the show site. |
| Policies & Procedures (P&P) | Board-approved “how-to” manual that operationalizes the bylaws (e.g., travel, signature authority).See also:PMS / Pantone®, PP, Plinth / Pedestal, Pole Pocket, Power Pole |
| Pop-Up / Portable | Fold-out frame with fabric or graphic panels—lightweight, quick install.See also:Fabric Pop-Up, Portable Exhibit |
| Port Drayage | Short-haul trucking of containers between port and local warehouse or rail yard.See also:Display Port Daisy, Drayage, Drayage Contractor, Drayage Form, Floor Port, Floor Port / Floor Box, P&D (Pickup & Delivery), Peninsula Display, Pipe & Drape, Port-Transition Fee |
| Port-Transition Fee | Venue charge moving feeder cable from floor port to ceiling drop. |
| Portable Exhibit | A lightweight display unit that can be moved without a forklift.See also:Backwall Exhibit, Custom Exhibit, Exhibit Builder, Exhibit Designer/Producer, Exhibit Directory, Exhibit Hall, Exhibit Manager, Exhibit Service Contractor, Island Exhibit, Modular Exhibit |
| Portal / Arch | Walk-through entry structure framing aisle or theater entrance.See also:Admin Portal, Bridge / Arch, Client-View Portal, Heat-Map Portal, Mobile-RFID Portal, RFID Gate / Smart Arch, Segmented-LED Arch |
| Post-Consumer Recycled (PCR) Content | Percentage of material made from consumer waste (e.g., 80 % PCR carpet). |
| Poster Session | Block of time when authors stand by printed posters to discuss research with delegates.See also:AI Session Clipper, Hybrid Session Code, Panel System, Patch Sheet, Pivot-Screen, Plasma-Sterilizer, Poster-Session Kit, Power Strip, Silent-Session Headset, Town Hall / Listening Session |
| Poster-Session Kit | Fabric roll-up walls, QR standees, and check-in tablets for academia posters.See also:Poster Session |
| Power Drop | The actual cable run from floor port or ceiling grid into the booth.See also:AR Back-Drop, Bag Drop Counter, Ceiling Drop, Dark Fiber Drop, Drag-and-Drop Floorplan, Drop-Frame Timer, Green-Power PDU, Kabuki Drop, Main-Power Isolation, Metered-Power Billing |
| Power Factor | Ratio of real vs. apparent power; low PF (≤ 0.8) means inefficient loads—important for LED walls & motors.See also:BAF (Bunker Adjustment Factor), Form-Factor Booth, Green-Power PDU, K-Factor (Transformer Sizing), Load Factor, Main-Power Isolation, Metered-Power Billing, PDU (Power Distribution Unit), Penalty Freight, Permanent-Power Drop |
| Power Factor Correction | Equipment that reduces wasted current—lowers kWh charges at venue.See also:Power Factor, Pro-Forma Carbon |
| Power Pole | Vertical conduit that brings power/ethernet down from ceiling into inline booths. / Vertical conduit that drops power and data from ceiling into inline booth without floor cable.See also:Green-Power PDU, Main-Power Isolation, Metered-Power Billing, PDU (Power Distribution Unit), PMS / Pantone®, PP, Permanent-Power Drop, Pipe Pocket / Pole Pocket, Plinth / Pedestal, Pole Pocket |
| Power Strip | A movable unit having multiple electrical outlets.See also:Channel Strip (Audio), Green-Power PDU, Main-Power Isolation, Metered-Power Billing, PDU (Power Distribution Unit), Panel System, Patch Sheet, Permanent-Power Drop, Pivot-Screen, Plasma-Sterilizer |
| Power-Bank Rental | Hygiene-sealed battery packs rented to attendees via vending locker. |
| Power-Budget Alarm | App notification when booth amps exceed prepaid allotment. |
| PP | Polypropylene is a common material in event carpets and signage.See also:PMS / Pantone®, Plinth / Pedestal, Pole Pocket, Policies & Procedures (P&P), Power Pole |
| PPE | Personal Protective Equipment: hard hat, hi-vis, steel-toe, safety glasses. / Hard hat, hi-vis vest, safety glasses, gloves, steel-toe boots required during hot-hall install.See also:Arc-Flash PPE |
| Pre-Call Sheet | PDF with crew names, mobile, COVID attest, and hotel details sent 72 h ahead.See also:AI Call Sheet, Call Sheet |
| Pre-Con Meeting | Pre-convention briefing between organiser, venue, and contractors to confirm specifications. |
| Pre-Flight | File-prep checklist: fonts outlined, images embedded, color space converted.See also:Penalty Freight, Power Factor, Pre-Call Sheet, Pre-Rig Day, Reusable Crate / Flight Case, Pre-Con Meeting |
| Pre-Rig Day | Extra install day only for chain motor and truss before general move-in. |
| Prefab | A pre-built exhibit ready for installation. |
| Preferred Vendors | Providers offering flexible choices and competition.See also:Pull Visqueen |
| Premium Time | is pay above standard time, defined by union contracts. It may include certain shifts, weekends, or special conditions, and in some regional areas, it can be used to describe to OT or DT. / Catch-all local term covering OT/DT or any shift with a negotiated surcharge.See also:ATC (Average Time in Chat), Clean-Floor Time, Collective Stop Time, DT (Double Time), Dead Time, Dwell-Time Band, Free Time, Just-In-Time Freight, Pylon / Totem, Quiet Time / Dark Hall |
| Presenter-Timer Puck | Wireless traffic-light device on lectern showing countdown colors. |
| Press Kit | A package of materials put together for the media. Usually a folder containing press releases, product announcements, and other materials.See also:Embargo Lift (Press), Exhibitor Kit, Good-Better-Best Kit, Page-Turner Kit, Poster-Session Kit, Press Release, Press-Only Wi-Fi, Service Kit, Set-and-Go Kit, Spill-Kit Station |
| Press Release | An article submitted to the media for publication. Usually announcing news about a product, company, or individual.See also:Embargo Lift (Press), Payload (Rigging), Press Kit, Press-Only Wi-Fi, Release Forms |
| Press-Only Wi-Fi | VLAN limited to MAC addresses registered by media relations.See also:Embargo Lift (Press), Press Kit, Press Release, Space-Only Contract, Tailgate / Dock-Drop Only |
| Pressure-Pad Counter | Floor mat registering attendee step for entry counts where ceiling sensor blocked. |
| Primary Contractor | Neutral synonym used when an organizer appoints several exclusives (primary vs. specialty).See also:A/V Contractor, Contractor, Contractor Punch-In, Drayage Contractor, Electrical Contractor, Exclusive Contractor, Exhibit Service Contractor, Exhibitor Appointed Contractor, Exposition Service Contractor, General Contractor |
| Print-On-Fabric UV | New process curing ink flexible enough for silicone-edge installation.See also:Badge-Print-On-Demand, Dye-Sub Fabric, Fabric Pop-Up, Fabric-Matrix Truss, Latex Print, On-Demand Print Wall, PCR Fabric / rPET, Screen Print / Spot Color, Silk-Screen / Spot Color Print, Tension Fabric |
| Pro Forma Invoice | An invoice sent to a buyer prior to the shipment of merchandise which provides detailed information about the kinds and quantities of goods to be shipped.See also:Pro-Forma Carbon |
| Pro-Forma Carbon | Certificate showing estimated t CO₂e before actual show for planning.See also:Power Factor Correction, Pro Forma Invoice |
| Pro-Number | A carrier-assigned number used to designate a specific shipment. / Tracking number assigned by an LTL carrier.See also:Booth Number, Job Number, Playback Pro / Q-Lab, Pro Forma Invoice, Pro-Forma Carbon, Pro-Series Cord, Seal Number |
| Pro-Series Cord | Base-strain relief molded onto L6-30 cables for long rental life.See also:Pallet-Stack Collar |
| Producer | (1) Exhibit Producer: An individual or company which designs and/or builds exhibits. (2) Show Producer: An individual or company which manages trade shows.See also:Exhibit Designer/Producer, Show Producer |
| Product-Bible | Tablet app with CAD, MSRP, and inventory for booth staff quick reference.See also:Demo Station / Product Pod, Pantone Bridge, Parametric Beam, Particle Board, Peg Board, Perimeter Beacon, Perimeter Booth, Projection Booth |
| Production-Office Box | Pre-packed crate with printer, laminator, staplers, and duct tape for show ops. |
| Program-Change Chyron | On-screen lower third automatically updates agenda when sessions shift. |
| Projection Booth | Elevated platform or scaffold tower housing projectors and operators.See also:Avatar Booth, Booth, Booth Area, Booth Density, Booth Number, Booth Personnel, Booth ROI Ratio, Booth Size, Booth-in-a-Box, Ceiling-Canopy Booth |
| Projection Mapping | Video projected onto 3-D scenic shape; content warps to fit.See also:Front Projection Short-Throw, Micro-Projection, Pixel-Mapper, Projection Booth, Rear Projection |
| Proof of Delivery (POD) | Signed receipt showing date/time freight was delivered and condition accepted. |
| Proximity-LED Wristband | Ble wrist-light syncing to keynote lighting for mass effect. |
| Psychographics | Segmentation based on interests and lifestyle, beyond basic demographics. |
| Puck-Light | Small 3-W LED spots magnet-mounted inside showcase vitrine.See also:Ambient Light Rejection Screen (ALR), Fill-Light Wand, Kiosk-Traffic Light, Light Box, Light-Leak Skirt, Low-Blue-Light Mode, Night-Light Circuit, Packing List, Plumb & Level, Presenter-Timer Puck |
| Pull Visqueen | Remove protective plastic from carpet once heavy work is done.See also:P-D-Q (Pull-Down Quick), Preferred Vendors, Pull-Cable Tender, Rack-Unit Pull, Visqueen |
| Pull-Cable Tender | Attach point where extra slack stored above truss to allow later reposition. |
| Pulse-Mask Animation | LED wall effect rising with audio low-frequency data for immersive zone. |
| Push at 8 AM | First crate/freight will hit the dock at 8 AM; crews must be ready.See also:Geo-Fenced Push |
| PVC-Free Banner | Poly-olefin or polypropylene film—qualifies for many green-event mandates.See also:Bio-PVC Banner |
| Pylon / Totem | Tall free-standing column sign, often back-lit.See also:Digital Signage Totem, Hand-Sanitizer Totem, Premium Time, Tower / Pylon, Way-Finding Totem |
Q
| Term | Definition |
|---|---|
| Quad Box / Duplex | Floor outlet providing 2 (duplex) or 4 (quad) Edison receptacles. |
| Quick-Change Socket | Lamp base allowing safer swap of MR16 without hot handling. |
| Quick-Link Truss | Pinned connection halves assembly time compared to spigots. |
| Quick-Scan Dock | Barcode tunnel scanning BOL and weight as crate rolls off truck. |
| Quiet Room / Sensory Space | Low-stimulus area reserved for neuro-diverse or overstimulated attendees. |
| Quiet Time / Dark Hall | Mandatory lights-out & noise curfew for neighbor events or union rules. |
| Quiet-Compressor | Enclosed 50 dB(A) air compressor powering product pneumatics in booth.See also:Quiet Room / Sensory Space, Quiet Time / Dark Hall, Quiet-Zone Carpeting |
| Quiet-Zone Carpeting | High-pile carpet laid in lounge to absorb footfall noise. |
| Quorum | Minimum number of voting members required to conduct official business (often 50% + 1). |
R
| Term | Definition |
|---|---|
| R-Value Deck | Insulated raised floor keeping stand temperature stable for fridge demos.See also:Deck Wedge, Declared Value, Island Deck / Peninsula Deck, Lock-Step Deck, Member Value Proposition (MVP), Mod-Lock Deck-Link, Omni-Deck Wheel, Raised Floor / Deck, Secure Trailer (High-Value), Soft-Edge Deck |
| R2R | Reduce, Reuse, Recycle (Waste Heirarchy) |
| Raceway | Metal or insulated rubber tubing used to channel electrical wires.See also:Raceway / Panduct |
| Raceway / Panduct | Plastic or metal channel used to hide and organize electrical or data cables along walls or counters.See also:Raceway, Rear Projection, Restock Pass, Return Panels, Roamer Photographer |
| Rack-Unit Pull | List of equipment pre-installed in 19-in rack sent to trucking weeks ahead. |
| Rail | A low wall used to divide exhibits.See also:Loading-Dock K-Rail, Side Rail, Stack-Train / Double-Stack Rail |
| Rain-Plan Clause | Contract addendum outlining move to covered concourse if outdoor activations washed-out. |
| Raised Floor / Deck | 2–4 in elevated platform for cable management or VIP feel. |
| Ramp | ADA-compliant incline up to raised deck; min 1:12 slope with handrails if >6 in.See also:EPDM Cable Ramp, On-Ramp Webinar, Safety Edge / Cable Ramp, Snow-Tread Ramp, Speed-Ramp Animation, Trip-Edge Ramp |
| Rapid-Antigen Hub | On-site testing kiosk delivering 15-min COVID results for entry wristband. |
| Rapid-Deployment Tent | Pre-staged structure with hydraulic masts raising roof in 20 min. |
| Raster-Light Laser | Grid laser projecting booth outline onto floor for carpet install guide.See also:Rotary-Laser Level |
| Re-Crate Guide | Photo booklet inside crate showing exact pack order for strike.See also:Corrugated Plastic Crate, Flat-Pack Crate, Foam-Edge Crate, Guide Wall, Jigged Crate, Kiln-Dried Crate, Label-Once Crate, Reusable Crate / Flight Case, Shipping Crate |
| Re-weigh & Sticker | Label crates with new weights after adding literature swag.See also:Empties Sticker |
| Real-Time Load Chart | Tablet app displaying current truss weight vs. WLL at each point.See also:Real-Time Location System (RTLS) |
| Real-Time Location System (RTLS) | RFID/UWB/BLE network that pinpoints people or equipment inside a venue.See also:Real-Time Load Chart |
| Rear Illumination | A technique of using a light source to illuminate a translucent image from behind. Also called Back-lighting.See also:Rear Projection, Rear-Feed Lectern |
| Rear Projection | A video technique in which images are projected on a screen positioned between the projector and the audience.See also:Front Projection Short-Throw, Micro-Projection, Projection Booth, Projection Mapping, Raceway / Panduct, Rear Illumination, Rear-Feed Lectern, Restock Pass, Return Panels, Roamer Photographer |
| Rear-Feed Lectern | Podium with hinged door allowing laptop cabling hidden from audience view.See also:Reg-Field Logic |
| Rebate-Per-Ton | Hauler pays organizer based on sorted cardboard weight—sustainability revenue. |
| REC (Renewable Energy Certificate) | Credit that matches show’s kWh with off-site wind/solar generation. |
| Reception Counter | Front greeting desk; often with lockable storage and brochure shelf.See also:Bag Drop Counter, Clamshell Counter, Counter / Reception Desk, Demo Counter / Reception Desk, Info-Bar Counter, Pressure-Pad Counter, RF Coordination, Repack-Crew, Revision Cloud, Sensor-Fusion Counter |
| Reconsignment | Redirecting freight to an alternate address after pickup but before delivery. |
| RECs | Renewable Energy Certificates are used to offset event electricity use with clean energy from the grid |
| Reefer | Temperature-controlled (refrigerated) trailer or container. |
| Refurbish | The process of repairing or reconditioning an exhibit to extend its life span. |
| Reg-Desk Shield | Plexi barrier with pass-through slot added post-COVID. |
| Reg-Field Logic | Form rule that shows visa-letter question only to internationals.See also:Rear-Feed Lectern |
| Regenerative Gearbox | Chain motor model recapturing descending energy—cuts power draw 30 %.See also:Rigging Grid |
| Regular Rates | rates that are after the discount date, but prior to arriving at showsite.See also:Advance Rates, Roberts Rules, Showsite Rates, Tariff Rates |
| Relay | An electrical device used to produce programmed effects by interrupting the flow of current.See also:Dimmer Pack / Relay Pack |
| Release Forms | Forms provided by show management to permit the removal of materials from an exhibition.See also:Press Release |
| Remote Simultaneous Interpretation (RSI) | Cloud platform where interpreters work off-site; attendees listen via app or headset. |
| Remote-Camera Head | IP-controlled PTZ mounted to truss for turnkey booth sizzle capture. |
| Remote-Stage Packet | Template instructing satellite hub venues how to copy main-stage lighting looks. |
| Rental Booth | A complete booth package offered to exhibitors on a rental basis.See also:Avatar Booth, Booth, Booth Area, Booth Density, Booth Number, Booth Personnel, Booth ROI Ratio, Booth Size, Booth-in-a-Box, Ceiling-Canopy Booth |
| Rental Graphic Skin | Swap-out fabric or panel that refreshes a rented frame—cuts waste. |
| Repack-Crew | Team specializing in careful strike and crate rebuild for rental LED.See also:Crew Meal-Window, Crew-Safe Zone, Dismantle Recycling Crew, Freeman / GES “Blue Crew / Red Crew”, High-Jack / Condor / Boom-Lift Crew, Lead Man / Crew Chief, RF Coordination, Reception Counter, Revision Cloud, Road Hire / Road Crew |
| Reserve Fund / Operating Reserves | Cash or investments set aside (typically 6-12 months operating expense) for rainy-day stability. |
| Restock Pass | Early-morning window for exhibitors to replenish swag/food.See also:Exhibitor Wrist-band / Work Pass, Pass-Fail LED Test, Raceway / Panduct, Rear Projection, Return Panels, Roamer Photographer |
| Restorative Lounge | Dimmed space with weighted blankets and aroma diffusers for sensory breaks.See also:Charging Station / Recharge Lounge, Home-Base Lounge, Littles-Lounge, Lounge Set / Soft Seating, Semi-Trailer Lounge |
| Return of Empties | Sequence in which empty crates are brought back after show close.See also:Carpet Tile Return, Corner Return, EMPTIES, Empties Sticker, Open Return, Pallet Return Program, Return Panels, SIP Return |
| Return Panels | Side panels joined perpendicular to the backwall. / Side walls coming off the back-wall (usually 3–4 ft deep).See also:Carpet Tile Return, Corner Return, Marry Panels, Open Return, Pallet Return Program, Raceway / Panduct, Rear Projection, Restock Pass, Return of Empties, SIP Return |
| Reusable Crate / Flight Case | Heavy-duty crate designed for 10-year cycle—reduces single-use skids. |
| Reusable Modular Exhibit | Booth system built from standard parts that re-configures for multiple shows.See also:Modular Exhibit |
| Revision # / Issue Date | Tracking line so crews know they’re using latest drawing. |
| Revision Cloud | Hand-drawn bubble marking what changed since last issue.See also:Cloud Cue Sheet, Cloud Cueing, Cloud Rehearsal, Event Cloud Cost, RF Coordination, Reception Counter, Repack-Crew, Revision # / Issue Date |
| RF Coordination | Assigning wireless mic & intercom frequencies to avoid interference.See also:Reception Counter, Repack-Crew, Revision Cloud |
| RF-ID Dead-Zone Map | Floor overlay marking spots where metal truss blocks UHF reads. |
| RFID Gate / Lead Capture | Antenna reads attendee badges entering booth; auto-logs dwell time.See also:RFID Gate / Smart Arch |
| RFID Gate / Smart Arch | Overhead antenna reading attendee badges to track entry counts.See also:RFID Gate / Lead Capture |
| RFID Tracking | Radio-frequency system for session scanning, attendee flow, or freight control.See also:Eye-Tracking Metric, Kerning / Tracking / Leading, Lead Tracking, Mobile-RFID Portal, RFID Gate / Lead Capture, RFID Gate / Smart Arch, RFID-Stock Cabinet, Tracking & Tracing, Tracking-Vehicle App |
| RFID-Stock Cabinet | Locked cabinet auto-logging swag removal for realtime inventory. |
| RFP | Request for Proposal |
| RGB / HEX | Digital-screen color models; converted to CMYK for print proofs.See also:“Road Hire” |
| Rheostat | A device used to regulate lighting intensity. Also known as Dimmer Switch. |
| Rigger | ( 1.) A laborer responsible for machinery uncrating, un-skiding, positioning, leveling and re-skidding. (2.) An individual that hangs overhead signs or exhibit material in some regionsSee also:House Rigger / House Electrician, Rope-Access Rigger |
| Rigging | (1.) The process of attaching the cable on a crane to a piece of machinery or equipment. (2.) The process for hanging material or signs from the ceiling of a facility or by floor standing truss secured to the ceiling.See also:Adaptive Rigging Grid, Blast Radius (Rigging), Cross-hatch (Rigging), FIFA Rigging Code, Payload (Rigging), Rigging Point Load (lbs), Rigging Safety Factor (5:1 or 8:1), Rigging-Basket, Safety Factor (Rigging), Rigging Grid |
| Rigging Grid | Permanent overhead support structure in a venue for suspending truss, lighting, or scenery.See also:Adaptive Rigging Grid, Blast Radius (Rigging), Bungee Grid, Cross-hatch (Rigging), Electric Order Grid, FIFA Rigging Code, Gap Analysis Grid, Grid Line / Grid Bubble, Grid System, Payload (Rigging) |
| Rigging Point Load (lbs) | Weight venue will allow at that ceiling beam location. |
| Rigging Safety Factor (5:1 or 8:1) | Multiple between truss capacity and actual load per venue rules.See also:Safety Factor (Rigging) |
| Rigging-Basket | Steel frame storing chain motors upright, easing count and inspection.See also:Adaptive Rigging Grid, Blast Radius (Rigging), Cross-hatch (Rigging), FIFA Rigging Code, K-Rated Barricade, Payload (Rigging), Rental Booth, Rigging, Rigging Point Load (lbs), Rigging Safety Factor (5:1 or 8:1) |
| Right-to-Work State | A state where no person can be denied the right to work because of membership or non-membership in a labor union. / State law forbids mandatory union membership; exhibitors may use their own crews for most tasks. |
| Ring-Light Kiosk | Photo booth using circular LED for flattering selfies.See also:Kiosk-Traffic Light |
| Riser | A platform for people or materials.See also:Riser-Code Plate |
| Riser-Code Plate | Stamped metal tag listing max load and height for modular stage riser. |
| Risk Assessment Method Statement (RAMS) | Document itemising hazards and controls for build-up and break-down. |
| Risk-Matrix Dashboard | Color-coded grid tracking severity × likelihood of identified hazards. |
| Road Hire | Exhibitor’s own traveling lead; may require approval and fees.See also:Dry Hire, Hire, RGB / HEX, Road Hire / Road Crew, Road-Case Bogie |
| Road Hire / Road Crew | Exhibitor’s traveling install crew that drives with the shipment (reduces local labor).See also:“Road Hire” |
| Road-Case Bogie | Snap-on wheel set converting 30-in case to off-road pneumatics for gravel lot. |
| Roamer Photographer | Mobile photographer with on-board LED screen or printer for instant branded photo share.See also:Raceway / Panduct, Rear Projection, Restock Pass, Return Panels, Show Photographer |
| Roberts Rules | Parliamentary procedure guide widely adopted for meetings.See also:Display Rules & Regulations, Exposition Rules, Regular Rates, Show Rules, Work Rules |
| Robot-Barista Arm | Programmable coffee stand drawing crowds with latte art. |
| ROI | Return on InvestmentSee also:Booth ROI Ratio, Exhibitor ROI Tool |
| Roll-Up / Retractable Banner | Aluminum cassette with spring-loaded graphic—rapid deploy. |
| Room Drop | Promotional item delivered directly to attendee hotel rooms.See also:AR Back-Drop, Bag Drop Counter, Blue Room / Green Room, Ceiling Drop, Dark Fiber Drop, Drag-and-Drop Floorplan, Drop-Frame Timer, Escape Room Lite, Green Room, Kabuki Drop |
| Rope-Access Rigger | Certified tech descending venue rafters when boom-lift can’t reach. |
| Rotary-Laser Level | Self-leveling 360° laser used for accurate deck height over large islands.See also:Raster-Light Laser |
| Router-Cut / CNC | Computer-cut shapes in wood, plastic, aluminum—perfect logos. |
| Row-End Signage | Tall blade banner marking inline row for navigation. |
| Run of Show (ROS) | Cue-by-cue script showing every technical element in chronological order. |
S
| Term | Definition |
|---|---|
| S.T. Labor | Straight Time Labor. Work performed during normal work hours at the standard rate.See also:D.T. Labor, Force-Account Labor, Labor, Labor Call, Labor Desk, Labor Form, Labor Order / Labor Form, Labor Steward |
| SaaS Licensing Fee | Subscription cost for cloud-based event software, billed per user or per event. |
| SaaS-Usage Dashboard | Live count of logged-in virtual attendees vs. seat licenses.See also:Set-up Drawing |
| Safe-Blade Knife | Guarded utility knife issued post safety briefing for graphics trimming. |
| Safety Edge / Cable Ramp | Yellow rubber channel protecting cords across aisles; ADA-compliant slope.See also:EPDM Cable Ramp, Trip-Edge Ramp |
| Safety Factor (Rigging) | Minimum 5:1 or 8:1 ratio between truss/lift capacity & actual load.See also:Rigging Safety Factor (5:1 or 8:1) |
| Safety-Channel Radio | Always-open talk-around channel reserved for incident command. |
| Sales Kickoff (SKO) | Internal corporate meeting launching a new sales year, featuring training and product reveals.See also:Spill-Kit Station |
| Sample-Dispense Pad | NFC pad logging each food or pharma sample handed out—reg-compliant. |
| Sandbox Demo | Open, no-appointment area where attendees can freely test hardware or software hands-on.See also:Demo Capture Rig, Demo Counter / Reception Desk, Demo Station / Product Pod, Demo-Loop Player, Service Desk, Show Daily, Show Decorator, Space Draw |
| SAR-Compliant Tag | Label showing RF emissions rating for wearable tech demos.See also:Self-Climbing Truss, Show-Clock Timer |
| Satellite-Venue Token | Secure stream key authorizing official remote viewing parties. |
| Scaffold Guardrail & Toe-Board | OSHA-mandated edge protection on stage-set and banner bridges. |
| Scaler / Switcher (e.g., Barco, Ross) | Box that converts, resizes, or switches multiple video sources. |
| Scaler-Preset Library | Bank of EDID presets for different guest laptop resolutions.See also:Strike-Priority Label |
| Scenic-Counterweight | Low-profile steel plate sliding under deck to balance tall header.See also:Plug-Play Scenic, SOOW Cable, Scenic-Recycle Ticket, Section Cut (A-A), Security Cages, Shipping Case, Shipping Crate, Show Contractor, Spider-Cam, Standing Committee |
| Scenic-Recycle Ticket | Barcode printed on scenic flats directing dock to compost or recycle bin. |
| Scent-Diffuser Kiosk | Pumps branded fragrance into booth to create memory cue. |
| Schedule-at-a-Glance | One-page grid of all keynotes, breakouts, and social events—often printed on registration badges.See also:Dock Schedule API, Document Retention Schedule |
| Schematic Model | A diagram in model form.See also:Show Manager |
| Scholarship Fund | Restricted fund providing tuition or travel grants; often administered by 501(c)(3) foundation.See also:Reserve Fund / Operating Reserves, SEG Frame, Shadow Freight, Sweep & Fill, T-Slot Frame |
| Scissor Lift / Genie Lift | Mobile elevated work platform used for focus lights, rig signs—requires certified operator. |
| Scissors Lift | A motorized platform used to lift people to a given height.See also:Embargo Lift (Press), Gravity-Lift Stage, Helium Lift, High-Jack / Condor / Boom-Lift Crew, Lift-Gate Permit, Lift-Gate Service, Lift-Proximity Alert, Operator / Lift Driver, Personnel-Lift License, Scissor Lift / Genie Lift |
| Scooter | An electric or gas cart used to transport people and materials. |
| Scope 1 / 2 / 3 Emissions | Direct fuel (1), purchased electricity (2), supply-chain & attendee travel (3).See also:Scope-Creep Log, Stock Exhibits |
| Scope-Creep Log | Rolling list of add-ons with client sign-off capturing potential billables. |
| Screen Print / Spot Color | Single-color passes for bold, budget-friendly signage (tote bags, wooden panels).See also:Silk-Screen / Spot Color Print |
| Scrim | Fabric which is opaque when lighted from the front and transparent when lighted from the rear.See also:Neutral-Density Scrim |
| Seal Number | Serial number on tamper-evident seal affixed to container doors; noted on B/L.See also:Booth Number, Job Number, Pro-Number, Tag-and-Trace Seal |
| Second-Surface Print | Graphic printed on the rear of clear acrylic or glass so the image is protected on the front.See also:Slip-Sheet Pallet, Sustainable Sourcing Policy |
| Section Cut (A-A) | Slice indicator showing where an elevation/section view is drawn.See also:Cut Sheet, Cut-and-Sew Graphics, Die-Cut, Laser-Cut / Kiss-Cut, Laser-Cut Carpet, Router-Cut / CNC, SOOW Cable, Scenic-Counterweight, Security Cages, Shipping Case |
| Secure Trailer (High-Value) | Van equipped with GPS, door alarms, and sometimes team drivers to deter theft. |
| Secure-Uplink Cage | Locked rack housing encoders connected to redundant ISP lines.See also:Single-Use Carpet |
| Security Cages | Cages provided to exhibitors for locking up materials.See also:SOOW Cable, Scenic-Counterweight, Section Cut (A-A), Security Sweep / K-9 Sweep, Shipping Case, Shipping Crate, Show Contractor, Spider-Cam, Standing Committee, Session Chair |
| Security Sweep / K-9 Sweep | Pre-opening inspection by guards (often with dogs).See also:Opening / Closing Sweep, Panel-Sweep Report, Security Cages, Sweep & Fill |
| SEG (Silicone Edge Graphic) | Fabric with silicone gasket pressed into an aluminum groove for taut, frameless look. |
| SEG Frame | Silicone Edge Graphic system—fabric graphic with gasket that presses into an aluminum groove for taut finish.See also:Drop-Frame Timer, Frame-Sync Generator, SEG (Silicone Edge Graphic), Scholarship Fund, Semi-Opaque SEG, Shadow Freight, Sweep & Fill, T-Slot Frame, Table-Throw SEG, Zip-Frame Lightbox |
| Segmented-LED Arch | Twelve curved LED blades forming programmable tunnel entry. |
| Self contained Exhibit | A display which uses the shipping case as an integral part of the exhibit. |
| Self-Climbing Truss | Winch-less truss lifting itself via motorized legs—fast install.See also:SAR-Compliant Tag, Show-Clock Timer |
| Self-Healing Floor | Polycaprolactone tile that reseals after screw holes.See also:Stage-Handrail Fold |
| Self-Load / Self-Unload | Exhibitor responsible for loading/offloading freight—no carrier labor provided.See also:Load-Unload (Generators) |
| Self-Service Crew Clock | Crew badge scan station replacing paper sign-in sheet. |
| Semi-Opaque SEG | Fabric allowing back-projection but hiding LED hot-spots.See also:Show-Office Safe |
| Semi-Trailer Lounge | Converted 53-ft trailer with pop-out sides serving as VIP suite.See also:Solar-Trailer Light |
| Sensor-Fusion Counter | System combining floor pad and overhead IR for 99 % accurate traffic counts. |
| SEPC | Sustainable Event Professional Certificate |
| Sequential Load-Out | Order list dictating which crates return first to optimize aisle usage. |
| Server-Class NUC | Compact PC powering multi-output 4-K booth demos. |
| Service Desk | The location at which exhibitors order services from show management.See also:Check-In / Dispatch Desk, Counter / Reception Desk, Demo Counter / Reception Desk, Exhibit Service Contractor, Expedited Service, Expedited Service / Hot Shot, Exposition Service Contractor, Freight Desk, General Service Contractor (GSC), Labor Desk |
| Service Kit | A packet of show-related information and order forms provided to exhibitors by show management. Also called Exhibitor Kit.See also:Exhibit Service Contractor, Exhibitor Kit, Expedited Service, Expedited Service / Hot Shot, Exposition Service Contractor, General Service Contractor (GSC), Good-Better-Best Kit, Lift-Gate Service, Master-Service-Agreement (MSA), Official Service Provider (OSP) |
| Service-Dog Relief | Artificial turf station mandated by ADA guidance for service animals. |
| Session Chair | Person moderating a session, keeping speakers on time, and managing Q&A.See also:AI Session Clipper, Chair / President, Hybrid Session Code, Immediate Past Chair, Poster-Session Kit, SOOW Cable, Scenic-Counterweight, Section Cut (A-A), Security Cages, Shipping Case |
| Session Scanning | Capturing badge data at room entrances to verify attendance or continuing-education credit.See also:AI Session Clipper, Hybrid Session Code, Poster-Session Kit, Setback / Standoff, Sign Standard, Silent-Session Headset, Silk Screen, Site-Survey 360°, Split Shift, Stanchion Sign |
| Set-and-Go Kit | One-case 3-x-3 pop-up with integrated lights and counter—field reps friendly. |
| Set-up | The process of erecting an exhibit from its components. Also called Assembly, Installation.See also:Daily Floor Re-Set, Lounge Set / Soft Seating, Over-Set, Set-and-Go Kit, Set-up Drawing, Square Up |
| Set-up Drawing | Drawings which give detailed instructions for the installation of an exhibit.See also:Construction Drawing, Daily Floor Re-Set, Lounge Set / Soft Seating, Over-Set, SaaS-Usage Dashboard, Set-and-Go Kit, Set-up |
| Setback / Standoff | Required distance from aisle or other booths for tall elements.See also:Sign Standard, Silk Screen, Site-Survey 360°, Split Shift, Stanchion Sign, Standoff, Session Scanning |
| Shadow Freight | Ancillary booth items (literature, giveaways) that ride inside the main crate but were not declared on the MHA.See also:Advance Freight, Air Freight, Belly Freight, CFS (Container Freight Station), Fixed-Price Freight, Freight, Freight Class (NMFC), Freight Desk, Freight Forwarder, Freight Visibility Platform |
| Shadow Gap / Reveal | ⅜″ space between panels for upscale architectural detail. |
| Shadow-Mask Header | Blade shape on top of header reducing glare from hall can-lights. |
| Shared-Power Tree | Ceiling drop powering eight inline booths via centralized metered distro. |
| Shark-Fin Antenna | Paddle-style wideband antenna for wireless mics/IEMs.See also:Show-Flow App |
| Sheet Vinyl | A continuous, flexible flooring material.See also:AI Call Sheet, Call Sheet, Cloud Cue Sheet, Cut Sheet, Front-Lit Banner Vinyl, Frosted Vinyl / Etch, Line-up Sheet, Load Calc / Load Sheet, One-Sheet Library, Patch Sheet |
| Shift-Handoff Sheet | Crew note listing incomplete tasks and safety issues between day/night shifts. |
| Shipping Case | A reusable container for transporting exhibit materials.See also:Flat-Pack Shipping, Reusable Crate / Flight Case, Road-Case Bogie, SOOW Cable, Scenic-Counterweight, Section Cut (A-A), Security Cages, Shipping Crate, Show Contractor, Showcase / Display Case |
| Shipping Crate | A wooden container for transporting exhibit materials, which may be designed for a single use or custom built for extended reuse.See also:Corrugated Plastic Crate, Flat-Pack Crate, Flat-Pack Shipping, Foam-Edge Crate, Jigged Crate, Kiln-Dried Crate, Label-Once Crate, Re-Crate Guide, Reusable Crate / Flight Case, SOOW Cable |
| Shock-Logger | Data-recorder hidden in crate logging g-force hits over journey.See also:Scissors Lift, Staff Liaison, Streaming Latency |
| Short-Arc Followspot | Compact followspot suitable for ballroom throw distances under 30 m. |
| Show Black | All black attire worn by AV industry workers on show days.See also:Cash & Carry Show, Contingency Plan (Show-Stop), Direct-to-Show, House Black / Show Black, Indoor Drone Show, No Show Rate, Show Black Line, Show Break, Show Caller / Stage Manager, Show Contractor |
| Show Black Line | Boundary beyond which audience should not see (scenic masking).See also:House Black / Show Black, Show Black |
| Show Break | Time specified for the closing of an exhibition and beginning of dismantling.See also:Break Bulk, Cash & Carry Show, Contingency Plan (Show-Stop), Direct-to-Show, House Black / Show Black, Indoor Drone Show, No Show Rate, Show Black, Show Black Line, Show Caller / Stage Manager |
| Show Caller / Stage Manager | Person on headset calling cues (“Stand-by Video 1… Go!”).See also:Show Manager |
| Show Contractor | Common shorthand among organizers (“Call the show contractor for carpet patch”).See also:A/V Contractor, Cash & Carry Show, Contingency Plan (Show-Stop), Contractor, Contractor Punch-In, Direct-to-Show, Drayage Contractor, Electrical Contractor, Exclusive Contractor, Exhibit Service Contractor |
| Show Daily | Newspaper or e-blast produced each morning with highlights & floor changes.See also:Cash & Carry Show, Contingency Plan (Show-Stop), Daily Floor Re-Set, Daily Green Metric, Direct-to-Show, House Black / Show Black, Indoor Drone Show, No Show Rate, Sandbox Demo, Service Desk |
| Show Decorator | A company or individual responsible for providing draping, carpeting, and signage services for the trade show and its exhibitors. / Legacy phrase (especially in the Midwest/South U.S.) that points to the company supplying pipe-and-drape, carpet, signage.See also:Cash & Carry Show, Contingency Plan (Show-Stop), Decorator, Decorator’s Helper / Utility, Direct-to-Show, House Black / Show Black, Indoor Drone Show, No Show Rate, Sandbox Demo, Service Desk |
| Show Manager | The organizer and operator of an exposition.See also:Cash & Carry Show, Contingency Plan (Show-Stop), Direct-to-Show, Exhibit Manager, Floor Manager, Floor Manager / Hall Captain, House Black / Show Black, Indoor Drone Show, No Show Rate, Schematic Model |
| Show Office | The show management office at an exposition. / On-site HQ for organizer; credential pick-up, radios, paperwork. / Organizer’s on-site HQ—radios, printers, incident logs, duct tape stash.See also:Basecamp Office, Cash & Carry Show, Contingency Plan (Show-Stop), Direct-to-Show, House Black / Show Black, Indoor Drone Show, No Show Rate, Production-Office Box, Show Black, Show Black Line |
| Show Photographer | The show management appointed photographer for an exhibition.See also:Cash & Carry Show, Contingency Plan (Show-Stop), Direct-to-Show, House Black / Show Black, Indoor Drone Show, No Show Rate, SOCAPEX (19-Pin), Show Black, Show Black Line, Show Break |
| Show Producer | An individual or company which manages trade shows, including leasing the exposition facility, hiring official contractors, and promoting the show.See also:Cash & Carry Show, Contingency Plan (Show-Stop), Direct-to-Show, Exhibit Designer/Producer, House Black / Show Black, Indoor Drone Show, No Show Rate, Producer, SOCAPEX (19-Pin), Show Black |
| Show Ready | When an area or requirement is completely installed and ready for attendees. / Final QC: graphics clean, carpet vacuumed, cords tidy, lights focused.See also:Cash & Carry Show, Contingency Plan (Show-Stop), Direct-to-Show, Gig-Ready Venue, House Black / Show Black, Indoor Drone Show, No Show Rate, SIP Return, Show Black, Show Black Line |
| Show Rules | The general rules and regulations governing a specific trade show.See also:Cash & Carry Show, Contingency Plan (Show-Stop), Direct-to-Show, Display Rules & Regulations, Exposition Rules, House Black / Show Black, Indoor Drone Show, No Show Rate, Roberts Rules, SIP Return |
| Show-Clock Timer | Countdown clock synced to PSTN atomic time for precise show starts.See also:SAR-Compliant Tag, Self-Climbing Truss |
| Show-Code (SXX4) | Internal shorthand referencing show + year + edition for filenames.See also:Spot-Cooling Snake |
| Show-Control OSC | Open Sound Control messages linking video servers and lighting console. |
| Show-Day Call | Fixed day-rate for operable crews (AV, stagehands) from pre-doors to post-show strike.See also:Showcase / Display Case |
| Show-Flow App | Cloud cue list sharing updates to all departments in real time.See also:Shark-Fin Antenna |
| Show-Office Safe | Small fireproof safe storing petty cash and badge stock.See also:Semi-Opaque SEG, Show Office |
| Show-Ready Polish | Wipe fingerprints, vacuum, and place literature—final QC.See also:Show Ready |
| Show-Site CMS | Content-management portal for updating digital signage across show floor. |
| Showcase / Display Case | Glass or acrylic vitrine (often lockable) to present high-value items.See also:Show-Day Call |
| Showcase / Vitrine | Glass or acrylic case for product display, often lockable. / Glass case—lockable; may include LED puck lights.See also:Sheet Vinyl, Showcase / Display Case, Sprinter Van |
| Showsite Rates | Rates that are paid at showsite, typically these are the most expensive rates an exhibitor or organizer would pay.See also:Advance Rates, Regular Rates, SIP Return, Show Ready, Show Rules, Shuttle Run, Side Rail, Space Rate, Sunset Review, Tariff Rates |
| Shrink Wrap | A process used to seal materials in transparent plastic.See also:Band & Wrap, Blanket Wrap, Column Wrap, Experiential Stair Wrap, Mag-Wrap Cord, SWL / WLL, Shrink-Film Oven, Stinger Wrap, Wrap-Party Permit |
| Shrink-Film Oven | Equipment heat-shrinking plastic around pallets before export. |
| Shuttle Run | Continuous loop truck or van moving freight between venue docks and off-site storage.See also:Milk Run, SIP Return, Show Ready, Show Rules, Showsite Rates, Side Rail, Space Rate, Sunset Review, Y-Strap Rig, Run of Show (ROS) |
| Side Rail | A low divider wall, usually pipe and drape, used to divide one exhibit space from another. / 3-ft high pipe-and-drape divider between inline booths.See also:Loading-Dock K-Rail, Rail, SIP Return, Show Ready, Show Rules, Showsite Rates, Shuttle Run, Side-Fill Stack, Space Rate, Stack-Train / Double-Stack Rail |
| Side-Fill Stack | PA speaker towers aimed sideways to cover flanking VIP risers. |
| Sight-Line Triangle | Graphic showing attendee view angles past 8-ft height zone. |
| Sign Standard | A frame on a stand into which a sign can be inserted for display.See also:H/S (Hanging Sign), Hanging Sign, Hanging Sign / Banner, Header / Fascia Sign, Over-Engineered Sign, Setback / Standoff, Silk Screen, Single Sign-On (SSO), Site-Survey 360°, Split Shift |
| Signal-Bridge HDMI-IP | Encoder/decoder pair sending 4-K video over fiber between halls. |
| Silent Auction | Fund-raiser where bids are written or electronic and winners revealed at a set time.See also:Silent-Session Headset, Staging Area |
| Silent-Session Headset | IR or RF headphone used for multi-track education in one open space. |
| Silk Screen | A method of creating graphics with a reusable stencil.See also:Ambient Light Rejection Screen (ALR), Fast-Fold Screen, Off-Axis Screen, Pivot-Screen, Screen Print / Spot Color, Setback / Standoff, Sign Standard, Silk-Screen / Spot Color Print, Site-Survey 360°, Split Shift |
| Silk-Screen / Spot Color Print | Solid-color ink pushed through a stencil for bold graphics.See also:Screen Print / Spot Color, Silk Screen |
| Simulive | Pre-recorded presentation aired at a set time while the speaker participates live in chat or Q&A. |
| Single Sign-On (SSO) | One login credential across AMS, LMS, community portal, and event apps. |
| Single-Event vs. Multi-Year Contract | How shows and venue deals are structured; board usually approves multi-year commitments. |
| Single-Phase vs. Three-Phase | Single-phase = 2 hot legs + neutral (typical booth power). Three-phase = 3 hot legs + neutral, delivers more power for less copper—used for large exhibits, LED walls, motors. |
| Single-Use Carpet | Low-gram PP carpet designed for recycling after show, not steam clean.See also:Secure-Uplink Cage |
| Sintra / PVC | Durable plastic sheet good for routed logos or direct-print panels. / 3 mm–10 mm foam-core plastic—durable router-cut dimensional logos.See also:Bio-PVC Banner, PVC-Free Banner, SOCAPEX (19-Pin), Show Photographer, Show Producer, Socapex / 19-Pin, Sponsorship Prospectus, Strategic Plan |
| SIP Return | Internet audio/video feed sent back to remote presenters during hybrid events.See also:Carpet Tile Return, Corner Return, Open Return, Pallet Return Program, Return Panels, Return of Empties, Show Ready, Show Rules, Showsite Rates, Shuttle Run |
| SISO | Society of Independent Show Organizers |
| Site-Survey 360° | Immersive photo tour captured during venue walk-through.See also:Setback / Standoff, Sign Standard, Silk Screen, Split Shift, Stanchion Sign, Session Scanning |
| Skid | A low wooden frame used to support heavy objects or groups of materials for easier handling. Usually used as a platform for objects moved by forklift. Also called Pallet.See also:Skid-Stop Mat |
| Skid-Stop Mat | High-friction rubber mat placed under rolling cases on ramp incline. |
| Skirting | Decorative covering around tables and risers. |
| Sky-Tracker | High-output searchlight hired to draw foot traffic to outdoor exhibit.See also:Dark-Sky Compliant, SOW-Tracker |
| Slack-Bot Crew Alert | Integration that pings channel when dock door changes status. |
| Slatwall | Grooved MDF panel accepting hooks & shelves for product display. |
| Sling | Nylon/chain strap used by crane or hoist to lift non-palletized freight. |
| Slip-Sheet Pallet | Fiberboard slip allowing fork entry to non-palletized crates.See also:Sustainable Sourcing Policy, Second-Surface Print |
| Smart Badge Tap / NFC Point | Touchpoint where attendee taps badge/phone to request info.See also:Access Control Badge (Smart Badge), NFC Tap Point |
| SMART Goal | Specific, Measurable, Achievable, Relevant, Time-Bound sustainability target (e.g., 50 % diversion by 2026).See also:Access Control Badge (Smart Badge), RFID Gate / Smart Arch, Smart Badge Tap / NFC Point, Smart Power Distro, Smart-ESD Floor, Smart-Witness Cam |
| Smart Power Distro | IoT-enabled electrical system that reports real-time amp draw and flags overloads via SMS. |
| Smart-ESD Floor | Conductive tile logging real-time static charge for electronics expos. |
| Smart-Witness Cam | Auto-uploads 20-s clip to cloud when crate tipped beyond 25°. |
| Smartsheet WAR Board | Web-accessible action-register used by ops to assign and close tasks. |
| Snow-Tread Ramp | Temporary aluminum ramp with raised ridges for winter outdoor builds. |
| SOCAPEX (19-Pin) | Multicore cable carrying six lighting circuits; tours & concerts.See also:Map-Pin Deep Link, Show Photographer, Show Producer, Sintra / PVC, Socapex / 19-Pin, Sponsorship Prospectus, Strategic Plan |
| Socapex / 19-Pin | Multi-cable carrying six 20-A lighting circuits; saves rigging points & labor.See also:Map-Pin Deep Link, SOCAPEX (19-Pin), Show Photographer, Show Producer, Sintra / PVC, Sponsorship Prospectus, Strategic Plan |
| Social-Listening Wall | Live tweet & sentiment feed projected on lounge screen.See also:Static-Load Warranty |
| Soffit | A lowered portion of a ceiling.See also:Canopy / Soffit |
| Soft Proof / Hard Proof | On-screen PDF vs. calibrated printed sample. |
| Soft-Edge Deck | Rubber bull-nose trim on ramp edges reducing trip hazard. |
| Solar-Trailer Light | Mobile light mast powered by solar + battery for overnight dock area.See also:Semi-Trailer Lounge |
| SOOW Cable | Flexible, oil-/water-resistant rubber cable used for temporary feeds (stage lighting, LED walls).See also:Cable Hygiene, Cable Snake, Cable-Path Mat, EPDM Cable Ramp, Feeder Cable / Feeder Cam, Over-Under Cable Roll, Pull-Cable Tender, Safety Edge / Cable Ramp, Scenic-Counterweight, Section Cut (A-A) |
| Sound-Masking Array | Ceiling emitters producing pink noise in reg line to protect conversations. |
| SOW-Tracker | Gantt view showing deliverables vs. signed statement-of-work items.See also:Sky-Tracker |
| Space | The area occupied by an exhibitor in the exhibition hall.See also:Confined Space Permit, Flex Space, Quiet Room / Sensory Space, Space Rate, Space-Only Contract, Transient Space, Space Draw |
| Space Draw | On-site process where exhibitors pick booth space for a future show, often via lottery or points.See also:Confined Space Permit, Flex Space, Quiet Room / Sensory Space, Sandbox Demo, Service Desk, Show Daily, Show Decorator, Space, Space Rate, Space-Only Contract |
| Space Rate | The cost per square foot of exhibit area.See also:Burn Rate, Churn Rate, Confined Space Permit, Data Capture Rate, Diversion Rate, Flex Space, No Show Rate, Quiet Room / Sensory Space, SIP Return, Show Ready |
| Space-Only Contract | Floor space sold bare; exhibitor must build all walls and carpet. |
| Span-Safe Factor | Formula calculating max truss span absent center pick-point. |
| Sparky | Electrician |
| Speaker Ready Room | Back-stage space for presenters to test slides and meet AV crew before going on. |
| Special Handling | Applies to exhibit shipments requiring extra labor, equipment, or time for delivery to exhibit space. |
| Speed-Ramp Animation | Video technique ramping frame rate for product-demo wow factor. |
| Spider Box / Lunch-Box | Portable rubber distro with multiple GFCI 20 A circuits—common for outdoor events. |
| Spider-Cam | Cable-suspended camera flying over show floor for dynamic B-roll.See also:CAD/CAM, Cam-Lock / Lock-Bolt, Cam-Lok® / Cam-Loc / “Cams”, Feeder Cable / Feeder Cam, Multi-Aisle Cam, SOOW Cable, Scenic-Counterweight, Section Cut (A-A), Security Cages, Shipping Case |
| Spill-Kit Station | Biohazard kit staged where automotive booths handle fuel or oil.See also:Sales Kickoff (SKO) |
| Split Shift | When a call is broken into two blocks in the same day; may incur additional premiums.See also:Mobile-HVAC Split, Setback / Standoff, Shift-Handoff Sheet, Sign Standard, Silk Screen, Site-Survey 360°, Split-Island, Stanchion Sign, Session Scanning |
| Split-Island | Two islands sharing a common back wall—each has three open sides.See also:Island, Island Deck / Peninsula Deck, Island Exhibit, Island Perimeter Drape, Mobile-HVAC Split, Split Shift |
| SPOC | Single Point of Contact |
| Sponsored Water Station | Branded cooler or bottle-fill unit reducing single-use plastic. |
| Sponsorship Prospectus | Menu of exhibit packages, digital ads, and branded experiences sold to suppliers.See also:End-Cap Sponsorship, Exhibitor Prospectus, SOCAPEX (19-Pin), Show Photographer, Show Producer, Sintra / PVC, Socapex / 19-Pin, Strategic Plan |
| Spot-Cooling Snake | Flexible duct delivering chilled air directly into rack or CPU vents.See also:Show-Code (SXX4) |
| Spotlight | A lamp that provides a defined circle of light. |
| Spreader Bar / Battens | Metal bar used between rigging points to keep cabling vertical.See also:Stanchions & Belt Barriers |
| Sprinter Van | Small, fast cargo van used for hot shots under ~2,500 lb.See also:Padded Van Shipment, Sheet Vinyl, Showcase / Vitrine, Sprinter-Van Pack |
| Sprinter-Van Pack | Listing maximum crate dims for hot-shot sprinter freight service.See also:Sprinter Van |
| Square Up | Adjust frames so corners are true 90°.See also:Set-up, Square-Knuckle Clamp |
| Square-Knuckle Clamp | Offset clamp joining 1.5-in pipe to 12-in truss chord for flag poles. |
| ST (Straight Time) | Base hourly rate; weekdays within “normal” hours (varies by city, e.g., 8 AM–4:30 PM).See also:ATC (Average Time in Chat), Clean-Floor Time, Collective Stop Time, DT (Double Time), Dead Time, Dwell-Time Band, Free Time, Just-In-Time Freight, Premium Time, Quiet Time / Dark Hall |
| Stack-Train / Double-Stack Rail | Rail service where containers are stacked two high, cutting CO₂ per ton-mile. |
| Staff Liaison | Employee assigned to support a volunteer committee or SIG (special-interest group).See also:Scissors Lift, Shock-Logger, Streaming Latency |
| Stage-Handrail Fold | Table-hinged handrail on portable stage folding flat for cart transport.See also:Self-Healing Floor |
| Stagehand | IATSE worker handling audio, video, lighting, scenery (general session & concert environments). |
| Staging Area | A location used for demonstrations. / Marked rectangle for crates or road cases during move-in.See also:Booth Area, Catering Pantry / Prep Area, Wide-Area BLE Mesh, Silent Auction |
| Stake-Down Anchor | Screw-in ground anchor rated for 5,000 lbs uplift on turf exhibits. |
| Stanchion Sign | Small upright sign secured to crowd-control post.See also:H/S (Hanging Sign), Hanging Sign, Hanging Sign / Banner, Header / Fascia Sign, Over-Engineered Sign, Setback / Standoff, Sign Standard, Silk Screen, Single Sign-On (SSO), Site-Survey 360° |
| Stanchions | Posts used to support signage or other elevated objects.See also:Stanchions & Belt Barriers |
| Stanchions & Belt Barriers | Crowd-control posts forming queues at registration or VR demos.See also:Spreader Bar / Battens |
| Stand | European term for booth.See also:Literature Rack / Brochure Stand, Stand-By Call, Tension Kiosk / Tablet Stand |
| Stand-By Call | Crew held in reserve; paid (often at ST) even if not actively working.See also:AI Call Sheet, Call Sheet, Call for Papers / Abstracts, Call-Out / Tag, Four Hour Call, Four-Hour Call / Minimum Call, Labor Call, Literature Rack / Brochure Stand, O-Clock Call, Pre-Call Sheet |
| Standards Development Org (SDO) | Association accredited by ANSI or ISO to write industry standards. |
| Standby Power / Dark Power | Minimal circuits left hot overnight for servers, refrigerators, network gear. |
| Standing Committee | Permanent committee required by bylaws (Finance, Governance, Nominating, Audit).See also:Committee Charter, Executive Committee (EC), SOOW Cable, Scenic-Counterweight, Section Cut (A-A), Security Cages, Shipping Case, Shipping Crate, Show Contractor, Spider-Cam |
| Standoff | Metal spacer that offsets a sign away from the wall for dimension.See also:Setback / Standoff |
| Static-Load Warranty | Manufacturer guarantee covering long-term banner tension systems.See also:Social-Listening Wall |
| STC (Said To Contain) | Notation on B/L when carrier hasn’t verified crate contents; limits liability. |
| Step-and-Repeat | Repeating logo backdrop for photography. |
| Step-Down Transformer | Device that converts 208 V/480 V supply down to 120 V single-phase for office gear.See also:Sys-Dev Token |
| Step-Mill Counter | Fitness-expo challenge using stair climber with integrated leaderboard. |
| Steward (Union or Shop Steward) | On-site union official who enforces the collective-bargaining agreement and settles disputes.See also:Closed Shop / Union Hall, Union Steward |
| Stinger Wrap | Neoprene sleeve hiding orange extension cords on show floor.See also:Band & Wrap, Blanket Wrap, Column Wrap, Drain Stinger, Experiential Stair Wrap, Mag-Wrap Cord, SWL / WLL, Shrink Wrap, Wrap-Party Permit |
| Stitch-and-Glue Deck | Plywood platform joined with PL adhesive and brads—fast disposable solution. |
| Stock Exhibits | A predesigned display modified for a particular use by the exhibitor.See also:RFID-Stock Cabinet, Scope 1 / 2 / 3 Emissions |
| Strategic KPI Dashboard | At-a-glance board report of membership, revenue, engagement, advocacy wins.See also:Sustainability KPI Dashboard |
| Strategic Plan | 3- to 5-year roadmap (mission, vision, pillars, KPIs) adopted by the board.See also:Contingency Plan (Show-Stop), Duty of Care Plan, Emergency Egress Plan, Floor Plan, Floor Plan Overlay, Overlay Plan, Rain-Plan Clause, SOCAPEX (19-Pin), Show Photographer, Show Producer |
| Streaming Latency | Time delay between live action and what online viewers see.See also:Scissors Lift, Shock-Logger, Staff Liaison, Streaming-ISO Recorder, Live Streaming |
| Streaming-ISO Recorder | Rack capturing isolated feeds of each presenter cam for post edits. |
| Strike | Inventory sheet crews check while packing back into crates.See also:Load-List / Strike List, Strike-Priority Label |
| Strike-Priority Label | Color sticker marking fragile pieces to be packed first out.See also:Scaler-Preset Library |
| Structural Engineer Sign-Off | Certificate confirming a custom structure meets load-bearing and safety codes. |
| Studio Broadcast | Multi-camera, control-room-style production of a keynote or show streamed to remote audiences.See also:Show Black, Show Break, Web-RTC Studio |
| Sub-Floor Fiber Tray | Plastic trough under deck neatly guiding duplex fiber runs. |
| Subcontractor | An individual or company retained by a general contractor to provide services. |
| Substrate | Material used for printing (e.g., Foamcore, PVC plastic, Falcon board)See also:Bio-Based Substrate |
| Sunset Review | Scheduled evaluation to retire outdated programs or committees.See also:Audit vs. Review vs. Compilation, SIP Return, Show Ready, Show Rules, Showsite Rates, Shuttle Run, Side Rail, Space Rate, Y-Strap Rig |
| Sustainability KPI Dashboard | Live screen (web or on-site) tracking waste diversion, energy use, water consumption, and carbon offsets.See also:Strategic KPI Dashboard |
| Sustainability-Pledge QR | Code on exhibitor manual linking to mandatory green-commitment form.See also:Augment (Sustainability Credit), B. Sustainability & Environmental Responsibility Terms, Net Zero Carbon Event Pledge, Sustainability KPI Dashboard |
| Sustainable Sourcing Policy | Procurement guideline favoring local, recycled, low-carbon vendors.See also:Slip-Sheet Pallet, Second-Surface Print |
| Sweep & Fill | Cleaning crew pass that empties trash and tops off consumables in booths.See also:Fill-Light Wand, Opening / Closing Sweep, Panel-Sweep Report, SEG Frame, Scholarship Fund, Security Sweep / K-9 Sweep, Shadow Freight, Side-Fill Stack, T-Slot Frame |
| Swing-Out Boom | Lighting arm that pivots after sign raised, avoiding second lift call. |
| SWL / WLL | Safe Working Load / Working Load Limit stamped on shackles and hoists.See also:Shrink Wrap, Stinger Wrap |
| Sys-Dev Token | API credential used by ERP to pull end-of-show billing data.See also:Step-Down Transformer |
T
| Term | Definition |
|---|---|
| T-Bar Scoring Tool | Carpet knife with T-handle reducing wrist fatigue on long seams. |
| T-Slot Frame | Aluminum extrusion accepting sliding nuts for tool-free kiosk builds.See also:Drop-Frame Timer, Frame-Sync Generator, Off-Peak Dock Slot, SEG Frame, Scholarship Fund, Shadow Freight, Sweep & Fill, Zip-Frame Lightbox |
| T.L. | Truckload. |
| Table Top Display | An exhibit designed for use on the top of a table or similar surface.See also:Table-Top |
| Table-Throw SEG | Table skirt with silicone bead pressing into hidden frame for crisp look. |
| Table-Top | Portable display sitting on a 6 or 8 ft table; often for hotel ballrooms.See also:Digital Sand Table, Induction Charger Table, Interactive Touch Table, Media-Check Table, Table Top Display, Table-Throw SEG, Tech Table (FOH), Toolbox Talk, Tracking & Tracing, Turn-Time |
| Tag-and-Trace Seal | One-time cable tie sending tamper alert from road case via LoRaWAN. |
| Tailgate / Dock-Drop Only | Carrier brings freight to trailer edge; drayage crew handles from there. |
| Take-Back Program | Vendor agreement to reclaim graphics or carpet tiles for recycling. |
| Talent | An individual or company hired to work in an exhibit to greet visitors, demonstrate product, or stage a performance. |
| Tap-Can / ParCan / Leko | Legacy incandescent fixtures still requested in rider specs; now often replaced by LED PAR or Source Four. |
| Tare Weight | Weight of empty crates/cases; subtracted from gross to get net exhibit weight for drayage calculations. / Weight of empty container/trailer; subtracted to find net cargo weight.See also:Base-Weight Cart, Chargeable Weight, Counterbalance Weight, DIM Weight, Dim Weight / Volumetric Weight, Three Wire, Weight-Ticket API |
| Target Date | A date set by show management for the arrival of freight at a trade show. Usually shipments received before or after this date are assessed a penalty charge.See also:Revision # / Issue Date, Target Freight Date/Time, Throw Distance, Turnaround-Doc |
| Target Freight Date/Time | Specific dock appointment assigned by GSC for each booth’s freight arrival.See also:Just-In-Time Freight, Target Date |
| Tariff Rates | Shipping charges for various types of cargo.See also:Advance Rates, Green Tariff / Renewable Rider, Regular Rates, Showsite Rates, Turntable / Revolve |
| Task Force / Ad Hoc | Short-term volunteer group formed to tackle one issue, then sunset. |
| Tatami-Mat Zone | Seating area requiring shoes off; popular with Japanese cultural pavilions. |
| Teamster / Freight Handler | Union labor responsible for moving freight from dock to booth (a.k.a. drayage crew). |
| Teardown | The dismantling of an exhibit. Also known as Take-down. |
| Tech Table (FOH) | Mixing desk location for audio/video/lighting; needs sightline to stage screen. |
| Telescopic Pipe | Tubing in which one section slides inside another. Used to support drapes.See also:Pipe & Drape, Pipe Grid, Pipe Pocket / Pole Pocket, Tower / Pylon |
| Tension Fabric | Stretch polyester printed dye-sub; pulls over frames with zipper or SEG.See also:Dye-Sub Fabric, Fabric Pop-Up, Fabric-Matrix Truss, PCR Fabric / rPET, Print-On-Fabric UV, Tension Kiosk / Tablet Stand, Tension-Rod Header, Trade Fair, Traffic Flow, Velcro-Compatible Fabric (Velcro Loop) |
| Tension Kiosk / Tablet Stand | Vertical tube frame with pillowcase print & shelf for iPad.See also:Kiosk-Mode Tablet |
| Tension-Rod Header | Fabric banner stretched on screw-out aluminum rod for smooth edges. |
| Term / Abbrev. | Why It Matters for Events |
| Terminal | Freight handling or dock area. |
| Theater Zone | Small stage + seating (benches, stools, or headphones) for scheduled presentations.See also:ADA Reach Zone, Bleed / Safe Zone, Blocking Zone, Cause Marketing Zone, Clean Diesel Zone, Crew-Safe Zone, Dust-Free Zone, Free Trade Zone, Pick-and-Pack Zone, Quiet-Zone Carpeting |
| Thermal-Cam Gate | Infrared camera arch scan for fever screening at entry. |
| Three Wire | Electrical cable with a continuous ground wire in addition to a positive and a negative wire.See also:Hard Wire, Hard-Wire, Single-Phase vs. Three-Phase, Tare Weight, Three-Point LED |
| Three-Point LED | Key, fill, back-light kit in rolling case for on-booth video shoots. |
| Through Bill of Lading | Single B/L covering multimodal journey (road + ocean + rail) to final point.See also:Clean Bill of Lading, Foul Bill of Lading, Inland Bill of Lading, Ocean Bill of Lading |
| Throw Distance | Lens-to-screen measurement; determines projector lens needed.See also:Front Projection Short-Throw, Long-Throw CO2, Minimum-Clear-Distance, Table-Throw SEG, Target Date, Turnaround-Doc |
| Tie-In / Tap-In | When house electrician connects feeder cables directly to bus, panel, or lugs (requires shutdown or hot-glove work).See also:Fiber-Tap Panel, NFC Tap Point, Smart Badge Tap / NFC Point, Tap-Can / ParCan / Leko, Zip-Tie / Cable Tie, Zip-Tie Gun |
| Tier-Four Switch | Network core switch providing redundant PSU, fans, and 100 Gb uplink.See also:Tool-Free System |
| Time & Materials | A form of billing in which a consumer is charged for labor costs (time) and materials.See also:ATC (Average Time in Chat), Clean-Floor Time, Collective Stop Time, DT (Double Time), Dead Time, Dwell-Time Band, Free Time, Just-In-Time Freight, Premium Time, Quiet Time / Dark Hall |
| Time-Critical Window | Guaranteed pickup/delivery times with penalties if missed. |
| Timecode / LTC | Linear timecode used to lock lights, pyro, or video to soundtrack.See also:Twist Lock |
| Timed-Outlet Box | PDU whose outlets shut off at show close to enforce overnight power rules. |
| Tool-Free System | Frames that snap together; reduces install time & power-tool use.See also:Tier-Four Switch |
| Toolbox Talk | Daily 5-minute safety briefing before crew begins work.See also:Table-Top, Tracking & Tracing, Turn-Time |
| Touch-Free Plinth | Gesture sensor letting attendee rotate 3-D model without touching screen. |
| Touchpoint | Any interaction—email, push notification, face-to-face—that shapes attendee perception. |
| Tow Motor | regional term for a 5k forkliftSee also:Chain Motor / Hoist, Motor-Controller Rack, Time & Materials |
| Tower / Pylon | Free-standing vertical column, often 12–20 ft high with back-lit graphics.See also:Gig Battery Tower, Pylon / Totem, Telescopic Pipe |
| Town Hall / Listening Session | Open forum (often virtual) where leadership answers member questions. |
| Track (Conference) | Thematic stream of sessions that attendees can follow (e.g., Sustainability Track).See also:Enthusiast Track, Triax-Camera, Trim Carpet |
| Tracking & Tracing | Real-time status updates via carrier’s portal or EDI feed.See also:Eye-Tracking Metric, Kerning / Tracking / Leading, Lead Tracking, Table-Top, Toolbox Talk, Tracking-Vehicle App, Turn-Time, RFID Tracking |
| Tracking-Vehicle App | Fork-lift fleet management showing battery level and location. |
| Trade Fair | Broadly used as the international term for an exposition.See also:Free Trade Zone, Tension Fabric, Trade Show, Traffic Flow |
| Trade Show | An exposition related to a particular industry or group, and open only to the members of that group.See also:Cash & Carry Show, Contingency Plan (Show-Stop), Direct-to-Show, Free Trade Zone, House Black / Show Black, Indoor Drone Show, No Show Rate, Show Black, Show Black Line, Show Break |
| Traffic Control Plan | Map showing forklift lanes, spotters, and pedestrian zones during move-in/out. |
| Traffic Flow | The movement of visitors through an exposition or exhibit.See also:Dock Traffic Loop, Flow-Through Storage, Kiosk-Traffic Light, Paid Traffic Driver, Show-Flow App, Tension Fabric, Trade Fair, Traffic Control Plan, Traffic-Calming Carpet |
| Traffic-Calming Carpet | Different color/pattern signaling slow-zone near emergency exit. |
| Transformer-Vault | Locked cage where 480 V step-down gear isolated per NEC.See also:K-Factor (Transformer Sizing), Step-Down Transformer |
| Transient Space | Short term rental space.See also:Confined Space Permit, Flex Space, Quiet Room / Sensory Space, Space, Space Rate, Space-Only Contract, Trade Show, Space Draw |
| Transload | Transferring freight from one mode (or trailer) to another without warehousing. |
| Trash & Recycling Trio | Branded bins for landfill / recycle / compost—a must for green-event KPIs. |
| Treasurer / Finance Chair | Oversees financial reporting, audits, investment policy. |
| Tri-Axle Chassis | Heavy-duty container chassis with three axles; needed for 40′ containers >55,000 lb. |
| Tri-Side Banner | Three-faced hanging banner offering 120° sponsor visibility. |
| Triax-Camera | Run-and-return cable carrying power, control, and video to broadcast cams.See also:Camera Shader, Crowd-Density Camera, Jib-Camera, POE Camera, Remote-Camera Head, Trim Carpet, XR In-Camera VFX, Track (Conference) |
| Trim Carpet | Final knife cut at edges after carpet tile or roll is positioned.See also:Aisle Carpet, Biaxial Carpet Tape, Carpet Inlay, Carpet Tape, Carpet Tile Return, Click-Through Carpet, Continuous Carpet Dye, Junction-Carpet, Laser-Cut Carpet, Single-Use Carpet |
| Trip-Edge Ramp | ADA compliant ramp with 12-in lead-in lining cable bridge.See also:Safety Edge / Cable Ramp |
| Triple Bottom Line (People-Planet-Profit) | Framework measuring social and environmental as well as financial success. |
| Troffer LED Retro | Drop-in LED kit for hall house lights during sustainable refurb. |
| Truck Pack / Pack Map | Diagram showing truck-load order of cases & truss. |
| Truck-Marshal Robot | Orange beacon robot guiding 53-ft trailers into narrow dock. |
| Truss | Structural element hung above exhibit for the purpose of hanging lighting equipment to illuminate exhibit components. / Aluminum or steel lattice used overhead for lights, monitors, or fabric.See also:Box-Truss Corner, Configurable Truss Base, Fabric-Matrix Truss, Ground-Support Truss, L-Bracket Truss, Quick-Link Truss, Self-Climbing Truss, Truss Grid |
| Truss Grid | Square or triangle aluminum truss flown above exhibit for lights, projectors, & branding.See also:Adaptive Rigging Grid, Box-Truss Corner, Bungee Grid, Configurable Truss Base, Electric Order Grid, Fabric-Matrix Truss, Gap Analysis Grid, Grid Line / Grid Bubble, Grid System, Ground-Support Truss |
| Turn-Time | Time it takes a truck to enter, unload/load, and exit a facility.See also:ATC (Average Time in Chat), Clean-Floor Time, Collective Stop Time, DT (Double Time), Dead Time, Dwell-Time Band, Free Time, Just-In-Time Freight, Premium Time, Quiet Time / Dark Hall |
| Turnaround-Doc | Detailed plan for overnight scenic changes between plenary days.See also:Target Date, Throw Distance |
| Turnkey Exhibit | Rental booth package that bundles structure, graphics, furniture, and basic services for one fee.See also:Backwall Exhibit, Custom Exhibit, Exhibit Builder, Exhibit Designer/Producer, Exhibit Directory, Exhibit Hall, Exhibit Manager, Exhibit Service Contractor, Island Exhibit, Modular Exhibit |
| Turntable / Revolve | Motorized rotating platform for cars or 360-product view. / Motorized platform (often 4–8′ dia.) rotating cars or product hero pieces.See also:Tariff Rates |
| Twin-Stage Screen | Two retractable screens alternating for fast speaker changes. |
| Twist Lock | A type of electrical plug that connects by twisting together.See also:Blu-Lock Coupler, Cam-Lock / Lock-Bolt, Closet / Lock-Up, Gaffer-Lock Reel, Lock Up, Lock-Out/Tag-Out (LOTO), Lock-Step Deck, Lock-Up, Mod-Lock Deck-Link, Pad**lock Key-Log |
| Twist-Lock (L5-15, L6-30, etc.) | Circular NEMA plugs that twist to lock in place—common in booth lighting or small motors.See also:Twist Lock, Twist-Lock Cap |
| Twist-Lock Cap | Exhibit countertop with quick twist remove for under-counter storage.See also:Twist Lock, Twist-Lock (L5-15, L6-30, etc.) |
U
| Term | Definition |
|---|---|
| U.L. | Underwriters Laboratory. An organization which grants electrical ratings. |
| U.O.M. | Unit of Measure |
| U.S.S.G. | U.S. Standard Gauge. |
| U/W | Underwriter. |
| Ultra-Short Lens | New gen DLP lens tossing 100-in image from 18-in distance. |
| Ultra-Wideband Locator | UWB badges tracking attendee location within ±20 cm for safety analytics. |
| Uncrate / Unskid | Remove exhibit parts from shipping crates or skids. |
| Unified-Control Desk | Surface mixing lighting, media-servers, and scenic automation in one UI. |
| Union | An organization of workers formed with the purpose of protecting workers' rights and increasing bargaining power with an employer on such issues as wages, hours, and benefits.See also:Closed Shop / Union Hall, Steward (Union or Shop Steward), Union Foreman, Union Jurisdiction, Union Steward, Union Break |
| Union Break | Rest period mandated by union contract during install/dismantle shifts.See also:Break Bulk, Closed Shop / Union Hall, Show Break, Steward (Union or Shop Steward), Union, Union Foreman, Union Jurisdiction, Union Steward |
| Union Foreman | Lead or manager of the union personnel on a show floor.See also:Closed Shop / Union Hall, Job Foreman, Job Foreman / Supervisor, Steward (Union or Shop Steward), Union, Union Jurisdiction, Union Steward, Union Break |
| Union Jurisdiction | Scope of authority a labor union holds over certain types of work. / The exact tasks a union local controls (e.g., wire terminations, sign hanging).See also:Closed Shop / Union Hall, Steward (Union or Shop Steward), Union, Union Foreman, Union Steward, Union Break |
| Union Steward | an on-site union official elected by coworkers to oversee a particular union's work in a facility and resolve any disputes over union jurisdiction. Also known as Shop Steward.See also:Closed Shop / Union Hall, Steward (Union or Shop Steward), Union, Union Foreman, Union Jurisdiction, Labor Steward, Union Break |
| Up & Over | Riggers are in the air (lifts) and carpenters work below—coordinate clearance.See also:Over-Engineered Sign, Over-Set, Over-Under Cable Roll |
| Up-Lighting Bollard | Outdoor LED post guiding queue lines in low light.See also:CTO Lighting, Lighting, Intelligent Lighting |
| UPS (Uninterruptible Power Supply) | Battery backup that keeps servers/registration running during brief outages. |
| UPS-Runtime Calc | Spreadsheet sizing UPS battery minutes for each critical rack. |
| Utility Chase | Narrow zone where electrical/data/water run under floor.See also:Decorator’s Helper / Utility, Utility-Anchor Plate |
| Utility-Anchor Plate | Steel plate bolted to concrete floor giving tie-off for aircraft displays. |
| UV Direct Print | Ink cured by UV light directly on rigid substrate (Sintra, Dibond, acrylic).See also:Badge-Print-On-Demand, Direct-View LED, Direct-to-Show, Latex Print, On-Demand Print Wall, Print-On-Fabric UV, Screen Print / Spot Color, Silk-Screen / Spot Color Print, Second-Surface Print |
| UV-C Phone Box | Locker using UV-C to sanitize microphones & clickers between sessions.See also:Baffle Box, Booth-in-a-Box, Box-Truss Corner, Floor Port / Floor Box, J-Box Extender, Junction Box, Light Box, Production-Office Box, Quad Box / Duplex, Spider Box / Lunch-Box |
| UV-Ink Sanitizer | Mech roller applying anti-viral clear coat to offset-print brochures.See also:Hand-Sanitizer Totem, Latex-Ink Banner |
V
| Term | Definition |
|---|---|
| V.A.S. | Value Added Service |
| V.A.T. | Value Added Tax. A tax that has been added to the overall price of a product reflecting the value added to the product by processing. |
| Valance | An overhead banner typically used as a light baffle. / Horizontal fabric banner hiding lighting rig. |
| Value-Declared (Excess Liability) | Higher cargo value stated for insurance; increases freight cost.See also:Declared Value |
| Vector vs. Raster | Vector = math shapes (infinite scale, .AI/.EPS). Raster = pixels (.PSD/.JPG).See also:Raster-Light Laser |
| Velcro | The trade name for a fabric closure with two components: hooks and loops. The two components adhere when pressed together and separate when pulled apart, allowing repeated use.See also:Velcro-Compatible Fabric (Velcro Loop), Velcro® / Hook-Loop |
| Velcro-Compatible Fabric (Velcro Loop) | Fabric wall covering that accepts hook-Velcro backed graphics.See also:Velcro® / Hook-Loop |
| Velcro® / Hook-Loop | Temporary attachment for fabric-ready surfaces.See also:Velcro-Compatible Fabric (Velcro Loop) |
| Vent-Cap Drape | Fire-rated fabric chimney covering venue HVAC nozzle above booth. |
| Venue Surcharge | Extra fee imposed by a facility on services such as catering, rigging, or power.See also:Digital Twin (Venue Twin), Gig-Ready Venue, LEED-Certified Venue, Satellite-Venue Token, Venue-Digital-Twin, Virtual Swag |
| Venue-Digital-Twin | High-accuracy 3-D model used for clash detection of multishow rigging.See also:Digital Twin (Venue Twin) |
| Video on Demand (VOD) | Recorded content available for asynchronous playback after the live event. |
| Video-Foam (Soft LED) | Flexible LED sheet wrapping cylindrical columns for immersive look.See also:LED Video Wall |
| Video-ISO Log | Timestamped list of every camera cut recorded for editors. |
| Video-Nesting Box | Small flight case fitting inside larger for efficient freight cube. |
| Vinyl Decal / Cut Vinyl | Adhesive graphic for walls, floors, windows. |
| Virtual Chapter / Community of Practice | Online-only group around a niche or interest, no geographic boundaries. |
| Virtual Lobby | Graphical entry interface in a virtual platform where attendees navigate to sessions and resources.See also:Virtual Chapter / Community of Practice, Virtual-Kickoff Sesh, Virtual-Swag Closet, Virtual Swag |
| Virtual Swag | Digital reward—download, coupon, or NFT—replacing physical giveaways.See also:Virtual Chapter / Community of Practice, Virtual-Kickoff Sesh, Virtual-Swag Closet, Virtual Lobby, Venue Surcharge |
| Virtual-Kickoff Sesh | 30-min Zoom run-through for remote talent on show-day morning. |
| Virtual-Swag Closet | E-commerce portal shipping swag to remote attendee addresses.See also:Virtual Swag |
| Visqueen | A clear plastic sheeting that is placed over exhibit carpeting after its laid in order to protect it until the show opens. Visqueen also allows exhibit components to slide on top of it during setup, allowing you to align various exhibit components by simply pushing them into position. / Clear plastic sheeting protecting aisle & booth carpet until final vacuum.See also:Pull Visqueen |
| VOC / Low-VOC | Volatile organic compounds in paints/adhesives; low-VOC products improve indoor air quality.See also:Dry-Ice Low Fog, Low Voltage, Low-Blue-Light Mode, Low-Temp Fog |
| VOCs | Volatile Organic compounds are chemicals commonly found in paints, adhesives, and carpets. |
| Voltage-Drop Chart | Table guiding max cord length at given amp draw to keep within 3 % drop. |
| VR Assist Mode | Observer view that mirrors headset in 16:9 for audience display.See also:Electric-Assist Cart, Kiosk-Mode Tablet, Low-Blue-Light Mode |
| VR Cable Boom | Telescopic overhead arm preventing headset tether trip hazard.See also:Cable Hygiene, Cable Snake, Cable-Path Mat, EPDM Cable Ramp, Feeder Cable / Feeder Cam, High-Jack / Condor / Boom-Lift Crew, Mini-Boom Arm, Over-Under Cable Roll, Pull-Cable Tender, SOOW Cable |
| VR Pod / Immersion Station | Small enclosure with headset + sensors for virtual demo.See also:Demo Station / Product Pod |
W
| Term | Definition |
|---|---|
| W-Beam Barricade | Highway-grade steel guardrail surrounding outdoor concert stages.See also:Baffle Box, Beacon / BLE, Beam Clamp, Bio-Badge, Blocking & Bracing, Bluetooth Beacon, Break Bulk, Breakout Bundle, K-Rated Barricade, Parametric Beam |
| W/B | Waybill. |
| Wago-Lever Splice | Tool-less lever connector used in temporary power whips.See also:Work-Light Scene |
| Walk-Through / Punch List | Final inspection with lead carpenter to identify fixes before show opens.See also:Fire Marshal Walk-Through, Walk-Through Metal-Detect |
| Walk-Through Metal-Detect | Airport-style security arch at hall entrance requiring empty pockets.See also:Fire Marshal Walk-Through, Walk-Through / Punch List |
| Wall-Wash Lens | Flood optic for LED PAR delivering even vertical illumination over 30 ft span. |
| Wallboard | A construction product used for panels which are temporary. |
| Walnut-Finish Lam | HPL selection popular in fintech lounges for “trustworthy” vibe. |
| Warehouse Receipt | A receipt issued by a warehouse for goods received for storage.See also:Advance Warehouse, Bonded Carrier / Warehouse, Waste Removal, Work Rules |
| Waste Removal | The removal of trash from an area or building.See also:Warehouse Receipt, Work Rules, Zero Waste to Landfill (ZWL), Zero-Waste Shot |
| Water-Ballast Tank | Stackable IBC container replacing concrete blocks for tent weighting. |
| Water-Hung Haze | Special effect using atomized water to create projection surface mid-air. |
| Watt (W) | Power consumption = Volts × Amps. A 20 A × 120 V circuit = 2,400 W max. |
| Way-Finding Totem | Tall directional sign with arrows/icons to halls, restrooms, sessions. |
| Waybill / Airway Bill (AWB) | Non-negotiable transport receipt for air freight. |
| Wayfinding | Integrated system of maps, arrows, and digital cues that guide people through a venue.See also:Floor Graphic / Wayfinding Decal |
| Wear-Level Meter | App tracking rental LED tile show hours to retire at preset brightness loss. |
| Weather-Curtain | Roll-down clear vinyl shielding dock door from driving rain during load-in.See also:Air Curtain, Digital Water Curtain, Dim-Out Curtain, LED-Mesh Curtain |
| Web-RTC Studio | Browser-based remote contribution platform feeding keynote switcher. |
| Web-Socket Badge | Badge running ESP32 chip capable of real-time chat over venue Wi-Fi. |
| Weight-Ticket API | Connection retrieving certified truck scale weights for drayage calc. |
| Wharfage | A charge assessed for handling cargo at a pier. |
| Whistleblower Policy | Protects staff/volunteers who report wrongdoing—required for many nonprofit standards.See also:Conflict-of-Interest (COI) Policy, Idle-Free Policy, Investment Policy Statement (IPS), Sustainable Sourcing Policy, Window Perf |
| White-Glove Service | Premium delivery with inside placement, debris removal, and sometimes assembly. |
| Wi-Fi 6E Adapter | USB-C dongle upgrading production laptops to 6-GHz band. |
| Wi-Fi Roaming Test | Routine walking test with Ekahau Sidekick verifying full floor coverage.See also:Megger Test, Pass-Fail LED Test |
| Wi-Fi 6 | 802.11ax wireless standard delivering higher capacity and lower latency for dense environments. |
| Wide-Area BLE Mesh | Bluetooth mesh extending beacon range across multiple exhibit halls. |
| Window Perf | One-way view vinyl for glass; graphics outside, see-through inside.See also:CSV Upload Window, Crew Meal-Window, Time-Critical Window, Whistleblower Policy |
| Work Rules | Regulations that specify the conditions of a craftsperson's labor, including work hours and pay structure.See also:Display Rules & Regulations, Exhibitor Wrist-band / Work Pass, Exposition Rules, Right-to-Work State, Roberts Rules, Show Rules, Warehouse Receipt, Waste Removal, Work Time, Work-Altitude Rule |
| Work Time | The period of paid time which begins when craftspersons are turned over to an exhibitor and ends when they are released by the exhibitor.See also:ATC (Average Time in Chat), Clean-Floor Time, Collective Stop Time, DT (Double Time), Dead Time, Dwell-Time Band, Exhibitor Wrist-band / Work Pass, Free Time, Just-In-Time Freight, Premium Time |
| Work-Altitude Rule | Site-safety policy requiring harness over 1.5 m platform height. |
| Work-Light Scene | General white lighting preset for install; toggled off show ready.See also:Wago-Lever Splice |
| Workers-Council Visit | Required inspection for EU venues where labor council signs off build. |
| Workforce Development Zone | Show-floor area dedicated to recruitment fairs, demos, and training. |
| Wrap-Party Permit | Venue paperwork allowing on-booth bar after show close for crew. |
| WTM | World Travel Market |
X
| Term | Definition |
|---|---|
| X-Brace Deck | Diagonal steel brace pairing modulation stages for 4-ft tall risers.See also:Booth Density, Bus Duct, Deck Wedge, Island Deck / Peninsula Deck, Lock-Step Deck, Mod-Lock Deck-Link, Omni-Deck Wheel, R-Value Deck, Raised Floor / Deck, Soft-Edge Deck |
| XR Cue Stack | List of AR, MR, XR scene calls integrated into lighting console for cues.See also:Cloud Cue Sheet, Cue Bus, Cue List Numbering, Full-Stack Reg Suite, Pallet-Stack Collar, Side-Fill Stack, Stack-Train / Double-Stack Rail |
| XR In-Camera VFX | Technique capturing final pixel backgrounds on LED volume, skipping post.See also:Camera Shader, Crowd-Density Camera, Jib-Camera, POE Camera, Remote-Camera Head, Triax-Camera |
Y
| Term | Definition |
|---|---|
| Y-Cable Splitter | Power or audio cable splitting one source into two outputs.See also:Cable Hygiene, Cable Snake, Cable-Path Mat, Call Sheet, Camera Shader, Canopy / Soffit, Chromakey Stage, Cluster Seating, Cold Sparks, Company Switch |
| Y-Strap Rig | Hanging method using two equal bridles forming Y for sign stabilization.See also:Bar-Rig, Blind-Rig, Demo Capture Rig, Laser-Alignment Rig, Motion-Capture Rig, Pre-Rig Day, SIP Return, Show Ready, Show Rules, Showsite Rates |
| Yellow-Card Show | Event formally recognized by IATSE requiring union crews in every dept. |
| Yield-Pricing Engine | Algorithm adjusting sponsorship rates based on inventory and demand. |
| Young Professionals / Rising Leaders Council | Pipeline group groomed for future board roles. |
Z
| Term | Definition |
|---|---|
| Z-Clip (French Cleat) | Interlocking aluminum strip for hanging heavy panels.See also:Z-Clip / French Cleat |
| Z-Clip / French Cleat | Aluminum interlocking strip to mount heavy panels flush.See also:Z-Clip (French Cleat) |
| Zero Waste to Landfill (ZWL) | ≥ 90 % of event waste diverted via recycling, composting, or donation.See also:Zero-Waste Shot |
| Zero-Click Check-Out | Passive badge scan at exit auto-creates CE certificate & feedback email. |
| Zero-Ember Candle | Battery candle certified for venues prohibiting open flame. |
| Zero-Offset Lens | Fish-eye lens allowing projector placement flush against screen bottom. |
| Zero-Touch Faucet | Sensor-based water station for refillable bottles at sustainability kiosks. |
| Zero-Waste Shot | Venue or show rule requiring labor to separate landfill, compost, recycling on the floor.See also:Zero Waste to Landfill (ZWL) |
| Zip-Chain Hoist | Linear drive hoist using interlocking chain links—no drum, compact headroom.See also:Chain Motor / Hoist |
| Zip-Frame Lightbox | Edge-lit SEG frame assembling with corner zips—no tools required. |
| Zip-Tie / Cable Tie | Disposable plastic tie for cables or lightweight banners.See also:Zip-Tie Gun |
| Zip-Tie Gun | Hand tool tensioning & trimming ties for clean cabling.See also:Zip-Tie / Cable Tie |
| Zone Skipping | Consolidating parcel shipments into one truckload, line-hauling to destination region, then injecting into parcel network—cuts cost & emissions.See also:ADA Reach Zone, Bleed / Safe Zone, Blocking Zone, Cause Marketing Zone, Clean Diesel Zone, Crew-Safe Zone, Dust-Free Zone, Free Trade Zone, Pick-and-Pack Zone, Quiet-Zone Carpeting |
| Zoo | The booth two hours before the show opens! |
| ZWL | Zero Waste to Landfill, eliminating waste and preventing landfill disposal. Many show sites are shifting to a zero waste left behind philosophy.See also:Zero Waste to Landfill (ZWL) |